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Document Management Software Brochure

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A document management system (DMS) provides a way for organizations to digitally store, organize, and retrieve documents. The DMS solution discussed in the document allows uploading documents, tagging them with metadata, and retrieving them through searching or workflow processes. It also offers features like controlled access, reporting, and reminders to comply with retention requirements.

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Document Management System Web based product 24/7/365 access Corporate Office Unit No. 4, 5th Floor, 'B' Wing, Phoenix House, 462, High Street Phoenix, S.B. Marg, Lower Parel (W) Mumbai- 400 013. Tel: 91 22 61551600 | Fax: 91 22 24911908
ABSTRACT The transition towards paperless offices and increasing adoption of electronic transfer of information through emails and other web based content has prompted organizations to have a system which would manage their documents effectively. A Document Management System (DMS) provides a hassle free classification and identity system that tags documents with information with more documents being integrated electronically and transferred as knowledge points, companies see Document Management System as an integral tool to handle growing surge of data and respond to audits without heavy pressures to the business. DMS SOLUTION Osource offers a Document Management System that manages the documents and business information for existing processes. It is built on a stable and robust .NET framework 4.0 with C# as the programming language and Oracle 11g Database. Our DMS captures and stores electronic and scanned paper documents into a centralized system that allows documents to be easily recovered, reviewed, modified and acted upon. Documents may include Word files, Acrobat PDF's, spreadsheets, faxes and email.
ABOUT US We are leading providers of end-to-end outsourcing solutions in the areas of Finance & Accounts, Human Resources and Software Application Development. We are partners to our clients; sharing the responsibility of improving the business through our experience and expertise. We strengthen the performance of our clients by constantly improving and streamlining their business processes through innovative use of technology and best industry practices. CHALLENGES Physical documents are space consuming and difficult to trace. Tracking of relevant content, publication information or version data is tedious and time-consuming. Retrieving information for specific search attribute requires manual scanning of the entire document. Indexing and archiving of documents is complex, costly and time-consuming. Concurrent access of physical documents from different locations is not feasible. Larger documents restrict mobility. There is little control on the accessibility of the document as to who is authorized to view or modify the document. Physical documents have short shelf life and are difficult to recover in case of emergency. Compliance with set regulations for retaining and securing critical information is difficult.
CORE FUNCTIONALITIES OF OSOURCE'S DMS Document Type Definition The system allows the user to create multiple types of business documents, these documents could be defined with various attributes. Once the document type is selected while uploading the file, attributes gets rendered automatically. Upload The system allows the user to upload & systematically arrange the documents in the predefined format from web, application mobile device or native application from various storage devices. Tagging & Notes The user can tag the uploaded documents by defining tags against various parameters as well as can attach notes for references. Dynamic Workflow A Dynamic workflow module can be defined for each document which can be integrated with notification engine which triggers reminders & alerts Editing and Viewing The tags for the documents recorded in the system can be edited and updated. Retrieving Documents ONEX DMS can retrieve document based on indexed keywords in addition to allowing full-text search. Expiry Reminder System allows user to record the date of document. The system expiry can be configured to send notice. Controlled Access DMS has the feature to assign the access privilege on each document and folder, notification Reporting The user can generate reports from the information stored in the system.
Uploading & Storing the Documents 01 Scanning of Documents Tagging of Documents 06 Document Management System 02 05 03 MIS / Report Digital Archive & Retrieval FEATURES OF DMS Quick universal access User-friendly to multiple devices Speed and accuracy Minimize Risk & Ensure data Security Files can be easily searched Secured & Easy data transmittion Mechanical Data Entry is History Data at your Finger Tips Easy Retrieval Create your own Space Multiple Platform Access Absolute Security Statutory Compliances Prompt Answers to FAQ`s
FAO | HRO | IT | CONSULTING Locations Mumbai NCR Banglore Hyderabad Kolkata Mail us on sales@osourceindia.com info@osourceindia.com Corporate Office Unit No. 4, 5th Floor, 'B' Wing, Phoenix House, 462, High Street Phoenix, S.B. Marg, Lower Parel (W) Mumbai- 400 013. Tel: 91 22 61551600 | Fax: 91 22 24911908

