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Muti ur Rahman Khan Lodhi

The document discusses a project proposal for establishing an online integrated blood bank database and information system in Quetta, Pakistan. The key points are: 1. The project aims to connect multiple blood banks through an online database and website to better coordinate blood supply and demand. 2. The deliverables will be an integrated database system and website allowing customers to find blood groups and donors to schedule donations. 3. The project will be implemented over 175 days and includes establishing the database, developing the website, setting up the physical infrastructure, and conducting promotions.

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Final presentation pm
PROJECT MANAGEMENT ONLINE INTEGRATION OF BLOOD BANKS
P R E S E N T E D TO Honorable Sir Mehboob ul Haq Faculty member of Management Sciences, Iqra University, Quetta Campus P R E S E N T E R S Muti ur Rehman Khan Lodhi – 4463 Arshad Hussain Mengal - 4467 Salman Shakir - 4657 Ibrar Khan – 4385 Students of Master In Business Administration, Iqra University, Quetta Campus 12th of January, 2011
Acknowledgement • We would like to show great esteem and deference to Honorable Sir Mehboob ul Haq, to make it possible for us to have spectacles to see and understand the matter with different ideas and outcomes. He gave us a new way of brainstorming on the various matters as project manager.
RISKS AND CONTINGENCY PLAN ESTIMATIONS PROCESS BREAKDOWN STRUCTURE WORK BREAKDOWN STRCUTURE SCOPE OF THE PROJECT CONTENTS
PRIORITY MATRIX • PERFORMANCE • Very Important as helps in future growth and continuation • TIME AND COST • Negotiable • Limited variation can be acceptable
SCOPE OF THE PROJECT • OBJECTIVES – To establish an online integrated blood banks database and information system which will be designed to facilitate the requirements of customers in Quetta city with the collaboration of various blood banks. – As well as developing an online platform for the donors to make their donations to be utilized efficiently.
SCOPE OF THE PROJECT • DELIVERABLES – A database system with an online platform which will integrate all the blood banks at a single place to acknowledge the need of blood in timely manner. – A website which will help to develop coordination between Blood Banks, Customers, and Donors. – It will help the customers to reach to their specified blood groups without roaming all over the city as well as to trace out the nearest place.
SCOPE OF THE PROJECT • DELIVERABLES (Continued) – It will help to the blood banks to maintain their stock on the basis of better forecasting method in term of requirement. – The project will also play its role in the society to aware the public about the healthy blood.
SCOPE OF THE PROJECT • MILESTONES – Technical Requirements – Convincing all the blood banks to integrate on our system. – Locating the center point for our setup. – Implementation of database and integration with all available blood banks. – Designing and launching of website. – Promotions will be covered up to fifteen hospitals.
SCOPE OF THE PROJECT • TECHNICAL REQUIREMENTS – Well equipped setup with high configuration server. – Well skilled two personnel having sound knowledge about database and website maintenance. – Fully Converged local area network within the setup so the upgrading the website with database can be easy. – Affiliation with laboratories and hospitals for attestation of donor’s blood.
SCOPE OF THE PROJECT • TECHNICAL REQUIREMENTS (Continued) – Security implementation on website and database system. – Remote access to database and web portal for administrators. – Backup of information available on database system as well as a tool for restoration, if required. – UPS for smooth running of database system.
SCOPE OF THE PROJECT • LIMITATIONS AND EXCLUSIONS – Initially working geographically within the premises of Quetta City and nearby areas. – Blood donors must be in between of eighteen years to fifty years of age. – We can facilitate our customer only in case that we have the required blood in our database system, else wise, the customer would not be entertained.
