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Document Management Solution &
Scanning Services Proposal

Prepared By:
Global Network Exchange
Version: 1.0
Proposal ID: DMSO01-2012

Copyright
©
2012
Glonetex
Technologies
1


Who We Are
The Global Network Exchange (Glonetex Technologies) is a USA based software and IT services company
with over 15 years of IT and software application development experience. We customize and develop
cutting-edge business management and IT solutions that are designed to improve productivity and lower
operational costs. Our operations span from within the USA and West Africa.

If your company or organization is looking for ways to automate your business processes, we are the right
organization for you. We have a team of highly trained IT professionals that can implement and manage
multiple projects simultaneously. Our technical team has vast experience in the latest biometrics,
networking, mobile and software development tools to ensure that your business is up to date with the latest
trends in Information Technology. Additionally, we strive to ensure that you get 100% satisfaction, including
after sales and on-site support from our product specialists. We serve the global community.

Industries We Serve
§  Airline
§  Banking
§  Construction
§  Education
§  Financial Services
§  Government
§  Insurance
§  Legal
§  Manufacturing
§  Medical
§  Oil and Gas
§  Telecommunications

What makes us unique
§  Our Proven track record of delivery
§  Our ability to improve business processes with flexible IT solutions
§  Our cutting-edge solutions that really work
§  Our technology innovations adapt to your changing needs.

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Copyright
©
2012
Glonetex
Technologies


Introduction
More and more companies today are embracing document imaging and electronic document management
technology. Glonetex Technologies offers affordable and efficient solution to your paper management
challenges. We offer a simple and secure range of paper scanning services that will convert your paper into
high-quality digital images and data which can be migrated into external applications and systems.
We understand some of the fears and concerns
involved in letting go of your paper. Rest assured
that we have formed many great relationships
servicing a variety of large companies in the legal,
medical and government fields. We treat every
client, large or small, with the same care and
attention. Once we scan your materials, we will
deliver the digital images and/or provide a
customized storage solution for easy retrieval of
these records whenever, and wherever, you may
need them.

Our technology, along with advanced security and
unparalleled customer service, work together to
guarantee your satisfaction. We will customize our
services to meet your needs. We are the
document scanning specialists.

Benefits of Our Solutions
Convenient Retrieval: Documents are stored with Regulatory Compliance: Government regulations
the objective of retrieving them later whenever require maintenance of different kinds of data and
needed. Retrieving a particular document from the documents, and the requirements are often very
typically large volume of business documents can complex. A good DMS will help ensure compliance
be difficult or even impossible unless a sound DMS with the rules, using such means as checklists,
is in place. standard forms, and automatic organization.

Cost Reduction: In a paper-based system, paper, ink, Document Security: A DMS ensures that only
file folders, filing cabinets, filing staff, and other authorized persons can access particular documents.
requirements cost money. Good document Documents also need to be secured from disasters
management systems can reduce these costs by such as fires and floods. A good DMS can make it
meeting all document-related requirements (outlined much easier to restore the documents in case of a
above) in a well-planned manner. disaster.
Version Control: Where different versions of a
Improved Workflow: Well-planned and efficient document need to be maintained it's essential to
movement of documents can significantly speed up clearly identify the latest version, including the
business processes and enhance their quality. sequence of all the different versions in
existence. 3

Copyright
©
2012
Glonetex
Technologies


Scope of Services We Recommend

On-Site Document Scanning Digitizing Services
We provide on-site document The ability to capture data from
scanning services for small to large scanned or soft-copy documents
scale businesses and governmental can be a major challenge for
agencies. We manage these businesses and governments of all
services on a project-by-project sizes. Our state of the art
basis in which our technical support technology enables us to scan and
specialists review, sort, batch and extract data from soft-copy
scan documents according to our documents and migrate the data into
client. The scanned images can readable text that can be grouped
either be archived on removable and imported into virtually any
media such as CD, Thumb Drive or external program or database. This
Mass Storage device. service can save you time and
money by not having to depend on
hard-copy records.

Document Management Solution
§  Provides dependable digital archival, fast retrieval and efficient distribution solutions
designed for rapid deployment, simplified integration and enterprise scalability.
•  Provides a central cabinet to store documents that can be accessed and shared between
multiple users, across departments, locations or an entire enterprise.
•  Supports setting access permissions for users on folders and individual documents
•  Supports entire document lifecycle management
•  Adaptive Workflow for routing and tracking documents, messages and forms within or
across workgroups.

