Euma spain make time your ally monique y. wells
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This document provides information about time management training from Paris Muse of Time Management. It discusses common causes of being overwhelmed like poor prioritization, inability to focus, and poor delegation. It then covers techniques for prioritizing goals, projects and tasks. It discusses focusing on one task at a time and the importance of delegation. Finally, it advertises the company's time management training services.
Euma spain make time your ally monique y. wells
- 1. Managers: Make Time Your Ally Monique Y. Wells Paris Muse of Time Management Certified Success Coach and Consultant All rights reserved
- 3. Paris Muse of Time Management
- 5. Getting over Overwhelm Have you noticed that everyone is talking about overwhelm these days?
- 6. Getting over Overwhelm Overwhelm = un agobio To be overwhelmed = Estar agobiado
- 7. Getting over Overwhelm Technology Software Social media VoIP ISPs Browsers
- 8. Getting over Overwhelm Designated firefighter
- 9. Getting over Overwhelm Se単ora Multitarea
- 10. Getting over Overwhelm everyone knows what it feels like to be overwhelmed.
- 11. Getting over Overwhelm Its all about you!
- 12. Getting over Overwhelm Knowing yourself, your ingrained attitudes, and your behavior patterns regarding time are important factors in improving your time management capabilities.
- 13. Getting over Overwhelm Managing others expectations of you is also critical in succeeding in mastering your use of time.
- 14. Getting over Overwhelm 3 Major Causes of Overwhelm Poor Prioritization Inability to focus effectively Poor delegation
- 16. Prioritization Goals, Projects, and Tasks
- 17. Prioritization Order of priority for establishment: goals projects tasks
- 18. Prioritization Goals should be: something that you think about regularly, not just once or twice a year!
- 19. Prioritization Goals should be: Specific: purpose is well defined (Who, What, Why, Where) Measurable: can recognize when the goal has been achieved Achievable: possible to succeed with available resources or to obtain the resources required Relevant: move the business forward Time-bound: there is a deadline
- 20. Prioritization How many of you know: Your companys goals? Your departments goals? Your managers goals? Your own goals?
- 21. Prioritization Projects should: - be designed to achieve goals - have definable deadlines - have a written plan - be recorded on your agenda
- 22. Prioritization On a daily basis, we focus on tasks.
- 23. Prioritization Tasks The building blocks of projects May be project-oriented or not project- oriented Should be categorized as critical, important, or optional Should have definable deadlines
- 24. Prioritization Tasks May or may not need to be performed sequentially (written plan will help to determine this) Should be recorded on your to-do list (handwritten or digital)
- 26. Prioritization of tasks Tasks CRITICAL tasks are those that MUST be accomplished if the project is to be completed.
- 27. Prioritization of tasks Tasks IMPORTANT tasks are those that contribute greatly to the project. All critical tasks are important, but not all important tasks are critical.
- 28. Prioritization of tasks Tasks OPTIONAL tasks are those that contribute marginal value to the project. They can be eliminated with no adverse effect.
- 29. Prioritization of tasks Prioritizing on a daily / weekly basis
- 31. Prioritization of tasks Important and Urgent
- 33. Prioritization of tasks Important and Not Urgent
- 34. Important and Not Urgent Construction of the Eiffel Tower, 1888
- 35. Prioritization of tasks Not Important and Urgent
- 36. Not Important and Urgent The Kiss at the H担tel de Ville, 1950
- 37. Prioritization of tasks Not Important and Not Urgent
- 38. Not Important and Not Urgent Porte dAuteuil, 1899
- 39. How do you classify your projects and tasks? Important and Urgent Important and Not Urgent
- 40. How do you classify your projects and tasks? Not Important and Urgent Not Important and Not Urgent
- 41. Prioritization of Tasks Pareto Principle 80/20 Rule 80% of your results come from only 20% of your actions
- 42. Prioritization of Tasks Tackle your most important task of the day first.
- 43. Prioritization of Tasks Reassessing Priorities
- 44. Reassessing Priorities Gare dOrsay, circa 1905
- 45. Reassessing Priorities Mus辿e dOrsay, 1993
- 46. Prioritization of Tasks Reassessing Priorities How flexible are you in adjusting your priorities in relation to the changes that you experience in the workplace?
- 47. Getting over Overwhelm FOCUS
- 48. Focusing on an individual task A Summer Afternoon at the Luxembourg Garden
- 49. Focusing on an individual task Practicing Tai Chi
- 50. Focusing on an individual task Playing chess
- 51. Focusing on an individual task Preparing to Launch
- 52. Focusing on an individual task The Golden Minute
- 53. Focusing on an individual task Focus Session Warm-up: 1) Consult your daily planner. 2) Reduce/eliminate external distractions. 3) Limit interruptions. 4) Reduce/eliminate internal distractions. 5) Use The Golden Minute. Then, get busy!
- 54. Getting over Overwhelm DELEGATION
- 56. Delegation Delegated projects and tasks should be: Specific: purpose is well defined (Who, What, Why, Where) Measurable: can recognize when the goal has been achieved Agreed upon: all parties involved understand what is required and agree on the terms of completion*** Realistic: possible to succeed with available resources or to obtain the resources required Time-bound: there is a deadline
- 57. Delegation Alexandre Dumas, p竪re ca. 1865-1870 Photo by Etienne Carjat
- 58. Delegation
- 59. Delegation Who are you today delegator or delegatee?
- 60. Delegation
- 61. Delegation Delegation process: 1) Define the vision and the plan. 2) Select the individual or team to be the delegatee. 3) Assess the ability and training needs of the delegatee. 4) Explain the reasons for delegating the task. 5) State the expected results and explain their importance. 6) Consider the resources required.
- 62. Delegation Delegation process: 7) Identify the authority level that is being assigned. 8) Agree to deadlines. 9) Inform those who are affected by the project that it has been delegated. 10) Keep an open line of communication with the delegatee and provide support. 11) Evaluate progress. 12) Provide feedback on results.
- 63. Delegation A good delegator will clarify which decisions the delegatee: can make totally on his or her own, can make but keep us informed, must run by us first for approval, will be making jointly with us, or must have us make for them.
- 64. Getting over Overwhelm Regain control of your most precious resource your time!
- 65. Getting over Overwhelm Teleclasses On-site Workshops 1 to 2 days Tailored to domain
- 66. Getting over Overwhelm One-on-one Mentoring VIP Days Diamond (12 mos) Emerald (6 mos) Ruby (3 mos)
- 67. For time management mentoring and training: info@understandingtimemanagement.com To subscribe to the bi-weekly (2x per month) Getting over Overwhelm e-zine, visit www.gettingoveroverwhelm.com/home
- 68. Time is Precious! Thank you for your attention! When you ring, Ill sing.
Editor's Notes
- #53: Was it difficult for you to keep your eyes on the timepiece? Did your attention begin to wander to other things in the room? Did you feel that some of the seconds lasted longer than others? If so, why to you think that this occurred? Were you tense or relaxed during this time? Overall, did the minute pass quickly or slowly?