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GET COMFORTABLE WITH VISUAL
          AIDS




   BY: CLAIRE SHERRINGTON
Get Comfortable with Visual Aids
WHAT ARE WE TALKING ABOUT TODAY .....

 Why ?
 What are visual aids ?

 What makes a good one ?

 Delivery

 ..... Those powerpoints




                                        2
Get Comfortable with Visual Aids
WHY USE VISUAL AIDS ?
 Increase understanding
 Save time

 Enhance retention

 Promote attentiveness

 Control nervousness




                           3
Get Comfortable with Visual Aids
VERBAL AND VISUAL RECALL

90%
80%
70%
60%
50%                        Verbal Only
40%
                           Visual Only
30%
                           Verbal and Visual
20%
10%
0%
      After 3   After 3
       hrs.      days                          4
TYPES VISUAL AIDS




                                                                 Get Comfortable with Visual Aids
                     Types           Challenges ?
Overhead             Interactive     Dying technology
Transparencies
際際滷s               Entertainment   Preplanning
                                     Technology set up
Flip Charts (and     Interactive     Environment suitable
Posters)                             Readability ?
Handouts             Take-a-way      When? Distracting?
Whiteboards          Interactive     Back to the audience?
                                     Readability ?
Objects and Models   Show & tell     Environment suitable

Videos               Entertainment   Technology set up

Demos                Show & tell     Your live !
                                     Environment suitable    5
ITS ALL ABOUT THE FEEDBACK




                                                                         Cybernetics its definition, development and application
                       detection of error

                  compares heading
                 with goal of reaching
                         port

                                               correction of error

   feedback                                 adjusts rudder to
                                             correct heading
      ships heading


                                                                     6
Cybernetics its definition, development and application
                                                            7
OBJECT
Get Comfortable with Visual Aids
WHAT MAKES A GOOD VISUAL AID ?
 Visible
 Simple

 Colorful, but don't let them upstage you

 Justified by the content




                                             8
Get Comfortable with Visual Aids
DELIVERY
 Preparation - practice !
 Dont let them distract you

 Know how to use them

 Have a back up plan

 Speak to the audience



With technology ....
 Turn off the technology to reinforce the message

 Use a pointer

                                                     9
Get Comfortable with Visual Aids
LETS TAKE A MOMENT ON POWERPOINTS
   Don't read the slides to your audience!

 20 point font 32   point font   48 point font 60
    point font 72                    point
 Choose colors for easy reading
 Use bullet points instead of full sentences.

 Avoid charts and diagrams that are hard to see.

 Don't let the text or graphics fly around too much.

                                                        10
Get Comfortable with Visual Aids
IN CONCLUSION

 Practice !
 Be Prepared

 Try variety

 Visual aids can add interest and fun to the
  presentation
 Use them; but use them well




                                                11
Get Comfortable with Visual Aids
WHAT TO KNOW MORE ?
 Your folder
 http://toastmasters.wikia.com/wiki/Visual_Aid

 http://www.toastmasters.org/MainMenuCategories
  /FreeResources/NeedHelpGivingaSpeech/TipsTech
  niques/VisualAidsPowerPoint.aspx
 Using powerpoint:
  http://www.youtube.com/watch?v=3QwC1cl0Wa4
  &feature=related




