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How To Use PowerPoint
A Brief Introduction to Commonly Used Features
By Ryan McKenzie
Introduction
PowerPoint is a very commonly used,
fairly powerful presentation software from
Microsoft. In your academic career (undergrad,
graduate, or professional) there is a good
chance that you have been or will be exposed
to this tool. Furthermore, most of you will need
to use it. This slide show is intended not only to
be presented as a user guide to PowerPoint,
but to be distributed as a way to practice what
you learn as you learn it.
What Will be Demonstrated
 Adding 際際滷s to a Presentation
 Using a Uniform Appearance/Motif
 How to Vary 際際滷 Layout and Text (font, size, color)
 Using Graphics from ClipArt or a File
 Using Animated Text (Timed and Manual)
 Applying 際際滷 Transitions
 Adding Sound (From a File or the Gallery)
 Using AutoShapes
 Adding Videos and Animation
 Placing Action Buttons for Nonlinear 際際滷 Selection
 Linking to Web Content or Email Addresses
Adding/Formatting 際際滷s
 Right-Click the Timeline to the left  and go
to New 際際滷
 OR go to Insert and select New 際際滷
 Open the Layout tab to the right  to
change the format of a slide
Appearance/Motif
 You can Apply a Motif by Opening the
Design tab on the right 
 Then Click on the Desired Motif to apply it to all
slides
 Click on the small drop down if you wish to apply
the motif to only the current slide
Variation in Layout and Text
 To Select a New 際際滷
Layout, Open the
Layout Tab to the
right 
 You can Use the Font
Color drop down menu
to change the text color
 Use the Drop Down
Font and Size
menus above to vary
the text
Clip Art Graphics
 To Insert ClipArt, go to Insert and put your
mouse on Picture
 Another Menu will Open, select ClipArt
 Once you Select your Image, You must
Position and Resize it with the Mouse
File Graphics
 To Insert a File Image, go to Insert and put
your mouse on Picture
 Another Menu will Open, select From File
 Once you Select your Image, You must
Position and Resize it with the Mouse
Animated Text (Manual)
 1) Set Up your 際際滷 the Way You Want
 2) Go to 際際滷 Show
 and select Custom Animation
 3) Highlight The Section You Wish To Animate
 4) Click Add Effect At the Upper Right 
 5) Select and Preview Your Effect
 6) Highlight Your Effect and Make Sure the Start
drop down is set to On Click
 7) To Preview Your 際際滷 Click Play at the Lower
Right
Animated Text (Timed)
 Use the Same Basic Steps as Before
 Select the Desired Animation from the Right
 Press the Drop Down and Select Timing
 Make Sure the Start Box is set to After
Previous
 Set a Delay Time and Youre Done
際際滷 Transitions
 While Working with the 際際滷 you Wish to
Transition into, go to 際際滷 Show and select
際際滷 Transitions
 A List of Available Transitions will Appear on
the Right 
 Once you Select your Transition, you can
Change the Speed or Even Add Sound!
Using Canned Sounds
 To Add a Sound Clip to Your 際際滷, go to
Insert and Extend the Menu if Necessary
 Place your Mouse over Movies and Sounds
 Select Sound From Clip Organizer to use
the canned sounds provided by Office
 Select Your Sound to the Right  and then
Choose Whether to Play it Automatically or
on Click
Using Sound Files
 To Use a Sound File of Your Own, Follow the
Same Process Except this time Select
Sound From File
 Choose the File from the File Browser
 Notice a Small Speaker Icon is Inserted with
any Sound, This WILL BE VISIBLE during
the 際際滷 Show so Position it Accordingly
Jump Back To Action Buttons
AutoShapes
 AutoShapes are Convenient for Making Quick Illustrations or
Diagrams such as Flow Charts
 Go to Insert and place your Mouse Over Picture
 Select AutoShapes and a Small Floating Menu Will Appear in
the Editing Area
 Click on a Category of AutoShapes to see what Shapes are
Available
 Click the Desired Shape from the Drop-Down and Draw it on
Your Screen
 After Drawing an AutoShape, you and Position and Resize it as
you Please
 Double-Click on an AutoShape to Change its Color and Other
Options
Advanced AutoShapes
Phase One Phase Two
Research
&
Development
 By selecting several AutoShapes and right-
clicking, you can group them together.
 Any of the Custom Animations we Used for
Text Sections can be Applied to Groups or
Single AutoShapes
Embedding Video
 To Play a Video in Your 際際滷 Show,
go to Insert and Place your Mouse
Over Movies and Sounds then
Select Movie From File
 Any Movie that is Supported Will
Automatically be Shown When you
Browse for the File
 Once the Video is Inserted, Select if
You Want it to Play Automatically
 Then, you can Position and Size the
Video how You Wish
Action Buttons
 You can Add Action Buttons to Move Around non-
linearly in Your Presentation
 Go to 際際滷 Show and Select Action Buttons
 Select Your Desired Button Type then Draw Your
Button and a Window Will Appear
 Set Up your Properties, then you can Double Click
the Button to Change Color
 You Can Also Resize and Position the Button After it
is Created
Go See HAL Again
Linking to Web Content
 You Can Link to Web Content and Open it During
Your 際際滷 Show
 The Computer You Used During the 際際滷 Show
MUST Have Internet Access
 Highlight a Section of Text and Right-Click it
 Select Hyperlink (Any Spelling or Grammar Errors
must be corrected or ignored to select hyperlink)
 Fill In the Address for Your Target Content
 Click HERE to Visit www.campcaleb.com
Adding Email Links
 A Good Idea is to Add Your Email Address or other
Contact Information to Your 際際滷 Show
 You Add an Email Address the Same Way you Link
to Web Content, EXCEPT in the Address Field You
Need to Type:
 mailto:youremail@yourdomain.com
 For More Help or Information Contact Me:
 Ryan N. McKenzie
 (859) 257-8745
 rnmcke0@uky.edu

