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Excel 2010 Unit B PPT

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This document covers working with formulas and functions in Microsoft Excel 2010. It discusses how to create complex formulas using multiple arithmetic operators, insert and type functions, copy and move cell entries, and understand relative and absolute cell references. Functions allow performing complex calculations easily and the ROUND function is demonstrated for rounding values. Relative and absolute cell references are explained in the context of copying formulas.

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Microsoft Excel 2010- Illustrated Unit B: Working with Formulas and Functions
Objectives • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2010-Illustrated
Objectives • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2010-Illustrated
Creating a Complex Formula • A complex formula is an equation that uses more than one type of arithmetic operator • Example: formula that uses both addition and multiplication • Arithmetic operations are performed according to the order of precedence Microsoft Office 2010-Illustrated
Creating a Complex Formula Formula containing multiple arithmetic operators Complex formula Mode indicator Microsoft Office 2010-Illustrated
Creating a Complex Formula • Order of precedence in Excel formulas • Operations inside parentheses are calculated first • Exponents are calculated next • Multiplication and division are calculated next (from left to right) • Addition and subtraction are calculated next (from left to right) Microsoft Office 2010-Illustrated
Inserting a Function • A function is a predefined worksheet formula that makes it easy to perform a complex calculation • Can be used by itself or within a formula • If used alone, begins with the formula prefix (=) Microsoft Office 2010-Illustrated
Inserting a Function Expanded Function Arguments dialog box Function Insert Function button Argument Description and argument format Microsoft Office 2010-Illustrated
Typing a Function • A function can be typed manually into a cell • You must know the name and initial characters of the function • Can be faster than using the Insert Function dialog box • Experienced Excel users often prefer this method Microsoft Office 2010-Illustrated
Typing a Function • While manually typing a function, it is necessary to begin with the equal sign (=) • Once you type an equal sign, each letter you type activates the AutoComplete feature Microsoft Office 2010-Illustrated
Typing a Function MAX function in progress Microsoft Office 2010-Illustrated
Copying and Moving Cell Entries • You can copy or move data within a worksheet or between worksheets using: • Cut, Copy, and Paste buttons • Fill handle in the lower-right corner of the active cell • Drag-and-drop feature • Office Clipboard temporarily stores information that you copy or cut Microsoft Office 2010-Illustrated
Copying and Moving Cell Entries • Pasting an item from the Clipboard • Only need to specify the upper-left cell of the range where you want to paste the selection Microsoft Office 2010-Illustrated
Copying and Moving Cell Entries Copied data in Office Clipboard Paste button Copy button Clipboard launcher Item in Clipboard Microsoft Office 2010-Illustrated
Understanding Relative and Absolute Cell References • Use a relative cell reference when you want to preserve the relationship to the formula location • Calculations are performed based on cell relationship • When a formula is copied, the cell reference changes to preserve the relationship of the formula to the referenced cells • The Excel default Microsoft Office 2010-Illustrated
Understanding Relative and Absolute Cell References Formulas containing relative references Formula containing relative references Microsoft Office 2010-Illustrated
Understanding Relative and Absolute Cell References • Use an absolute cell reference when you want to preserve the exact cell address in a formula • Reference does not change even if the formula is copied to another location • Created by placing a dollar sign ($) before both the column letter and the row number for the cell’s address Microsoft Office 2010-Illustrated
Understanding Relative and Absolute Cell References Formulas containing absolute and relative references Relative references Absolute adjust references do not adjust Cell referenced in absolute formulas Microsoft Office 2010-Illustrated
Understanding Relative and Absolute Cell References • Using a mixed reference • A mixed cell reference combines both relative and absolute cell referencing • Example: When you copy a formula, you may want to change the row reference but keep the column reference • Created using the [F4] function key Microsoft Office 2010-Illustrated
Copying Formulas with Relative Cell References • Reuse formulas you have created • Use Copy and Paste commands or the fill handle to copy formulas • Copying a formula to a new cell • Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged Microsoft Office 2010-Illustrated
Copying Formulas with Relative Cell References Formula pasted in a range Paste button Paste Paste Options button list button arrow Microsoft Office 2010-Illustrated
Copying Formulas with Relative Cell References • Auto Fill feature can be used for filling cells with sequential text or values • Months of the year; days of the week; or text plus a number (Quarter 1, Quarter 2, etc.) • Drag the fill handle to extend an existing sequence Microsoft Office 2010-Illustrated
Copying Formulas with Absolute Cell References • Apply absolute cell reference before copying a formula if you want one or more cell references to remain unchanged in relation to the formula Microsoft Office 2010-Illustrated
Copying Formulas with Absolute Cell References Absolute reference created in formula Absolute cell reference in Incorrect formula values from relative referencing in copied formulas Microsoft Office 2010-Illustrated
Rounding a Value with a Function • Cells containing financial data are often easier to read if they contain fewer decimals • Use the ROUND function to round down your results Microsoft Office 2010-Illustrated
Rounding a Value with a Function ROUND function added to an existing formula ROUND function and opening parenthesis ScreenTip inserted in indicates what formula information is needed Microsoft Office 2010-Illustrated
Summary • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2010-Illustrated
Summary • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2010-Illustrated

