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Federal ombuds nov2010_ravanbakhsh

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Arian Ravanbakhsh
Arian Ravanbakhsh

This document summarizes the Ninth Annual Meeting of the Coalition of Federal Ombudsmen held on November 9, 2010. It discusses the legal requirements for federal records management as defined in the United States Code and Code of Federal Regulations. It also outlines the process for federal agencies to request disposition of records and notes that the Archivist of the United States must approve all records schedules. Only a small percentage of federal records are considered permanent.

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Coalition of Federal Ombudsmen Ninth Annual Meeting November 9, 2010
Not here as records police Only to point out records management requirements in laws/regulations The National Archives and Records Administration is here to help
44 United States Code 2107 - 2108 NARA & archival records 2901 - 2909 RM by GSA and NARA 3101 - 3107 RM by Federal agencies 3301 - 3314 Disposal of records 3504, 3513 OMBs role
Legal definition of Federal Records: Federal records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decision, procedures, operations, or other activities of the Government or because of the informational value of data in them.
36 CFR Chapter XII, Subchapter B Part 1220 Federal records, General Part 1222 Creation/Maintenance Part 1224 Records Disposition Program Part 1225 Scheduling Records Part 1226 Implementing Disposition Part 1227 General Records Schedules Part 1235 Transfer of Records to NARA Part 1236 Electronic Records Management
Process by which agencies request disposition of Federal records All schedules must be approved by the Archivist of the United States
is a record does not mean permanent Retention periods are based on business needs of agency to retain information Some can be very short destroy when no longer needed Only 1-3% of records are permanent Transfer to NARA does not mean open to the public
NARA RM Page http://www.archives.gov/records-mgmt/ NARA Contacts for each agency http://www.archives.gov/records- mgmt/agency/officers-lists.html Records Express, Official Blog of NARA RM http://blogs.archives.gov/records-express/
Arian D. Ravanbakhsh National Archives and Records Administration 301-837-2086 arian.ravanbakhsh@nara.gov

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Federal ombuds nov2010_ravanbakhsh

  • 1. Coalition of Federal Ombudsmen Ninth Annual Meeting November 9, 2010
  • 2. Not here as records police Only to point out records management requirements in laws/regulations The National Archives and Records Administration is here to help
  • 3. 44 United States Code 2107 - 2108 NARA & archival records 2901 - 2909 RM by GSA and NARA 3101 - 3107 RM by Federal agencies 3301 - 3314 Disposal of records 3504, 3513 OMBs role
  • 4. Legal definition of Federal Records: Federal records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decision, procedures, operations, or other activities of the Government or because of the informational value of data in them.
  • 5. 36 CFR Chapter XII, Subchapter B Part 1220 Federal records, General Part 1222 Creation/Maintenance Part 1224 Records Disposition Program Part 1225 Scheduling Records Part 1226 Implementing Disposition Part 1227 General Records Schedules Part 1235 Transfer of Records to NARA Part 1236 Electronic Records Management
  • 6. Process by which agencies request disposition of Federal records All schedules must be approved by the Archivist of the United States
  • 7. is a record does not mean permanent Retention periods are based on business needs of agency to retain information Some can be very short destroy when no longer needed Only 1-3% of records are permanent Transfer to NARA does not mean open to the public
  • 8. NARA RM Page http://www.archives.gov/records-mgmt/ NARA Contacts for each agency http://www.archives.gov/records- mgmt/agency/officers-lists.html Records Express, Official Blog of NARA RM http://blogs.archives.gov/records-express/
  • 9. Arian D. Ravanbakhsh National Archives and Records Administration 301-837-2086 arian.ravanbakhsh@nara.gov