SCOPE OF THE PROJECT • CUSTOMER REVIEWS / FEED BACK – Website – contacts details – phone calls – Post box number
WORK/ PROCESS BREAKDOWN STRUCTURE
WORKBREAKDOWN STRUCTURE 1 ONLINE BLOOD BANK 1.1 BLOOD BANK 1.1.1 Analysis 1.1.2 Negotiation 1.1.3 Agreement 2.1 DATABASE 2.1.1 Analysis 2.1.2 Design 2.1.3 Coding 2.1.4 Testing 2.1.5 Implementation 3.1 WEBSITE 3.1.1 Design Approval 3.1.2 Development 3.1.3 Integration with database 3.1.4 Launch 4.1 SETUP 4.1.1 Location 4.1.2 Computers & Accessories 4.1.3 Furniture 4.1.4 Network Implementation 4.1.5 Internet Access 5.1 PROMOTION 5.1.1 Media 5.1.1.1 Electronic Media 5.1.1.2 Print Media LEVELS 1 2 3 4 5 6
1.1 BLOOD BANKS ANALYSIS NEGOTIATION AGREEMENT
2.1 DATABASE DEVELOPMENT ANALYSIS DESIGN CODING TESTING IMPLEMENTATION
3.1 WEBSITE Company Logo INTEGRATION WITH DATABASE DEVELOPMENT DESIGN APPROVAL LAUNCH
Design Sample * Secondary Information
4.1 SETUP SETUP INTERNET CONNECTION LOCATION NETWORK IMPLEMENTATION FURNITURE COMPUTERS AND ACCESSORIES
5.1 PROMOTION • MEDIA • ELECTRONIC MEDIA • Facebook - Twitter • PRINT MEDIA
Tasks Arshad Ibrar Mati Salman Out sourced 1. BLOOD BANK ANALYSIS A R NEGOTIATION R A AGREEMENT R A 2. DATA BASE ANALYSIS A R DESIGN A R CODING A R TESTING R A IMPLEMENTATION S S R 3. WEBSITE DESIGN APPROVAL R A DEVELOPMENT A R INTEGRATION WITH DATABASE A R LAUNCH R R S S R 4. SETUP LOCATION A R COMPUTER & ACCESSORIES A R FURNITURE R A A INTERNET CONNECTION R A NETWORKING IMPLEMENTATION R A 5.PROMOTION PRINT MEDIA A R ELECTRONIC MEDIA A R RESPONSIBILITYMATRIX
COSTESTIMATION 1 ONLINE BLOOD BANK (Rs: 320,000) 1.1 BLOOD BANK (Rs: 15,000) 1.1.1 Analysis 1.1.2 Negotiation 1.1.4 Agreement 2.1 DATABASE (Rs: 36,000) 2.1.1 Analysis 2.1.2 Design 2.1.3 Coding (Rs: 16,000) 2.1.4 Testing 2.1.5 Implementation (20,000) 3.1 WEBSITE (Rs: 40,000) 3.1.1 Design Approval 3.1.2 Development (Rs: 15,000) 3.1.3 Integration with database 3.1.4 Launch (Rs: 20,000) 4.1 SETUP (Rs: 179,000) 4.1.1 Location (Rs: 115,000) 4.1.2 Computers & Accessories (Rs: 40,000) 4.1.3 Furniture (Rs: 12,000) 4.1.4 Network Implementation (Rs: 10,000) 4.1.5 Internet Access (Rs: 2000) 5.1 PROMOTION (Rs: 50,000) 5.1.1 Media (Rs: 50,000) 5.1.1.1 Electronic Media (Rs: 30,000) 5.1.1.2 Print Media (20,000)
TIMEESTIMATION 1 ONLINE BLOOD BANK (175 Days) 1.1 BLOOD BANK (42 Days) 1.1.1 Analysis (7 Days) 1.1.2 Negotiation (15 Days) 1.1.4 Agreement (20 Days) 2.1 DATABASE (38 Days) 2.1.1 Analysis (3 Days) 2.1.2 Design (7 Days) 2.1.3 Coding (25 Days) 2.1.4 Testing (2 Days) 2.1.5 Implementation (1 Day) 3.1 WEBSITE (44 Days) 3.1.1 Design Approval (3 Days) 3.1.2 Development (30 Days) 3.1.3 Integration with database (10 Days) 3.1.4 Launch (1 Day) 4.1 SETUP (37 Days) 4.1.1 Location (10 Days) 4.1.2 Computers & Accessories (7 Days) 4.1.3 Furniture (2 Days) 4.1.4 Network Implementation (4 Days) 4.1.5 Internet Access (14 Days) 5.1 PROMOTION (14 Days) 5.1.1 Media (14 Days) 5.1.1.1 Electronic Media (7 Days) 5.1.1.2 Print Media (7 Days)
RISKS RELATED TO PROJECT • PROJECT • Future Financial Obligations • Time Frame not be met? • BLOOD BANKS • Will they associate with system? • If they do no have Electronic Record System? • Technical Expertise? • Influence to be a part of project, How? • If not accepting to Agreement Signing?
