Defence RFP PPT

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The document summarizes the key sections and points of an RFP for a DPM 2010 procurement. The RFP has 5 parts totaling 51 points over 22 pages. Part I includes 13 points on general information. Part II includes 4 points on essential details. Part III contains 15 standard conditions. Part IV has 17 special conditions specific to the procurement. Part V outlines the 2-point evaluation criteria and price bid format. The RFP applies to both indigenous and foreign procurements, with different special conditions selected from Part IV as relevant.

INTERACTIVE
SESSION ON
RFP
Wg Cdr DK Shar ma
26 Dec 12

RFP- DPM 2010
RFP - 5 PARTS - 51 POINTS – 22 Pg
• PART I - GENERAL INFORMATION – 13 POINTS

• PART II – ESSENTIAL DETAILS – 4 POINTS

• PART III – STANDARD CONDITIONS – 15 POINTS

• PART IV – SPECIAL CONDITIONS – 17 POINTS (33 DPM)

• PART V – EVALUATION CRITERIA & PRICE BID ISSUE
- 2 POINTS
• APPX A TO D – SOR / OEM / T&C COMPLIANCE
2

RFP- DPM 2010
PART – I GENERAL INFORMATION – 13 POINTS
 TYPE OF TENDER – OTE / LTE / STE

 NAME OF VENDOR

 LAST DATE AND TIME FOR DEPOSITING THE BID

 MANNER OF DEPOSITING THE BIDS

 BIDS TIME AND DATE FOR OPENING OF BIDS

 LOCATION OF THE TENDER BOX

 PLACE OF OPENING OF THE BIDS

 DETAILS BY THE BIDDER
3

RFP- DPM 2010
PART – I GENERAL INFORMATION – 13 POINTS
 CLARIFICATION REGARDING CONTENTS OF THE RFP

 MODIFICATION AND WITHDRAWAL OF BIDS

 REJECTION OF BIDS

 UNWILLINGNESS TO QUOTE

 VALIDITY OF BIDS
 BID SECURITY (EMD) - Bid security (2-5%) is not
required to be obtained from those firms who are
registered with the Central Purchase Organization (e.g.
DGS&D), National Small Industries Corporation (NSIC)
or concerned Departments or Ministries of the
Government of India. 4

RFP- DPM 2010
PART - II ESSENTIAL DETAILS OF ITEMS/SERVICE
REQUIRED – 4 POINTS

SCHEDULE OF REQUIREMENTS (SOR)
APPX A & B / OEM CERTIFICATE / TECH PUB

DELIVERY PERIOD

INCOTERMS 2012 FOR DELIVERY AND TPT
F TERMS – BUYER RESPONSIBILITY
C & D TERMS – SELLER RESPONSIBILITY

ULTIMATE CONSIGNEE DETAILS

5

RFP- DPM 2010
PART – III STANDARD CONDITIONS – 15 POINTS

No deviation from the text given in the clauses
nor deletion of any of these clauses has to be
allowed. In case a deviation from these clauses
has to be considered/allowed due to insistence
of the Seller, then approval of RM will be
required.

6

RFP- DPM 2010
PART – III STANDARD CONDITIONS – 15 POINTS
LAW ARBITRATION
EFFECTIVE DATE OF THE PENALTY FOR USE OF
CONTRACT UNDUE INFLUENCE
AGENTS / AGENCY ACCESS TO BOOKS OF
COMMISSION ACCOUNTS
NON-DISCLOSURE OF LIQUIDATED DAMAGES
CONTRACT DOCUMENTS
TERMINATION OF CONTRACT NOTICES
TRANSFER AND SUB-LETTING PATENTS AND OTHER
INDUSTRIAL PROPERTY
RIGHTS
AMENDMENTS TAXES AND PRE-INTEGRITY PACT
DUTIES CLAUSE
7

RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
TOLERANCE CLAUSE PERFORMANCE BANK
GUARANTEE (PBG)
PAYMENT TERMS (INDG/FGN) PAYING AUTH
OEM CERTIFICATE EXPORT LICENSE
APPX C / DPM (FORMAT)
YEAR OF MFG TRANSPORTATION TERMS
PACKING & MARKING QUALITY
QUALITY ASSURANCE INSPECTION AUTHORITY
CLAIMS WARRANTY
PDI / JRI FALL CLAUSE FORCE MAJEURE

8

RFP- DPM 2010
PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS
33 POINTS AS PER DPM (IMPORT / INDG)
CHOOSE AS PER REQUIREMENT
PAYMENT TERMS FOR FOREIGN PEYMENT TERMS FOR INDG
SELLER SELLER
OPTION REPEAT ORDER
EXCHANGE RATE VARIATION RISK & EXPENSE
BUY BACK SPECIFICATIONS
BUYER FURNISHED EQPT (BFE) AIRLIFT
FRANKING CLAUSE PRODUCT SUPPORT
AMC ENG SUPPORT PKG (ESP)
PRICE VARIATION

9

RFP- DPM 2010
PART – V - EVALUATION CRITERIA &
PRICE BID ISSUES – 2 POINTS

 EVALUATION CRITERIA

 PRICE BID FORMAT

 ACCEPTANCE OF STANDARD TERMS & CONDITIONS
As per Appx D / RFP

10

RFP- DPM 2010
The draft RFP applies both to indigenous and
foreign procurement cases

The main difference will be in the selection of
relevant ‘Special Condition Clauses’ from those
given in Part-IV of the draft RFP