More Related Content

from siren

  • 1. How To Use PowerPoint A Brief Introduction to Commonly Used Features By Ryan McKenzie
  • 2. Introduction PowerPoint is a very commonly used, fairly powerful presentation software from Microsoft. In your academic career (undergrad, graduate, or professional) there is a good chance that you have been or will be exposed to this tool. Furthermore, most of you will need to use it. This slide show is intended not only to be presented as a user guide to PowerPoint, but to be distributed as a way to practice what you learn as you learn it.
  • 3. What Will be Demonstrated Adding 際際滷s to a Presentation Using a Uniform Appearance/Motif How to Vary 際際滷 Layout and Text (font, size, color) Using Graphics from ClipArt or a File Using Animated Text (Timed and Manual) Applying 際際滷 Transitions Adding Sound (From a File or the Gallery) Using AutoShapes Adding Videos and Animation Placing Action Buttons for Nonlinear 際際滷 Selection Linking to Web Content or Email Addresses
  • 4. Adding/Formatting 際際滷s Right-Click the Timeline to the left and go to New 際際滷 OR go to Insert and select New 際際滷 Open the Layout tab to the right to change the format of a slide
  • 5. Appearance/Motif You can Apply a Motif by Opening the Design tab on the right Then Click on the Desired Motif to apply it to all slides Click on the small drop down if you wish to apply the motif to only the current slide
  • 6. Variation in Layout and Text To Select a New 際際滷 Layout, Open the Layout Tab to the right You can Use the Font Color drop down menu to change the text color Use the Drop Down Font and Size menus above to vary the text
  • 7. Clip Art Graphics To Insert ClipArt, go to Insert and put your mouse on Picture Another Menu will Open, select ClipArt Once you Select your Image, You must Position and Resize it with the Mouse
  • 8. File Graphics To Insert a File Image, go to Insert and put your mouse on Picture Another Menu will Open, select From File Once you Select your Image, You must Position and Resize it with the Mouse
  • 9. Animated Text (Manual) 1) Set Up your 際際滷 the Way You Want 2) Go to 際際滷 Show and select Custom Animation 3) Highlight The Section You Wish To Animate 4) Click Add Effect At the Upper Right 5) Select and Preview Your Effect 6) Highlight Your Effect and Make Sure the Start drop down is set to On Click 7) To Preview Your 際際滷 Click Play at the Lower Right
  • 10. Animated Text (Timed) Use the Same Basic Steps as Before Select the Desired Animation from the Right Press the Drop Down and Select Timing Make Sure the Start Box is set to After Previous Set a Delay Time and Youre Done
  • 11. 際際滷 Transitions While Working with the 際際滷 you Wish to Transition into, go to 際際滷 Show and select 際際滷 Transitions A List of Available Transitions will Appear on the Right Once you Select your Transition, you can Change the Speed or Even Add Sound!
  • 12. Using Canned Sounds To Add a Sound Clip to Your 際際滷, go to Insert and Extend the Menu if Necessary Place your Mouse over Movies and Sounds Select Sound From Clip Organizer to use the canned sounds provided by Office Select Your Sound to the Right and then Choose Whether to Play it Automatically or on Click
  • 13. Using Sound Files To Use a Sound File of Your Own, Follow the Same Process Except this time Select Sound From File Choose the File from the File Browser Notice a Small Speaker Icon is Inserted with any Sound, This WILL BE VISIBLE during the 際際滷 Show so Position it Accordingly Jump Back To Action Buttons
  • 14. AutoShapes AutoShapes are Convenient for Making Quick Illustrations or Diagrams such as Flow Charts Go to Insert and place your Mouse Over Picture Select AutoShapes and a Small Floating Menu Will Appear in the Editing Area Click on a Category of AutoShapes to see what Shapes are Available Click the Desired Shape from the Drop-Down and Draw it on Your Screen After Drawing an AutoShape, you and Position and Resize it as you Please Double-Click on an AutoShape to Change its Color and Other Options
  • 15. Advanced AutoShapes Phase One Phase Two Research & Development By selecting several AutoShapes and right- clicking, you can group them together. Any of the Custom Animations we Used for Text Sections can be Applied to Groups or Single AutoShapes
  • 16. Embedding Video To Play a Video in Your 際際滷 Show, go to Insert and Place your Mouse Over Movies and Sounds then Select Movie From File Any Movie that is Supported Will Automatically be Shown When you Browse for the File Once the Video is Inserted, Select if You Want it to Play Automatically Then, you can Position and Size the Video how You Wish
  • 17. Action Buttons You can Add Action Buttons to Move Around non- linearly in Your Presentation Go to 際際滷 Show and Select Action Buttons Select Your Desired Button Type then Draw Your Button and a Window Will Appear Set Up your Properties, then you can Double Click the Button to Change Color You Can Also Resize and Position the Button After it is Created Go See HAL Again
  • 18. Linking to Web Content You Can Link to Web Content and Open it During Your 際際滷 Show The Computer You Used During the 際際滷 Show MUST Have Internet Access Highlight a Section of Text and Right-Click it Select Hyperlink (Any Spelling or Grammar Errors must be corrected or ignored to select hyperlink) Fill In the Address for Your Target Content Click HERE to Visit www.campcaleb.com
  • 19. Adding Email Links A Good Idea is to Add Your Email Address or other Contact Information to Your 際際滷 Show You Add an Email Address the Same Way you Link to Web Content, EXCEPT in the Address Field You Need to Type: mailto:youremail@yourdomain.com For More Help or Information Contact Me: Ryan N. McKenzie (859) 257-8745 rnmcke0@uky.edu