This document discusses using visual aids when presenting. It notes that visual aids can increase understanding, save time, enhance retention, promote attentiveness, and help control nervousness. Different types of visual aids are described, including overhead transparencies, slides, flip charts, handouts, whiteboards, objects/models, videos, and demonstrations. The document provides tips for making visual aids visible, simple, colorful, and justified by the content. It emphasizes preparing and practicing with visual aids, as well as knowing how to use and deliver them effectively. Specific PowerPoint tips are also included, such as font size and avoiding excessive text or animation.
2. Get Comfortable with Visual Aids
WHAT ARE WE TALKING ABOUT TODAY .....
Why ?
What are visual aids ?
What makes a good one ?
Delivery
..... Those powerpoints
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3. Get Comfortable with Visual Aids
WHY USE VISUAL AIDS ?
Increase understanding
Save time
Enhance retention
Promote attentiveness
Control nervousness
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4. Get Comfortable with Visual Aids
VERBAL AND VISUAL RECALL
90%
80%
70%
60%
50% Verbal Only
40%
Visual Only
30%
Verbal and Visual
20%
10%
0%
After 3 After 3
hrs. days 4
5. TYPES VISUAL AIDS
Get Comfortable with Visual Aids
Types Challenges ?
Overhead Interactive Dying technology
Transparencies
際際滷s Entertainment Preplanning
Technology set up
Flip Charts (and Interactive Environment suitable
Posters) Readability ?
Handouts Take-a-way When? Distracting?
Whiteboards Interactive Back to the audience?
Readability ?
Objects and Models Show & tell Environment suitable
Videos Entertainment Technology set up
Demos Show & tell Your live !
Environment suitable 5
6. ITS ALL ABOUT THE FEEDBACK
Cybernetics its definition, development and application
detection of error
compares heading
with goal of reaching
port
correction of error
feedback adjusts rudder to
correct heading
ships heading
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8. Get Comfortable with Visual Aids
WHAT MAKES A GOOD VISUAL AID ?
Visible
Simple
Colorful, but don't let them upstage you
Justified by the content
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9. Get Comfortable with Visual Aids
DELIVERY
Preparation - practice !
Dont let them distract you
Know how to use them
Have a back up plan
Speak to the audience
With technology ....
Turn off the technology to reinforce the message
Use a pointer
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10. Get Comfortable with Visual Aids
LETS TAKE A MOMENT ON POWERPOINTS
Don't read the slides to your audience!
20 point font 32 point font 48 point font 60
point font 72 point
Choose colors for easy reading
Use bullet points instead of full sentences.
Avoid charts and diagrams that are hard to see.
Don't let the text or graphics fly around too much.
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11. Get Comfortable with Visual Aids
IN CONCLUSION
Practice !
Be Prepared
Try variety
Visual aids can add interest and fun to the
presentation
Use them; but use them well
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12. Get Comfortable with Visual Aids
WHAT TO KNOW MORE ?
Your folder
http://toastmasters.wikia.com/wiki/Visual_Aid
http://www.toastmasters.org/MainMenuCategories
/FreeResources/NeedHelpGivingaSpeech/TipsTech
niques/VisualAidsPowerPoint.aspx
Using powerpoint:
http://www.youtube.com/watch?v=3QwC1cl0Wa4
&feature=related
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Editor's Notes
#3: 際際滷 two- Today, I am going to tell you what visual aids ....
#4: Increase understanding 40% of us learn best visually. They allow for different learning stylesSave time A picture paints 1000 words.Enhance retention People remember 10% of what they hear a week after they hear it. They remember up to 66% of what they see and hear.Promote attentiveness visual aids give your audience something on which to focus attention.Control nervousness displaying visual aids gives the speaker something purposeful to do, helping to dissipate nervous energy.
#6: What can go wrong?Computer-basedBest known is PowerPoint.Can use both words and pictures.Keep information on slides to a few key points.Limit animations to those that are necessary so the audience isnt distracted from your presentation.Use a remote wherever possible so you are not tethered to the computer.PropsThese areobjects that can be demonstrated to, or handled by, the audience. They can also be costumes or rewards, e.g. chocolate.Pick them up only when you describing the point to which they relate, then put them down. This reduces your chances of fidgeting with the prop.If you are going to hand the prop out to the audience, time it to avoid the audience becoming absorbed in the prop and ignoring your presentation.Whiteboards / FlipchartsGood for recording information/feedback from an audience or to display information youve pre-written.If you pre-write information, keep it covered until it is needed.Try to keep to 2-3 main points on the whiteboard/flipchart page.Consider asking someone else (with good handwriting!) to record feedback so you can remain connected to your audience.Make sure the whiteboard is properly cleaned before you start so the writing is clear.VideosTry to keep them short, and only use content that emphasises your points.Have them ready to go and paused before your presentation.HandoutsThis is an opportunity to expand on the points given in your presentation but remember to keep the information relevant.Consider when youll hand them out:At the beginning means the audience knows what notes they need to take to supplement yours.At the end means your audience is less likely to be distracted during your presentation.
#7: 際際滷 four In order to steer, you have to see where youre going; see whether thats towards the goal or off-course from the goal; then change your actions to head back toward the goal. I act. I see the consequences. I say, No, not quite what I meant. And so I correct by acting again. Thats the cybernetic loop.Becker, Slabosky and Umpleby(2006) defined feedback as the information about the results of a process which is used to change the process" . This is a cybernetic loop. Feedback can be either negative or positive in nature depending on how the system reacts. Negative feedback creates a deviation, where a system will respond to negativity by reducing or neutralizing the feedback, called a steady state. Positive feedback or deviation can maintain or can intensify a systems expansion called a growth state.. Delobelle also by suggests that feedback as an optimum course called the norm and this norm can be affected by realisations that can deviate from the norm. The amount of feedback in a loop can be affected by a systems behaviour this related to the feedback is either active or passive, it can also be purpose or non-purposeful.
#9: VisibleSimpleColorful, but don't let them upstage youJustified by the content -- not too many or too few slidesPreparation - know how to use them, have a back up plan