• DATABASE – Design not fulfilling the needs – Backup of data in case of crash – Upgrade of database in percept of coding without losing data – Responsibility on data leaking – Cost Reduction – Energy short fall and impact on stake holders RISKS RELATED TO PROJECT
• WEBSITE – Design – Integration – Cost of web/Expensive procedure – Completion in time – Web launching ceremony RISKS RELATED TO PROJECT
• SETUP / CENTER POINT – Location Availability – Rent more than expected – Chances of theft and stealing – Database Malfunctioning – Furniture Cost – Network Implements – Internet Facility RISKS RELATED TO PROJECT
• PROMOTION – Minimization of Cost, how? – Electronic Media, how to afford that? – Inability to pass message to target customers – How to brought someone onboard for promotional activities? RISKS RELATED TO PROJECT
• PROJECT – Project Sponsor Meetings – Blood Bank Suppliers Confidence and trust building • BLOOD BANK – New Business opportunity. Only manage the data of donors. – Training by one of our employees – Good for welfare purpose and business. Facts and figures of Quetta blood market. – ULEMA statements on rewards by nature’s perspective – Single table arrangements for all blood banks CONTINGENCY PLAN
• DATABASE – Analysis phase personnel hired – ISA Server as third party backup is expensive – Agreement with developers and ability of layout to enhance future capabilities. – Administrators would have to follow our terms and conditions – Dividing various responsibilities within team members as per through our expertise. – UPS or generator in extreme cases CONTINGENCY PLAN
• WEBSITE – Continuous upgradation and stakeholder feedback – DOTnet Framework – Expertise by us on known processes – The time of launching ceremony with buffer CONTINGENCY PLAN
• SETUP – Near Imdad Chowk or Civil Hospital Quetta – Turn towards Zarghoon Road – Watchmen – Resolution of server – China furniture from Lahore Market – Dialup or Vfone CONTINGENCY PLAN
• PROMOTION – Publishing an article – Attracting journalists – Non profit organization charity – Cable TV ads – High traffic websites – Online forums – Badges CONTINGENCY PLAN
• COST – Total = Rs.350,000/- – WBS = Rs.320,000/- – Contingency Reserves = Rs.15000/- • TIME – 1 year – But try to launch a project within 6 months • Evaluation and Assessment of Performance – Time Buffer of 1 month CONTINGENCY RESERVES
FUTURE PLANS • Expending Geographically – Out from Quetta (To major parts of Balochistan) • Time frame expansion – Plans depend on feedbacks from customers and stakeholders. • Sponsor required – For future operations
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  • 3. P R E S E N T E D TO Honorable Sir Mehboob ul Haq Faculty member of Management Sciences, Iqra University, Quetta Campus P R E S E N T E R S Muti ur Rehman Khan Lodhi – 4463 Arshad Hussain Mengal - 4467 Salman Shakir - 4657 Ibrar Khan – 4385 Students of Master In Business Administration, Iqra University, Quetta Campus 12th of January, 2011
  • 4. Acknowledgement • We would like to show great esteem and deference to Honorable Sir Mehboob ul Haq, to make it possible for us to have spectacles to see and understand the matter with different ideas and outcomes. He gave us a new way of brainstorming on the various matters as project manager.
  • 5. RISKS AND CONTINGENCY PLAN ESTIMATIONS PROCESS BREAKDOWN STRUCTURE WORK BREAKDOWN STRCUTURE SCOPE OF THE PROJECT CONTENTS
  • 6. PRIORITY MATRIX • PERFORMANCE • Very Important as helps in future growth and continuation • TIME AND COST • Negotiable • Limited variation can be acceptable
  • 7. SCOPE OF THE PROJECT • OBJECTIVES – To establish an online integrated blood banks database and information system which will be designed to facilitate the requirements of customers in Quetta city with the collaboration of various blood banks. – As well as developing an online platform for the donors to make their donations to be utilized efficiently.
  • 8. SCOPE OF THE PROJECT • DELIVERABLES – A database system with an online platform which will integrate all the blood banks at a single place to acknowledge the need of blood in timely manner. – A website which will help to develop coordination between Blood Banks, Customers, and Donors. – It will help the customers to reach to their specified blood groups without roaming all over the city as well as to trace out the nearest place.
  • 9. SCOPE OF THE PROJECT • DELIVERABLES (Continued) – It will help to the blood banks to maintain their stock on the basis of better forecasting method in term of requirement. – The project will also play its role in the society to aware the public about the healthy blood.
