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Presents
Optimitsm Technologies Pvt. Ltd.
School/College Management System (ERP-Enterprise Resource Planning)
School/College Management System (ERP-Enterprise Resource Planning)
www.optimitsm.com
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Enter price Resource Planning

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Overview
School/College Management System is an integrated solution that helps the users to
accomplish the School /College administration to an easy one. This ERP helps School/College to meet
their all administrative and academic tasks. It also reduces the manpower requirement, cost and
time. So that administrators, teachers and office bearers can maximize their efficiency.
School/College Management System can covers the imperative modules like Admin,
Employee,Student,Library,Attendance,Fee & Accounting Management, HRMS,Hostel,Transport.
The ERP generates various reports based on each module. The reports can be customized
according to the users need.
Administrator can set the users right for each user according to there user role. The users
can access only areas that are privileged to them. This ensures more security and safety.
In School/College Management System, the user’s everyday work will be more flexible &
easy.

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Salient Features
User Friendly
Three Tier Architecture
Eliminates the need of paper works.
Easy and comfortable to use.
High level security features
SQL Server 2008 R2

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General Features
Easy data entry
Well-organized search facility
Efficient user management based on role
Provides password and privilege facility for ensuring security.
Database Back up facility
Restore facility

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Modules
Admin
Student
Staff
Library
Attendance(Student/Staff)
Examination
Front Office(HRMS)
Fees
Hostel
Transport
Accounting
User
Reporting(ALL)

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Administrator
Module
Administrator module manages all these following module.
Employee Login(Branch wise Employee Login)
Given Permission(New , Edit , Update , Delete)
Change Password(Employee wise and Student wise)
Create Session
Create Class
Create Section
Manage Time Table
Create Different Branch
Create Admission Fees
Main Modules

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Administrator
Module
Administrator module manages all these following module.
Sports
Employee Subject Allotment(Class wise )
Holidays
Database Backup
Restore Backup
Main Modules

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Administrator Working Flow
Main Modules

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Department
Module
Department module manages all these following module.
Department
Course
Subject
Main Modules

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Student
Module
This module handles the student management process and reduces the complexity of entire
management task.
Registration
Class Register
Attendance
Promotion
Termination
Year Out
Re-admission
ID Card Generation
CC Generation
TC Generation

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Student
Features
•Document management for each student.
•Manage student promotion, termination and year out process.
•Class-Division and subject wise student attendance management
•Attendance (Student)
•Student attendance report with percentage calculation.
•Multiple or single student ID card generation.
•Student disciplinary management
•Automatic certificate generation for students based on single and multiple (e.g.: TC, CC etc)
Main Modules

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Student Admission Work Flow
Main Modules

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Staff
Module
This module manages all the staff management process effectively.
Registration
Attendance
Discipline
Employee View (Library Book Details, Notice Bord,Time Table, Exam
Sadule)
Leave Application
Study Material(Unit, Topic, Booklet, Question Bank) Daily Report
Assignments(Student)
View Profile
Salary Information
Employee(Feedback)

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Staff
Features
•Daily staff attendance can be maintained
•Staff disciplinary management
•Upload Student (Reports)Daily Wise
•Salary Slip (Employee)
Main Modules

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Staff work flow
Main Modules

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Payroll work flow
Main Modules

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Attendance work flow
Main Modules

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Time Table work flow
Main Modules

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Examination
Module
User can effectively supervise and schedule all the examination. This module also simplifies the mark assigning
process to each student based on exams.
Exam Master
Grade Master
Mark Entry(Class wise, Section wise)
Result s (Session wise, Class wise)
Main Modules

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Examination
Features
•Exam management with mark entry.
•Internal and external examination can be managed.
•Maximum and minimum marks can be set for each subject.
•Auto generation of rank list based on each exam
•Auto generation of class wise progress report with grades.
•Auto generation of individual progress reports of students
•Download (Excel/PDF also)
Main Modules

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Examination work Flow
Main Modules

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Front Office
Main Modules
Module
This module simplifies the complex office managing task. The main module includes:
Prospectus Sale
Visitors Enquiry
Phone Register
Calendar Planning
Reminders(Daily, Monthly)
Reports (Download)

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Library
Main Modules
Module
Library module simplifies all the fee related process.
Master Records(Media Formate,Language,Self,Vender,Publisher/Suppler)
Fine Items
Library Rules
Library Fine Collections
Library Issue Book(Student , Staff)
Library Return Book (Student, Staff)
Category
Add Book
Maintain Books

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Library
Main Modules
Features
• Reports can show all Book
•Book Availability
•Student reports
•Staff Reports
•Book Analysis
•All fine Collections (Automatically Generate Fine)
•Download Reports(Excel, PDF Format)

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Library work Flow
Main Modules

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Fee
Main Modules
Features
•Separate fee structure can be created for students based on category, concession etc.
•Fee installment management
•Separate Transport or hostel fee collection
•Automatic fine calculation
•Fee refund management
•Search Fees(Student wise, Date wise, Monthly wise, Yearly wise)
•Automatic can show Student Due Fees
•Download (Excel, PDF)

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Student Fees Collection Work Flow
Main Modules

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Hostel
Main Modules
Module
Manages all the hostel related tasks for both staff and students. The main module includes:
Master(Add Building, Add Room, Room Availability, Room Allocation, View Hostel
Persons)
Leaving (Discharge with verifications)
Fee Collection
Tower(Room, Facilities etc)
Features
Effective Hostel allocation and de-allocation for staff and students
Separate fee collection for hostel
Reports can download(Excel, PDF)

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Hostel Work Flow
Main Modules

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Transport
Main Modules
Module
This module manages all the tasks associated to transport for both staff and student.
Master(Transport Registration, Transport Route, Vehicle ,Drivers, Allotted Vehicle to
Board, Allot Driver to Vehicle)
Leaving (Student, Staff)
Fee Collection(Student , Staff)
Transport Fees
Maintenance Details
Features
Effective vehicle allocation and de-allocation for staff and students.
Separate fee collection for transport.
•Driver Reports
•Vehicle Repots

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Transport
Main Modules
Features
Effective vehicle allocation and de-allocation for staff and students.
Separate fee collection for transport.
•Driver Reports
•Vehicle Repots
•Student Wise Reports (Daily , Monthly)
•Staff wise Reports

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Transport Work Flow
Main Modules

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Accounting
Module
This module simplifies all the complex accounting procedures including Daybook, Trial balance etc.
Account Ledger
Account
Receipt
Payment
Journal
Contra
Main Modules

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Accounting
Main Modules
Features
•Separate accounting can be maintained for management sides.
•Separate reports can be generated for management side.
•Maintenance of office ledgers, trial balance, day book and balance sheet
•Separate reports on payable and receivable accounts.

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Accounting work Flow
Main Modules

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User
Module
This module manages the user related information. Privilege can be set for each user to ensure more security.
User Creation
Role and Privilege Setting
Permission Given User Based
Features
•Provide username and password for each user
•Can set privilege for each role to restrict unauthorized access.
Main Modules

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Contact Us
Optimitsm Technologies Pvt. Ltd.
T-12A, 3rd Floor , Aditya City Centre
Indrapuram,Ghaziabad -201010 (U.P)
Email Id:Info@optimitsm.com
Phone: +91 120-4258556
Main Modules

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Thank You
Main Modules

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