�ݺ�ߣ

xDefenders, information security division of Synergy Global Solutions Jeff Thon, VP 585-385-2770 [email_address] Ann Marie Frink and Shawn Campbell of Synergy Education Marketing [email_address] 315-430-7097 [email_address] 585-758-7217 www.synergy.gs

Business Issues – Mail Archiving We have come a long way baby, eMail is mission critical. A critical business record, now! Every organization is affected. Business records must be protected at all times from unauthorized tampering and deletion. They must be readily available to serve the US Courts and other entities. It is the obligation of Management to preserve, protect and produce business (email+) records.

Landscape – Mail Archiving School Board Presidents need these records to support personnel, student, parent issues Lawyers need this reliable information to build or defend their case Human Resource Managers need to enforce policy and protect the organization I/T managers want an “archive” so they do not have to search through piles of back-up tapes

Regulatory Compliance Sarbanes-Oxley (SOX) for Public Companies Sarbanes-Oxley for Privates (wannabe Public) SEC Rule 17a for Stock & Bond Traders HIPAA for medical records & patient history Freedom of Information Act for Govt. Agencies Federal Rules of Civil Procedure (FRCP) Rule 26 applies to Education and Commercial entities - “Duty of Disclosure” (see article)

E-Discovery Lack of a proper email archive system means that information can be difficult and costly to locate, resulting in Court fines and delays in settlements. Auditors, Regulators, Judges demand information quickly, meaning that secure, complete search and retrieval capability is needed. You have 21 days to declare and 99 days to turn this information around.

Storage Management and Productivity Issues of Bandwidth, Storage, Performance and Compliance come into play. Mail Servers have constraints and limits Mail Servers should process mail quickly and efficiently and not have to deal (largely) with Spam, Virus, Archiving, etc. processing Archives are designed for fast search, retrieval, message consolidation and (somewhat) D/R.

Technical Issues – Mail Archiving Can your mail server “journal” inside the box to a second disk or outside the box to other IP address? You way need an IMAP client (pull) or Trusted Agent (middleware) to control copies into archive. How big is your current mail store and how big will it be in 7 years? Do you want User Features and Functionality or do you want central, secure compliance? Budget? Manageability?

Archived eMail - Options Hosted Services ( Global Relay, xDefenders ) or Managed Appliances on-site or Software-Only MailArchive – affordable, secure central appliance MailMeter – simple, affordable software Symantec Enterprise Vault – Gartner's “magic quadrant” (4 th year) solution for advanced users and multiple applications

MailArchive – software and support Remotely managed and monitored appliance from xDefenders Search and Retrieve by “To, From, Date, Subject”, partial text searching Automatic consolidation of duplicate messages Automatic notification if 50-60-70-80% Full Built-in Firewall and Access Controls for Central Administration and Central Security Policy

MailArchive – hardware appliance Scalable, Rackable HP server appliance Secure Linux OS Up to 3.75 TB on-line storage Up to 12 mirrored disks, 750 GB, buy what you need today, easily upgradeable Disk Trays – hardware RAID plus 15 disks Writable DVD for archiving or copies Can be located off-site or Hosted, a D/R advantage

Archive Summary MailArchive solves the problem of compliance for long-term retention of email, at an affordable price. xDefenders provides the design, deploy, manage, monitor and maintain services. Enterprise Vault is available for advanced archive application and larger budgets. PST migration, end user-controls, off-loading of Exchange, Full-text search, IM, Sharepoint

Questions ??? Thanks for your time !!

�ݺ�ߣ

eMail Archiving - Issues and Options

More Related Content

eMail Archiving - Issues and Options