Provisions of Chap 4 & 7/DPM would be
relevant for indigenous procurements

Chap 9 & 10/DPM would be relevant for foreign
procurements
11

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Defence RFP PPT

1. INTERACTIVE SESSION ON RFP Wg Cdr DK Shar ma 26 Dec 12

2. RFP- DPM 2010 RFP - 5 PARTS - 51 POINTS – 22 Pg • PART I - GENERAL INFORMATION – 13 POINTS • PART II – ESSENTIAL DETAILS – 4 POINTS • PART III – STANDARD CONDITIONS – 15 POINTS • PART IV – SPECIAL CONDITIONS – 17 POINTS (33 DPM) • PART V – EVALUATION CRITERIA & PRICE BID ISSUE - 2 POINTS • APPX A TO D – SOR / OEM / T&C COMPLIANCE 2

3. RFP- DPM 2010 PART – I GENERAL INFORMATION – 13 POINTS  TYPE OF TENDER – OTE / LTE / STE  NAME OF VENDOR  LAST DATE AND TIME FOR DEPOSITING THE BID  MANNER OF DEPOSITING THE BIDS  BIDS TIME AND DATE FOR OPENING OF BIDS  LOCATION OF THE TENDER BOX  PLACE OF OPENING OF THE BIDS  DETAILS BY THE BIDDER 3

4. RFP- DPM 2010 PART – I GENERAL INFORMATION – 13 POINTS  CLARIFICATION REGARDING CONTENTS OF THE RFP  MODIFICATION AND WITHDRAWAL OF BIDS  REJECTION OF BIDS  UNWILLINGNESS TO QUOTE  VALIDITY OF BIDS  BID SECURITY (EMD) - Bid security (2-5%) is not required to be obtained from those firms who are registered with the Central Purchase Organization (e.g. DGS&D), National Small Industries Corporation (NSIC) or concerned Departments or Ministries of the Government of India. 4

5. RFP- DPM 2010 PART - II ESSENTIAL DETAILS OF ITEMS/SERVICE REQUIRED – 4 POINTS SCHEDULE OF REQUIREMENTS (SOR) APPX A & B / OEM CERTIFICATE / TECH PUB DELIVERY PERIOD INCOTERMS 2012 FOR DELIVERY AND TPT F TERMS – BUYER RESPONSIBILITY C & D TERMS – SELLER RESPONSIBILITY ULTIMATE CONSIGNEE DETAILS 5

6. RFP- DPM 2010 PART – III STANDARD CONDITIONS – 15 POINTS No deviation from the text given in the clauses nor deletion of any of these clauses has to be allowed. In case a deviation from these clauses has to be considered/allowed due to insistence of the Seller, then approval of RM will be required. 6

7. RFP- DPM 2010 PART – III STANDARD CONDITIONS – 15 POINTS LAW ARBITRATION EFFECTIVE DATE OF THE PENALTY FOR USE OF CONTRACT UNDUE INFLUENCE AGENTS / AGENCY ACCESS TO BOOKS OF COMMISSION ACCOUNTS NON-DISCLOSURE OF LIQUIDATED DAMAGES CONTRACT DOCUMENTS TERMINATION OF CONTRACT NOTICES TRANSFER AND SUB-LETTING PATENTS AND OTHER INDUSTRIAL PROPERTY RIGHTS AMENDMENTS TAXES AND PRE-INTEGRITY PACT DUTIES CLAUSE 7

8. RFP- DPM 2010 PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS 33 POINTS AS PER DPM (IMPORT / INDG) TOLERANCE CLAUSE PERFORMANCE BANK GUARANTEE (PBG) PAYMENT TERMS (INDG/FGN) PAYING AUTH OEM CERTIFICATE EXPORT LICENSE APPX C / DPM (FORMAT) YEAR OF MFG TRANSPORTATION TERMS PACKING & MARKING QUALITY QUALITY ASSURANCE INSPECTION AUTHORITY CLAIMS WARRANTY PDI / JRI FALL CLAUSE FORCE MAJEURE 8

9. RFP- DPM 2010 PART-IV SPECIAL CONDITIONS OF RFP-17 POINTS 33 POINTS AS PER DPM (IMPORT / INDG) CHOOSE AS PER REQUIREMENT PAYMENT TERMS FOR FOREIGN PEYMENT TERMS FOR INDG SELLER SELLER OPTION REPEAT ORDER EXCHANGE RATE VARIATION RISK & EXPENSE BUY BACK SPECIFICATIONS BUYER FURNISHED EQPT (BFE) AIRLIFT FRANKING CLAUSE PRODUCT SUPPORT AMC ENG SUPPORT PKG (ESP) PRICE VARIATION 9

10. RFP- DPM 2010 PART – V - EVALUATION CRITERIA & PRICE BID ISSUES – 2 POINTS  EVALUATION CRITERIA  PRICE BID FORMAT  ACCEPTANCE OF STANDARD TERMS & CONDITIONS As per Appx D / RFP 10

11. RFP- DPM 2010 The draft RFP applies both to indigenous and foreign procurement cases The main difference will be in the selection of relevant ‘Special Condition Clauses’ from those given in Part-IV of the draft RFP Provisions of Chap 4 & 7/DPM would be relevant for indigenous procurements Chap 9 & 10/DPM would be relevant for foreign procurements 11

12. Thank you 12

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Defence RFP PPT

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