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Finding things MIUG 2011

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Meghan Finch
Meghan Finch

The document discusses Wayne State University's efforts to make finding aids for archival collections searchable by encoding them in EAD (Encoded Archival Description) format. It outlines the process taken, including selecting the Archivist's Toolkit to create EAD files, removing namespaces so they could be imported into their library system, and using their Metadata Manager to display the records. It notes some issues with the current implementation and questions about further developing the system.

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Finding Things: Beyond Call Numbers Meghan Finch, Metadata Librarian Paul Gallagher, Developer Librarian Wayne State University MIUG 2011 September 28, 2011
EAD in the Catalog Meghan Finch Wayne State University Michigan Innovative Users Group 9/28/2011 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925 Meghan Finch Wayne State University Michigan Innovative Users Group 09/28/2011
Introduction Meghan Finch Metadata and Digital Media Librarian Wayne State University [email_address] Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
Outline Discuss our EAD needs Show what tools were selected to meet those needs Show the results of those efforts Discuss the work accomplished, the changes made, the code created List some issues that came up during the process And finally ask some questions for consideration in the future Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
Considerations Describing for what community with what standards How to make the finding aids searchable What was important to include in our EAD Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
Testing Florence Nightingale Collection Mix of monographs, graphic materials, sound recordings, letter correspondence Existing digital objects associated with the collection in our digital collections Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
Option 1
Option 2
Option 3
Tools http://archiviststoolkit.org Collaboration by UCSD Libraries, the NYU Libraries, and the Five College Libraries Open source, free to use Creates standards compliant EAD Oxygen + saxon xsl processors XSL to prep EAD XSL in Millennium Archivist’s Toolkit XSL Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925 III Metadata Manager EAD and Dublin Core support
Steps Create EAD in AT
Steps 2. Remove namespaces
Steps 3. Metadata Manager
Issues Doesn’t display in Encore or mobile Doesn’t allow ead2002 schema rules, such as the use of the xlink namespace Duplicate uneditable MARC fields produced when editing EAD in Millennium Does it scale up?
Future Try to answer the question: where is the best place for finding aids Investigate making subject headings in EAD actively link with subjects indexed Test out collapsible display to make EAD more compact Push for support in Encore and mobile

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Finding things MIUG 2011

  • 1. Finding Things: Beyond Call Numbers Meghan Finch, Metadata Librarian Paul Gallagher, Developer Librarian Wayne State University MIUG 2011 September 28, 2011
  • 2. EAD in the Catalog Meghan Finch Wayne State University Michigan Innovative Users Group 9/28/2011 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925 Meghan Finch Wayne State University Michigan Innovative Users Group 09/28/2011
  • 3. Introduction Meghan Finch Metadata and Digital Media Librarian Wayne State University [email_address] Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
  • 4. Outline Discuss our EAD needs Show what tools were selected to meet those needs Show the results of those efforts Discuss the work accomplished, the changes made, the code created List some issues that came up during the process And finally ask some questions for consideration in the future Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
  • 5. Considerations Describing for what community with what standards How to make the finding aids searchable What was important to include in our EAD Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
  • 6. Testing Florence Nightingale Collection Mix of monographs, graphic materials, sound recordings, letter correspondence Existing digital objects associated with the collection in our digital collections Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925
  • 10. Tools http://archiviststoolkit.org Collaboration by UCSD Libraries, the NYU Libraries, and the Five College Libraries Open source, free to use Creates standards compliant EAD Oxygen + saxon xsl processors XSL to prep EAD XSL in Millennium Archivist’s Toolkit XSL Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 025.4 R162 Z 696 S2925 Z 693 .R33 2008 025.4 R162 Z 693 .S384 1991 Z 696 S2925 III Metadata Manager EAD and Dublin Core support
  • 12. Steps 2. Remove namespaces
  • 13. Steps 3. Metadata Manager
  • 14. Issues Doesn’t display in Encore or mobile Doesn’t allow ead2002 schema rules, such as the use of the xlink namespace Duplicate uneditable MARC fields produced when editing EAD in Millennium Does it scale up?
  • 15. Future Try to answer the question: where is the best place for finding aids Investigate making subject headings in EAD actively link with subjects indexed Test out collapsible display to make EAD more compact Push for support in Encore and mobile