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Evernote tips and templates

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Stephanie Burns
Stephanie Burns

Evernote is a note-taking and organizing tool that allows users to save notes across multiple devices and share them with others. It supports various note types like text, audio, photos and handwritten notes. Notes can be organized into notebooks and tagged for easy searching. Evernote offers both free and premium subscriptions, with premium allowing for additional features like file attachments. The app aims to be helpful for students, writers, designers and others to easily save and manage their ideas.

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EVERNOTE http://evernote.com
Evernote is a great tool for easy synchronization of notes across multiple devices and various platforms. Its used extensively to save, edit and share notes among different devices and with multiple users. It works great for group collaborations and is great to jot down ideas on-the-go. At first, Evernote may look like a disorganized and tough-to-run app, but if you know what you are dealing with and learn how to use it proficiently to organize your ideas and tasks, it could be your very best personal assistant.
Save Ideas with Tags Youll be working with ideas whether youre a student, writer, designer or a software engineer. With Evernote, you can easily save and manage your ideas, and never risk losing another great idea again. Start a note and title the idea. Enter Idea as one tag and one other specific tag to describe what your idea is all about. Add a description to explain your idea for future reference, and youre set. Shortcut key: New Note: Ctrl + N (for Windows) and + N (for Mac OS X) New Tag: Ctrl + Shift + T (for Windows) and + + N (for Mac OS X)
Save your Idea as an Audio Note What if you get an idea and dont have time to type it all out. Thats not a problem; you can save your idea as an audio file. Just start a new Audio note, click Record and start speaking through your microphone. Save your note once you are done. Your note will be shown in the Note List with a Speaker button, which identifies it as an audio note. Shortcut key: Ctrl + Shift + U (for Windows)
Save Handwritten work as an Ink Note Dont like to write or leave audionotes? You can leave it as a handwritten note as well. If youre in the graphic industry, youd surely prefer this alternative. Have a quick idea that you need to doodle out fast? Start an Ink Note, use the pencil or pen tool to draw what you need to remember then save it. You can even save your signature with it. Shortcut key: Ctrl + Shift + I (for Windows)
Save text and Screenshots With Evernote, you can save text directly from any app without opening Evernote and doing the usual copy-paste action. Select the text from say, a PDF document or text file, copy the selection, and your text is automatically saved as a new note in Evernote. Later on, you can edit the saved note to give it a title and some tags so that you can store it in an organized fashion. Evernote also has a handy shortcut to help you save screenshots of running apps or a view of your desktop. Hit the Win + PrtScrn keys to get an option to select part of the screen to be saved as screenshot. Highlight the area you want saved and upon release of the cursor your screenshot will be saved as a note in Evernote. Shortcut key: Clip selected text: Win + A (for Windows) Paste clipboard content as new note: Ctrl + Alt + V (for Windows) Win + PrintScreen (for Windows)
Synchronized Notebook When creating a new Notebook, choose Synchronized Notebook and your notebook and the notes kept within will be synchronized with all your devices that are connected with Evernote. Save your presentations, documents using notes in this notebook and youll never miss your important files when you need them no matter which device you are on. Free users can only attach images and pdf but premium users can attach any file. Shortcut key: Ctrl + Shift + N (for Windows) and + + N (for Mac OS X) Local Notebook If you have personal notes that you dont want shared, you can use a Local Notebook to store information. Create a new Notebook and choose Local Notebook from the options given. Your notes will not be uploaded to Evernotes servers nor get synchronized to any other device. Thus, your personal notes will be available on a single device. Shared Notebook If you work in groups and need to share data among your team members, you can share a notebook with them using the Evernote Sharing options. Free users can only read shared notebooks but premium users can modify it too. Sharing works differently on different platforms. Evernote blog has a guide that you can check out to learn how to make it work on your platform.
Organize your notes In Evernote, you have notebooks and notes, which are different things. You can organize your notes in Notebooks, which can then be organized in stacks. To make your notes work for you, put all your notes together in a notebook, for example, design plans, client feedback, first drafts, final drafts can all be placed together in a notebook which carries the title of the project. If you can organize all your materials and make it quickly accessible by way of close association, you dont have to waste your time going through stacks and stacks of materials to get the information you need.
Encrypt your data to maximize security Evernote doesnt take security matters lightly, so much so that the app provides an encryption feature to secure its users data. You can encrypt part or the whole text of your note using a password and no one will be able to read that text without the password. Encrypted text is not shown directly in the note and in its place, you will see a passphrase button. When you right-click the passphrase button, you get two options namely Show Encrypted Text and Decrypt Text Permanently. Using any of the two options and the right password, you can get access to the encrypted text. Do take note that Evernote only features encryption RC2 encryption algorithm which is not supposed very secure these days for text and not much else. Shortcut key: Encrypt selected text: Ctrl + Shift + X (for Windows) and + + X (for Mac OS X)
Evernote templates If you spend a little time to look up Evernote templates for specific needs this will also be able to help increase productivity. These templates can be created very easily. You can create a note that contains all the required fields for your information, then save and export it as an .enex (Evernote exported) file. Here is a good guide to create and use Evernote templates neseco.com, as well as a few links to some Evernote templates: Bible Study Passage Analysis Evernote templates by Thought Asylum Expensify with Evernote (its not a template but can be used to manage your expenses easily) Evernote templates by Christopher Mayo Source: http://www.hongkiat.com/blog/tips-using-evernote/