  • 10. SCOPE OF THE PROJECT • MILESTONES – Technical Requirements – Convincing all the blood banks to integrate on our system. – Locating the center point for our setup. – Implementation of database and integration with all available blood banks. – Designing and launching of website. – Promotions will be covered up to fifteen hospitals.
  • 11. SCOPE OF THE PROJECT • TECHNICAL REQUIREMENTS – Well equipped setup with high configuration server. – Well skilled two personnel having sound knowledge about database and website maintenance. – Fully Converged local area network within the setup so the upgrading the website with database can be easy. – Affiliation with laboratories and hospitals for attestation of donor’s blood.
  • 12. SCOPE OF THE PROJECT • TECHNICAL REQUIREMENTS (Continued) – Security implementation on website and database system. – Remote access to database and web portal for administrators. – Backup of information available on database system as well as a tool for restoration, if required. – UPS for smooth running of database system.
  • 13. SCOPE OF THE PROJECT • LIMITATIONS AND EXCLUSIONS – Initially working geographically within the premises of Quetta City and nearby areas. – Blood donors must be in between of eighteen years to fifty years of age. – We can facilitate our customer only in case that we have the required blood in our database system, else wise, the customer would not be entertained.
  • 14. SCOPE OF THE PROJECT • CUSTOMER REVIEWS / FEED BACK – Website – contacts details – phone calls – Post box number
  • 16. WORKBREAKDOWN STRUCTURE 1 ONLINE BLOOD BANK 1.1 BLOOD BANK 1.1.1 Analysis 1.1.2 Negotiation 1.1.3 Agreement 2.1 DATABASE 2.1.1 Analysis 2.1.2 Design 2.1.3 Coding 2.1.4 Testing 2.1.5 Implementation 3.1 WEBSITE 3.1.1 Design Approval 3.1.2 Development 3.1.3 Integration with database 3.1.4 Launch 4.1 SETUP 4.1.1 Location 4.1.2 Computers & Accessories 4.1.3 Furniture 4.1.4 Network Implementation 4.1.5 Internet Access 5.1 PROMOTION 5.1.1 Media 5.1.1.1 Electronic Media 5.1.1.2 Print Media LEVELS 1 2 3 4 5 6
  • 17. 1.1 BLOOD BANKS ANALYSIS NEGOTIATION AGREEMENT
  • 19. 3.1 WEBSITE Company Logo INTEGRATION WITH DATABASE DEVELOPMENT DESIGN APPROVAL LAUNCH
  • 22. 5.1 PROMOTION • MEDIA • ELECTRONIC MEDIA • Facebook - Twitter • PRINT MEDIA
  • 23. Tasks Arshad Ibrar Mati Salman Out sourced 1. BLOOD BANK ANALYSIS A R NEGOTIATION R A AGREEMENT R A 2. DATA BASE ANALYSIS A R DESIGN A R CODING A R TESTING R A IMPLEMENTATION S S R 3. WEBSITE DESIGN APPROVAL R A DEVELOPMENT A R INTEGRATION WITH DATABASE A R LAUNCH R R S S R 4. SETUP LOCATION A R COMPUTER & ACCESSORIES A R FURNITURE R A A INTERNET CONNECTION R A NETWORKING IMPLEMENTATION R A 5.PROMOTION PRINT MEDIA A R ELECTRONIC MEDIA A R RESPONSIBILITYMATRIX
  • 24. COSTESTIMATION 1 ONLINE BLOOD BANK (Rs: 320,000) 1.1 BLOOD BANK (Rs: 15,000) 1.1.1 Analysis 1.1.2 Negotiation 1.1.4 Agreement 2.1 DATABASE (Rs: 36,000) 2.1.1 Analysis 2.1.2 Design 2.1.3 Coding (Rs: 16,000) 2.1.4 Testing 2.1.5 Implementation (20,000) 3.1 WEBSITE (Rs: 40,000) 3.1.1 Design Approval 3.1.2 Development (Rs: 15,000) 3.1.3 Integration with database 3.1.4 Launch (Rs: 20,000) 4.1 SETUP (Rs: 179,000) 4.1.1 Location (Rs: 115,000) 4.1.2 Computers & Accessories (Rs: 40,000) 4.1.3 Furniture (Rs: 12,000) 4.1.4 Network Implementation (Rs: 10,000) 4.1.5 Internet Access (Rs: 2000) 5.1 PROMOTION (Rs: 50,000) 5.1.1 Media (Rs: 50,000) 5.1.1.1 Electronic Media (Rs: 30,000) 5.1.1.2 Print Media (20,000)