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Copyright
©
2012
Glonetex
Technologies

Document Scanning & Migration
Services Proposal

Document Management & Workflow Automation Solution

Easy to Use Web Interface
§  Intuitive and easy to use user interface available in both Windows and Web Desktops
§  Support standard document management and workflow operations
§  Supports additional custom desktops to meet specific requirements
§  Client components are available on a variety of Windows platforms, with support for
multiple national languages

Manage Your Documents
E-Docs allows users to edit, e-mail and print documents along with many other actions that you
would expect from a Robust Document Management System.
§  Perform document actions such as appending and replacing with easy –to-use menu
selections. Workflow rules allow for approval processing and other work –related tasks to be
completed by users. Documents automatically move along a path created by
Administrators. Users approve or reject documents landing in their work queue.

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Copyright
©
2012
Glonetex
Technologies

Services Proposal


Enterprise Server Server Administration
§  Implements the core business logic §  Server-side tool for administration and
using highly optimized stored management
procedures §  Supports definition of User/Groups, and
§  Responsible for Document Lifecycle granting Access Rights
Management §  Enables Workflow Definition
§  Provides industry-strength security, §  Extensive Audit-trails at user , folder and
enterprise-class scalability , disaster cabinet levels. Audit trails on separate
recovery, fault tolerance and actions and between specific dates/times
availability §  System Reports and Statistics
§  Support for Enterprise integration is §  Support for document Lifecycle
provided through ERP Connectors to Management
optimize ERP productivity, and through
tools to Image Enable 3rd Party
Business Applications.

Workflow Management
§  Adaptive workflow for routing and tracking of documents within a workgroup
§  Collaborative working on documents in a secure environment through work-items
§  Strong searching, reporting and monitoring of work process and status to help in automating
work processes and improve efficiency
§  Create-Ad-Hoc or predefined routes for automatic document routing on sequential routes
§  Route Work-Items to users Inboxes for their action
§  Facility to act upon, forward or return or complete work-items
§  Divert work items to other users for delegating or substituting
§  Strong reporting facilities to identify slack and improve efficiency

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Copyright
©
2012
Glonetex
Technologies

Services Proposal


Workflow
Repor+ng:

§  Extensive
audit
trails
at
user,
Folder
and
Cabinet
levels

§  Audit
trails
on
separate
ac2ons
and
between
specific
dates/2mes

§  System
Reports
and
Sta2s2cs

§  Extensive
tracking
of
each
work
item
through
track-‐sheet
which
records
all
user
ac2ons

§  Elabora2ve
search
on
workflow
progress
through
status
searches,
searches
on
user-‐defined

indexes,
full

text
search
and
searches
on
work
items
data
and
2me

§  Strong
repor2ng
facili2es:
daily,
weekly,
monthly
reports
on
completed,
incomplete
work
items
to

iden2fy
slack
and
improve
efficiency

Workflow
Administra+on:

§  Easy
to
deploy
and
administer

§  Defini2ons
of
users
and
groups
for
the
system

§  Op2ons
of
gran2ng
rights
to
access,
modify
or
delete
documents
and
folders

§  Complete
Document
Lifecycle
Management
for
managing
online,
offline

or
near-‐online
documents
and

for
document
archival

§  Defini2on
and
progress
tracking
Work
items

§  No2fica2ons
and

Reminders

§  Support
for
Remove
Administra2on
and
configura2on

Enhanced
Security:

§  Defini2on
of
Users
and
Groups
in
the
system

§  Access
permissions
on
Folders,
Documents
and
Data
Classes

§  Mul2ple
levels
of
Access
Rights
(Delete,
Edit,
View,
None)

§  Grant
Users
privilege
of
crea2ng
users
and
groups

§  Secure
login
and
passwords
for
each
user

§  LDAP
authen2ca2on
and
single
sign-‐on
support

§  Support
for
Data
Password
and
Encryp2on

§  Support
for
Digital
Signatures
and
Biometric
Integra2on

§  Supports
SSL/HTTPS

for
secure
transmission

7

Copyright
©
2012
Glonetex
Technologies

Services Proposal

Contact Us Today for a Free Consultation Quotation
and Volume Discount Offers:

To find out how Glonetex Technologies
Software and IT Solutions can help achieve
your business goals, please contact us:

Call Us:
+1-917-755-1090 (USA)
+234 8176266916 (Nigeria)

Email Us:
solutions@glonetex.com
info@glonetex.com

Skype Us:
glontextechnologies

Bedell International LLC (USA): Registered Office
436 Johnston Avenue., Jersey City, NJ 07034

Bedell International Limited (Nigeria) : Registered Office
4, Akin Olugbade Street, Victoria Island, Lagos, Nigeria

10

Copyright
©
2012
Glonetex
Technologies

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Document and Workflow Management Services

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