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Excel 2010 Unit B PPT

  • 1. Microsoft Excel 2010- Illustrated Unit B: Working with Formulas and Functions
  • 2. Objectives • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2010-Illustrated
  • 3. Objectives • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2010-Illustrated
  • 4. Creating a Complex Formula • A complex formula is an equation that uses more than one type of arithmetic operator • Example: formula that uses both addition and multiplication • Arithmetic operations are performed according to the order of precedence Microsoft Office 2010-Illustrated
  • 5. Creating a Complex Formula Formula containing multiple arithmetic operators Complex formula Mode indicator Microsoft Office 2010-Illustrated
  • 6. Creating a Complex Formula • Order of precedence in Excel formulas • Operations inside parentheses are calculated first • Exponents are calculated next • Multiplication and division are calculated next (from left to right) • Addition and subtraction are calculated next (from left to right) Microsoft Office 2010-Illustrated
  • 7. Inserting a Function • A function is a predefined worksheet formula that makes it easy to perform a complex calculation • Can be used by itself or within a formula • If used alone, begins with the formula prefix (=) Microsoft Office 2010-Illustrated
  • 8. Inserting a Function Expanded Function Arguments dialog box Function Insert Function button Argument Description and argument format Microsoft Office 2010-Illustrated
  • 9. Typing a Function • A function can be typed manually into a cell • You must know the name and initial characters of the function • Can be faster than using the Insert Function dialog box • Experienced Excel users often prefer this method Microsoft Office 2010-Illustrated
  • 10. Typing a Function • While manually typing a function, it is necessary to begin with the equal sign (=) • Once you type an equal sign, each letter you type activates the AutoComplete feature Microsoft Office 2010-Illustrated
  • 11. Typing a Function MAX function in progress Microsoft Office 2010-Illustrated
  • 12. Copying and Moving Cell Entries • You can copy or move data within a worksheet or between worksheets using: • Cut, Copy, and Paste buttons • Fill handle in the lower-right corner of the active cell • Drag-and-drop feature • Office Clipboard temporarily stores information that you copy or cut Microsoft Office 2010-Illustrated
  • 13. Copying and Moving Cell Entries • Pasting an item from the Clipboard • Only need to specify the upper-left cell of the range where you want to paste the selection Microsoft Office 2010-Illustrated
  • 14. Copying and Moving Cell Entries Copied data in Office Clipboard Paste button Copy button Clipboard launcher Item in Clipboard Microsoft Office 2010-Illustrated
  • 15. Understanding Relative and Absolute Cell References • Use a relative cell reference when you want to preserve the relationship to the formula location • Calculations are performed based on cell relationship • When a formula is copied, the cell reference changes to preserve the relationship of the formula to the referenced cells • The Excel default Microsoft Office 2010-Illustrated
  • 16. Understanding Relative and Absolute Cell References Formulas containing relative references Formula containing relative references Microsoft Office 2010-Illustrated
  • 17. Understanding Relative and Absolute Cell References • Use an absolute cell reference when you want to preserve the exact cell address in a formula • Reference does not change even if the formula is copied to another location • Created by placing a dollar sign ($) before both the column letter and the row number for the cell’s address Microsoft Office 2010-Illustrated
  • 18. Understanding Relative and Absolute Cell References Formulas containing absolute and relative references Relative references Absolute adjust references do not adjust Cell referenced in absolute formulas Microsoft Office 2010-Illustrated
  • 19. Understanding Relative and Absolute Cell References • Using a mixed reference • A mixed cell reference combines both relative and absolute cell referencing • Example: When you copy a formula, you may want to change the row reference but keep the column reference • Created using the [F4] function key Microsoft Office 2010-Illustrated
  • 20. Copying Formulas with Relative Cell References • Reuse formulas you have created • Use Copy and Paste commands or the fill handle to copy formulas • Copying a formula to a new cell • Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged Microsoft Office 2010-Illustrated
  • 21. Copying Formulas with Relative Cell References Formula pasted in a range Paste button Paste Paste Options button list button arrow Microsoft Office 2010-Illustrated
  • 22. Copying Formulas with Relative Cell References • Auto Fill feature can be used for filling cells with sequential text or values • Months of the year; days of the week; or text plus a number (Quarter 1, Quarter 2, etc.) • Drag the fill handle to extend an existing sequence Microsoft Office 2010-Illustrated
  • 23. Copying Formulas with Absolute Cell References • Apply absolute cell reference before copying a formula if you want one or more cell references to remain unchanged in relation to the formula Microsoft Office 2010-Illustrated
  • 24. Copying Formulas with Absolute Cell References Absolute reference created in formula Absolute cell reference in Incorrect formula values from relative referencing in copied formulas Microsoft Office 2010-Illustrated
  • 25. Rounding a Value with a Function • Cells containing financial data are often easier to read if they contain fewer decimals • Use the ROUND function to round down your results Microsoft Office 2010-Illustrated
  • 26. Rounding a Value with a Function ROUND function added to an existing formula ROUND function and opening parenthesis ScreenTip inserted in indicates what formula information is needed Microsoft Office 2010-Illustrated
  • 27. Summary • Create a complex formula • Insert a function • Type a function • Copy and move cell entries • Understand relative and absolute cell references Microsoft Office 2010-Illustrated
  • 28. Summary • Copy formulas with relative cell references • Copy formulas with absolute cell references • Round a value with a function Microsoft Office 2010-Illustrated