Email etiquette a good attire to email
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Electronic mail, or email, allows users to compose messages on one computer that can be read on another computer when the recipient logs in. Key etiquette points for emails include using the "To:" and "Cc:" fields appropriately, writing clear and concise subject lines, proofreading for spelling and grammar mistakes, using appropriate language without abbreviations or emoticons, and structuring emails with shorter paragraphs and sentences for readability. Proper email etiquette helps ensure messages are effective and professional.
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Hello,
This presentation is a little step to share some information on " Email Etiquette" with you.
If this help you a little, I will be happy. Feel free to share your opinion.
Thank you.
*All the information and images are collected from internet.
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This document provides many tips for proper email etiquette. Some key tips include:
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- Greet the recipient, use appropriate formatting, and do not include large unnecessary attachments.
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Email etiquette a good attire to email
- 1. Email Etiquette A good attire to email
- 2. What is an Email? "you cannot send packages by electronic mail" Electronic mail, a system of world-wide electronic communication in which a computer user can compose a message at one terminal that can be regenerated at the recipient's terminal when the recipient logs in.
- 3. Usually it is implied that if you have included someone in the "To:" field, then he/she is an intended recipient and should reply, if required If someone is in the "Cc:" field, then the email is merely an FYI ('for your information') for him/her, and he/she is not expected to reply Use the "To:" and "Cc:" fields appropriately
- 4. When someone scans through a new email, he/she initially reads is the subject line This helps the recipient to decide whether to open, reply or forward The Subject clearly summarizes your e-mails intentions Do not ever send an email with an empty subject line Subject line should be within 40 characters Do not have the subject as "Hi" or "Hello there" Make the Subject Line clear and concise
- 5. When an email has more than one recipient, there is the danger of nobody replying because everyone thinks that someone else has already replied That is why "Reply to All" might be a good idea to show that you have already replied so that somebody else does not later duplicate the information you have just provided Use the fields appropriately
- 6. To make your email easy to read :- 1. Use Shorter Paragraphs - Consider breaking up paragraphs to only a few sentences 2. Use Less Words - Long sentences are not appropriate for most e-mail, especially business e-mail. Keep your sentences to a maximum of 12-15 words 3. Keep it Short - A good rule of thumb is to keep everything on one "page" or one "screen" 4. Provide blank lines between each paragraph The Layout Usually people find it hard to read words on a computer screen than on paper
- 7. Poor spelling and grammar show a lack of attention to detail and sends the wrong message By reading your e-mail over before you send it, you can catch and correct mistakes before the recipient and possibly create a bad impression or put you and/or your company in hot water Spell checker won't catch every mistake, at the very least it will catch a few typos Proof Read If you are sending a message to your client or a higher chain of command (a manager), take extra time before you hit "send"
- 8. Do not use the following: Smiles E.g.: :-), :-( etc. Abbreviations E.g.: IIRC for "if I recall correctly", BTW for by the way, LOL for "laughing out loud," Non-standard punctuation and spellings E.g.: gimme (give me), tht (that), dificlt (difficult), vil (will), etc. ALL-CAPS MEANS SHOUTING Regardless of your intentions, people will interpret this as your being aggressive. Use Appropriate Language
- 9. DOs Write an informative subject line Be courteous Put the key point of your message up front Make it easy for the reader to reply yes or no or give a short answer End well with an appropriate next step Wait and check before pressing 'send' Proof-read Respond promptly Lets recap DONT s Don't leave the Subject Line blank Don't use emoticons or abbreviations Dont assume that people have time to read your entire message Dont think that an e-mail is good for everything Dont write an e-mail when you are rushed
- 10. Thank you