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Filing Efficiency Improved by 40% with Moduflex System

Tracy Spence
Tracy Spence

This housing association needed more filing space and greater filing efficiency for Housing Files stored in tambour units with a capacity of 87 linear metres. File retrieval time has been improved by around 40%.

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Background This housing association needed more filing space and greater filing efficiency for Housing Files stored in tambour units with a capacity of 87 linear metres. The Challenge To implement a system that maximised filing capacity, eradicated errors and prevented misfiling. To provide effective filing space for housing plans and drawings and to facilitate the transfer from the old to the new filing system. Our Solution Moduflex worked closely with the client to provide a seamless service to meet both storage and filing efficiency requirements. Mobile shelving offered an additional 39.6 linear metres of filing capacity, the equivalent of 7 tambour units. 3,500 end tab folders with spring clip fasteners were supplied and an indexing team pre-labelled the new files. The final stage in the process involved decanting and storing files whilst the new system was installed . The files were then refilled into new pre-labelled files and re- stocked into the new system in the order specified by the client. File retrieval time has been improved by around 40%. A1 hanging binders to house plans improved filing capacity by over 50%.

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Filing Efficiency Improved by 40% with Moduflex System

  • 1. Background This housing association needed more filing space and greater filing efficiency for Housing Files stored in tambour units with a capacity of 87 linear metres. The Challenge To implement a system that maximised filing capacity, eradicated errors and prevented misfiling. To provide effective filing space for housing plans and drawings and to facilitate the transfer from the old to the new filing system. Our Solution Moduflex worked closely with the client to provide a seamless service to meet both storage and filing efficiency requirements. Mobile shelving offered an additional 39.6 linear metres of filing capacity, the equivalent of 7 tambour units. 3,500 end tab folders with spring clip fasteners were supplied and an indexing team pre-labelled the new files. The final stage in the process involved decanting and storing files whilst the new system was installed . The files were then refilled into new pre-labelled files and re- stocked into the new system in the order specified by the client. File retrieval time has been improved by around 40%. A1 hanging binders to house plans improved filing capacity by over 50%.