  • 25. TIMEESTIMATION 1 ONLINE BLOOD BANK (175 Days) 1.1 BLOOD BANK (42 Days) 1.1.1 Analysis (7 Days) 1.1.2 Negotiation (15 Days) 1.1.4 Agreement (20 Days) 2.1 DATABASE (38 Days) 2.1.1 Analysis (3 Days) 2.1.2 Design (7 Days) 2.1.3 Coding (25 Days) 2.1.4 Testing (2 Days) 2.1.5 Implementation (1 Day) 3.1 WEBSITE (44 Days) 3.1.1 Design Approval (3 Days) 3.1.2 Development (30 Days) 3.1.3 Integration with database (10 Days) 3.1.4 Launch (1 Day) 4.1 SETUP (37 Days) 4.1.1 Location (10 Days) 4.1.2 Computers & Accessories (7 Days) 4.1.3 Furniture (2 Days) 4.1.4 Network Implementation (4 Days) 4.1.5 Internet Access (14 Days) 5.1 PROMOTION (14 Days) 5.1.1 Media (14 Days) 5.1.1.1 Electronic Media (7 Days) 5.1.1.2 Print Media (7 Days)
  • 26. RISKS RELATED TO PROJECT • PROJECT • Future Financial Obligations • Time Frame not be met? • BLOOD BANKS • Will they associate with system? • If they do no have Electronic Record System? • Technical Expertise? • Influence to be a part of project, How? • If not accepting to Agreement Signing?
  • 27. • DATABASE – Design not fulfilling the needs – Backup of data in case of crash – Upgrade of database in percept of coding without losing data – Responsibility on data leaking – Cost Reduction – Energy short fall and impact on stake holders RISKS RELATED TO PROJECT
  • 28. • WEBSITE – Design – Integration – Cost of web/Expensive procedure – Completion in time – Web launching ceremony RISKS RELATED TO PROJECT
  • 29. • SETUP / CENTER POINT – Location Availability – Rent more than expected – Chances of theft and stealing – Database Malfunctioning – Furniture Cost – Network Implements – Internet Facility RISKS RELATED TO PROJECT
  • 30. • PROMOTION – Minimization of Cost, how? – Electronic Media, how to afford that? – Inability to pass message to target customers – How to brought someone onboard for promotional activities? RISKS RELATED TO PROJECT
  • 31. • PROJECT – Project Sponsor Meetings – Blood Bank Suppliers Confidence and trust building • BLOOD BANK – New Business opportunity. Only manage the data of donors. – Training by one of our employees – Good for welfare purpose and business. Facts and figures of Quetta blood market. – ULEMA statements on rewards by nature’s perspective – Single table arrangements for all blood banks CONTINGENCY PLAN
  • 32. • DATABASE – Analysis phase personnel hired – ISA Server as third party backup is expensive – Agreement with developers and ability of layout to enhance future capabilities. – Administrators would have to follow our terms and conditions – Dividing various responsibilities within team members as per through our expertise. – UPS or generator in extreme cases CONTINGENCY PLAN
  • 33. • WEBSITE – Continuous upgradation and stakeholder feedback – DOTnet Framework – Expertise by us on known processes – The time of launching ceremony with buffer CONTINGENCY PLAN
  • 34. • SETUP – Near Imdad Chowk or Civil Hospital Quetta – Turn towards Zarghoon Road – Watchmen – Resolution of server – China furniture from Lahore Market – Dialup or Vfone CONTINGENCY PLAN
  • 35. • PROMOTION – Publishing an article – Attracting journalists – Non profit organization charity – Cable TV ads – High traffic websites – Online forums – Badges CONTINGENCY PLAN
  • 36. • COST – Total = Rs.350,000/- – WBS = Rs.320,000/- – Contingency Reserves = Rs.15000/- • TIME – 1 year – But try to launch a project within 6 months • Evaluation and Assessment of Performance – Time Buffer of 1 month CONTINGENCY RESERVES
  • 37. FUTURE PLANS • Expending Geographically – Out from Quetta (To major parts of Balochistan) • Time frame expansion – Plans depend on feedbacks from customers and stakeholders. • Sponsor required – For future operations

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