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Document Management Software Brochure

  • 1. Document Management System Web based product 24/7/365 access Corporate Office Unit No. 4, 5th Floor, 'B' Wing, Phoenix House, 462, High Street Phoenix, S.B. Marg, Lower Parel (W) Mumbai- 400 013. Tel: 91 22 61551600 | Fax: 91 22 24911908
  • 2. ABSTRACT The transition towards paperless offices and increasing adoption of electronic transfer of information through emails and other web based content has prompted organizations to have a system which would manage their documents effectively. A Document Management System (DMS) provides a hassle free classification and identity system that tags documents with information with more documents being integrated electronically and transferred as knowledge points, companies see Document Management System as an integral tool to handle growing surge of data and respond to audits without heavy pressures to the business. DMS SOLUTION Osource offers a Document Management System that manages the documents and business information for existing processes. It is built on a stable and robust .NET framework 4.0 with C# as the programming language and Oracle 11g Database. Our DMS captures and stores electronic and scanned paper documents into a centralized system that allows documents to be easily recovered, reviewed, modified and acted upon. Documents may include Word files, Acrobat PDF's, spreadsheets, faxes and email.
  • 3. ABOUT US We are leading providers of end-to-end outsourcing solutions in the areas of Finance & Accounts, Human Resources and Software Application Development. We are partners to our clients; sharing the responsibility of improving the business through our experience and expertise. We strengthen the performance of our clients by constantly improving and streamlining their business processes through innovative use of technology and best industry practices. CHALLENGES Physical documents are space consuming and difficult to trace. Tracking of relevant content, publication information or version data is tedious and time-consuming. Retrieving information for specific search attribute requires manual scanning of the entire document. Indexing and archiving of documents is complex, costly and time-consuming. Concurrent access of physical documents from different locations is not feasible. Larger documents restrict mobility. There is little control on the accessibility of the document as to who is authorized to view or modify the document. Physical documents have short shelf life and are difficult to recover in case of emergency. Compliance with set regulations for retaining and securing critical information is difficult.
  • 4. CORE FUNCTIONALITIES OF OSOURCE'S DMS Document Type Definition The system allows the user to create multiple types of business documents, these documents could be defined with various attributes. Once the document type is selected while uploading the file, attributes gets rendered automatically. Upload The system allows the user to upload & systematically arrange the documents in the predefined format from web, application mobile device or native application from various storage devices. Tagging & Notes The user can tag the uploaded documents by defining tags against various parameters as well as can attach notes for references. Dynamic Workflow A Dynamic workflow module can be defined for each document which can be integrated with notification engine which triggers reminders & alerts Editing and Viewing The tags for the documents recorded in the system can be edited and updated. Retrieving Documents ONEX DMS can retrieve document based on indexed keywords in addition to allowing full-text search. Expiry Reminder System allows user to record the date of document. The system expiry can be configured to send notice. Controlled Access DMS has the feature to assign the access privilege on each document and folder, notification Reporting The user can generate reports from the information stored in the system.
  • 5. Uploading & Storing the Documents 01 Scanning of Documents Tagging of Documents 06 Document Management System 02 05 03 MIS / Report Digital Archive & Retrieval FEATURES OF DMS Quick universal access User-friendly to multiple devices Speed and accuracy Minimize Risk & Ensure data Security Files can be easily searched Secured & Easy data transmittion Mechanical Data Entry is History Data at your Finger Tips Easy Retrieval Create your own Space Multiple Platform Access Absolute Security Statutory Compliances Prompt Answers to FAQ`s
  • 6. FAO | HRO | IT | CONSULTING Locations Mumbai NCR Banglore Hyderabad Kolkata Mail us on sales@osourceindia.com info@osourceindia.com Corporate Office Unit No. 4, 5th Floor, 'B' Wing, Phoenix House, 462, High Street Phoenix, S.B. Marg, Lower Parel (W) Mumbai- 400 013. Tel: 91 22 61551600 | Fax: 91 22 24911908