                                                   12

More Related Content

Get Comfortable with Visual Aids

  • 1. GET COMFORTABLE WITH VISUAL AIDS BY: CLAIRE SHERRINGTON
  • 2. Get Comfortable with Visual Aids WHAT ARE WE TALKING ABOUT TODAY ..... Why ? What are visual aids ? What makes a good one ? Delivery ..... Those powerpoints 2
  • 3. Get Comfortable with Visual Aids WHY USE VISUAL AIDS ? Increase understanding Save time Enhance retention Promote attentiveness Control nervousness 3
  • 4. Get Comfortable with Visual Aids VERBAL AND VISUAL RECALL 90% 80% 70% 60% 50% Verbal Only 40% Visual Only 30% Verbal and Visual 20% 10% 0% After 3 After 3 hrs. days 4
  • 5. TYPES VISUAL AIDS Get Comfortable with Visual Aids Types Challenges ? Overhead Interactive Dying technology Transparencies 際際滷s Entertainment Preplanning Technology set up Flip Charts (and Interactive Environment suitable Posters) Readability ? Handouts Take-a-way When? Distracting? Whiteboards Interactive Back to the audience? Readability ? Objects and Models Show & tell Environment suitable Videos Entertainment Technology set up Demos Show & tell Your live ! Environment suitable 5
  • 6. ITS ALL ABOUT THE FEEDBACK Cybernetics its definition, development and application detection of error compares heading with goal of reaching port correction of error feedback adjusts rudder to correct heading ships heading 6
  • 7. Cybernetics its definition, development and application 7 OBJECT
  • 8. Get Comfortable with Visual Aids WHAT MAKES A GOOD VISUAL AID ? Visible Simple Colorful, but don't let them upstage you Justified by the content 8
  • 9. Get Comfortable with Visual Aids DELIVERY Preparation - practice ! Dont let them distract you Know how to use them Have a back up plan Speak to the audience With technology .... Turn off the technology to reinforce the message Use a pointer 9
  • 10. Get Comfortable with Visual Aids LETS TAKE A MOMENT ON POWERPOINTS Don't read the slides to your audience! 20 point font 32 point font 48 point font 60 point font 72 point Choose colors for easy reading Use bullet points instead of full sentences. Avoid charts and diagrams that are hard to see. Don't let the text or graphics fly around too much. 10
  • 11. Get Comfortable with Visual Aids IN CONCLUSION Practice ! Be Prepared Try variety Visual aids can add interest and fun to the presentation Use them; but use them well 11
  • 12. Get Comfortable with Visual Aids WHAT TO KNOW MORE ? Your folder http://toastmasters.wikia.com/wiki/Visual_Aid http://www.toastmasters.org/MainMenuCategories /FreeResources/NeedHelpGivingaSpeech/TipsTech niques/VisualAidsPowerPoint.aspx Using powerpoint: http://www.youtube.com/watch?v=3QwC1cl0Wa4 &feature=related 12

Editor's Notes

  • #3: 際際滷 two- Today, I am going to tell you what visual aids ....
  • #4: Increase understanding 40% of us learn best visually. They allow for different learning stylesSave time A picture paints 1000 words.Enhance retention People remember 10% of what they hear a week after they hear it. They remember up to 66% of what they see and hear.Promote attentiveness visual aids give your audience something on which to focus attention.Control nervousness displaying visual aids gives the speaker something purposeful to do, helping to dissipate nervous energy.
  • #6: What can go wrong?Computer-basedBest known is PowerPoint.Can use both words and pictures.Keep information on slides to a few key points.Limit animations to those that are necessary so the audience isnt distracted from your presentation.Use a remote wherever possible so you are not tethered to the computer.PropsThese areobjects that can be demonstrated to, or handled by, the audience. They can also be costumes or rewards, e.g. chocolate.Pick them up only when you describing the point to which they relate, then put them down. This reduces your chances of fidgeting with the prop.If you are going to hand the prop out to the audience, time it to avoid the audience becoming absorbed in the prop and ignoring your presentation.Whiteboards / FlipchartsGood for recording information/feedback from an audience or to display information youve pre-written.If you pre-write information, keep it covered until it is needed.Try to keep to 2-3 main points on the whiteboard/flipchart page.Consider asking someone else (with good handwriting!) to record feedback so you can remain connected to your audience.Make sure the whiteboard is properly cleaned before you start so the writing is clear.VideosTry to keep them short, and only use content that emphasises your points.Have them ready to go and paused before your presentation.HandoutsThis is an opportunity to expand on the points given in your presentation but remember to keep the information relevant.Consider when youll hand them out:At the beginning means the audience knows what notes they need to take to supplement yours.At the end means your audience is less likely to be distracted during your presentation.
  • #7: 際際滷 four In order to steer, you have to see where youre going; see whether thats towards the goal or off-course from the goal; then change your actions to head back toward the goal. I act. I see the consequences. I say, No, not quite what I meant. And so I correct by acting again. Thats the cybernetic loop.Becker, Slabosky and Umpleby(2006) defined feedback as the information about the results of a process which is used to change the process" . This is a cybernetic loop. Feedback can be either negative or positive in nature depending on how the system reacts. Negative feedback creates a deviation, where a system will respond to negativity by reducing or neutralizing the feedback, called a steady state. Positive feedback or deviation can maintain or can intensify a systems expansion called a growth state.. Delobelle also by suggests that feedback as an optimum course called the norm and this norm can be affected by realisations that can deviate from the norm. The amount of feedback in a loop can be affected by a systems behaviour this related to the feedback is either active or passive, it can also be purpose or non-purposeful.
  • #9: VisibleSimpleColorful, but don't let them upstage youJustified by the content -- not too many or too few slidesPreparation - know how to use them, have a back up plan
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  • #13: 際際滷 eleven