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Evernote tips and templates

  • 2. Evernote is a great tool for easy synchronization of notes across multiple devices and various platforms. Its used extensively to save, edit and share notes among different devices and with multiple users. It works great for group collaborations and is great to jot down ideas on-the-go. At first, Evernote may look like a disorganized and tough-to-run app, but if you know what you are dealing with and learn how to use it proficiently to organize your ideas and tasks, it could be your very best personal assistant.
  • 3. Save Ideas with Tags Youll be working with ideas whether youre a student, writer, designer or a software engineer. With Evernote, you can easily save and manage your ideas, and never risk losing another great idea again. Start a note and title the idea. Enter Idea as one tag and one other specific tag to describe what your idea is all about. Add a description to explain your idea for future reference, and youre set. Shortcut key: New Note: Ctrl + N (for Windows) and + N (for Mac OS X) New Tag: Ctrl + Shift + T (for Windows) and + + N (for Mac OS X)
  • 4. Save your Idea as an Audio Note What if you get an idea and dont have time to type it all out. Thats not a problem; you can save your idea as an audio file. Just start a new Audio note, click Record and start speaking through your microphone. Save your note once you are done. Your note will be shown in the Note List with a Speaker button, which identifies it as an audio note. Shortcut key: Ctrl + Shift + U (for Windows)
  • 5. Save Handwritten work as an Ink Note Dont like to write or leave audionotes? You can leave it as a handwritten note as well. If youre in the graphic industry, youd surely prefer this alternative. Have a quick idea that you need to doodle out fast? Start an Ink Note, use the pencil or pen tool to draw what you need to remember then save it. You can even save your signature with it. Shortcut key: Ctrl + Shift + I (for Windows)
  • 6. Save text and Screenshots With Evernote, you can save text directly from any app without opening Evernote and doing the usual copy-paste action. Select the text from say, a PDF document or text file, copy the selection, and your text is automatically saved as a new note in Evernote. Later on, you can edit the saved note to give it a title and some tags so that you can store it in an organized fashion. Evernote also has a handy shortcut to help you save screenshots of running apps or a view of your desktop. Hit the Win + PrtScrn keys to get an option to select part of the screen to be saved as screenshot. Highlight the area you want saved and upon release of the cursor your screenshot will be saved as a note in Evernote. Shortcut key: Clip selected text: Win + A (for Windows) Paste clipboard content as new note: Ctrl + Alt + V (for Windows) Win + PrintScreen (for Windows)
  • 7. Synchronized Notebook When creating a new Notebook, choose Synchronized Notebook and your notebook and the notes kept within will be synchronized with all your devices that are connected with Evernote. Save your presentations, documents using notes in this notebook and youll never miss your important files when you need them no matter which device you are on. Free users can only attach images and pdf but premium users can attach any file. Shortcut key: Ctrl + Shift + N (for Windows) and + + N (for Mac OS X) Local Notebook If you have personal notes that you dont want shared, you can use a Local Notebook to store information. Create a new Notebook and choose Local Notebook from the options given. Your notes will not be uploaded to Evernotes servers nor get synchronized to any other device. Thus, your personal notes will be available on a single device. Shared Notebook If you work in groups and need to share data among your team members, you can share a notebook with them using the Evernote Sharing options. Free users can only read shared notebooks but premium users can modify it too. Sharing works differently on different platforms. Evernote blog has a guide that you can check out to learn how to make it work on your platform.
  • 8. Organize your notes In Evernote, you have notebooks and notes, which are different things. You can organize your notes in Notebooks, which can then be organized in stacks. To make your notes work for you, put all your notes together in a notebook, for example, design plans, client feedback, first drafts, final drafts can all be placed together in a notebook which carries the title of the project. If you can organize all your materials and make it quickly accessible by way of close association, you dont have to waste your time going through stacks and stacks of materials to get the information you need.
  • 9. Encrypt your data to maximize security Evernote doesnt take security matters lightly, so much so that the app provides an encryption feature to secure its users data. You can encrypt part or the whole text of your note using a password and no one will be able to read that text without the password. Encrypted text is not shown directly in the note and in its place, you will see a passphrase button. When you right-click the passphrase button, you get two options namely Show Encrypted Text and Decrypt Text Permanently. Using any of the two options and the right password, you can get access to the encrypted text. Do take note that Evernote only features encryption RC2 encryption algorithm which is not supposed very secure these days for text and not much else. Shortcut key: Encrypt selected text: Ctrl + Shift + X (for Windows) and + + X (for Mac OS X)
  • 10. Evernote templates If you spend a little time to look up Evernote templates for specific needs this will also be able to help increase productivity. These templates can be created very easily. You can create a note that contains all the required fields for your information, then save and export it as an .enex (Evernote exported) file. Here is a good guide to create and use Evernote templates neseco.com, as well as a few links to some Evernote templates: Bible Study Passage Analysis Evernote templates by Thought Asylum Expensify with Evernote (its not a template but can be used to manage your expenses easily) Evernote templates by Christopher Mayo Source: http://www.hongkiat.com/blog/tips-using-evernote/