Himss11 E Session 際際滷s Forms Deborah Kohn
- 1. PAPERLESS FORMS IN HEALTHCARE: MAKING THE TRANSITION AVOIDING THE PITFALLS Deborah Kohn, MPH, RHIA, FACHE, CPHIMS, FHIMSS DISCLAIMER: The views and opinions expressed in this presentation are those of the author and do not necessarily represent official policy or position of HIMSS.
- 2. Conflict of Interest Disclosure Deborah Kohn, MPH, RHIA, FACHE, CPHIMS, FHIMSS Has no real or apparent conflicts of interest to report. 息2010 Healthcare Information and Management Systems Society
- 3. LEARNING OBJECTIVES Transition from analog to digital the hundreds of forms with which healthcare professionals have to work on a daily basis Successfully select or use a Forms Processing system or application Define and deploy digital forms 息2010 Healthcare Information and Management Systems Society
- 4. FORMS!!! 息2010 Healthcare Information and Management Systems Society
- 5. ENTER Paperless Forms Electronic Forms / eForms / Automated Forms Forms Processing Systems or Electronic Forms Management Systems 息2010 Healthcare Information and Management Systems Society
- 6. eForms eForm data capture / data collection systems or applications embedded in: Clinical Information Systems / Electronic Health Record Systems / Electronic Financial Record Systems External Websites / Internal Intranets / Portals (i.e., web-based content) systems 息2010 Healthcare Information and Management Systems Society
- 7. eForms By now, the many advantages of eForms over analog / paper forms are obvious. 息2010 Healthcare Information and Management Systems Society
- 8. Todays Healthcare Organization Despite the advantages of eForms and the implementation of healthcare organization information systems, mounds of analog, paper forms still exist. 息2010 Healthcare Information and Management Systems Society
- 9. Todays Healthcare Organization Within a healthcare organizations governance structure, the Forms Committee probably is the most unappealing (B-O-R-I-N-G), and the task at hand probably is the most thankless. 息2010 Healthcare Information and Management Systems Society
- 10. Making the Transition View eForms Strategically include eForms as part of the healthcare organizations IT Strategic Plan. 息2010 Healthcare Information and Management Systems Society
- 11. Making the Transition either as an EHR / EFR component technology / system, such as a PACS or a Coding - Grouper system or as an EHR / EFR bridge technology, such as document imaging technology or film digitizing technology and as a component of the organizations web-based initiatives 息2010 Healthcare Information and Management Systems Society
- 12. Making the Transition Its an Ongoing Process It requires good Project Management skills 息2010 Healthcare Information and Management Systems Society
- 13. Avoiding the Pitfalls When selecting a Forms Processing system or application: eForm design ease of use, drag / drop objects onto a form template, predefined fill-in fields (SSN, birth date, current date) eForm reuse Import / Export of XML schema / .docx files eForm template customization 息2010 Healthcare Information and Management Systems Society
- 14. Avoiding the Pitfalls When selecting a Forms Processing system or application: Data integration Database lookups Key in name, and then other fields are populated from database eForm routing, workflow, predefined work queues 息2010 Healthcare Information and Management Systems Society
- 15. Avoiding the Pitfalls When selecting a Forms Processing system or application: eForm management Ensuring that only the latest eForm versions are circulating eForm repository for storing, searching, etc. 息2010 Healthcare Information and Management Systems Society
- 16. Avoiding the Pitfalls eForm Features / Functions Incorporate eForm authentication, authorization, timed logouts, and audits for documentation compliance. 息2010 Healthcare Information and Management Systems Society
- 17. Avoiding the Pitfalls eForm Features / Functions Utilize existing and accepted standards for eSignatures ensuring the same legal weight as a signed, paper form. PINs/Passwords, ePens, Trusted Certificates, Biometrics 息2010 Healthcare Information and Management Systems Society
- 18. Avoiding the Pitfalls eForm Features / Functions Offer electronic acknowledgement for eForms that are successfully submitted. This is what you documented, ordered or requested. Do you agree? Here are the calculated totals and / or confirmation numbers. 息2010 Healthcare Information and Management Systems Society
- 19. Avoiding the Pitfalls eForm Features / Functions Increase eForm intelligence and reduce key entry with direct feedback. Typically, this requires Java scripts / Active X controls to calculate field results and validate entries. 息2010 Healthcare Information and Management Systems Society
- 20. Avoiding the Pitfalls eForm Features / Functions Validate rule enforcement BEFORE clicking on SUBMIT Does the system allow the eForm designer to easily embed rules and data relationships into the form? 息2010 Healthcare Information and Management Systems Society
- 21. Avoiding the Pitfalls eForm Features / Functions Incorporate multiple file types (Word, PDF, HTML, XML) into the eForms 息2010 Healthcare Information and Management Systems Society
- 22. Avoiding the Pitfalls Either look for applications that are not disconnected from your other data capture / data collection systems Or consider applications / systems that can be easily integrated into your existing information systems. 息2010 Healthcare Information and Management Systems Society
- 23. Avoiding the Pitfalls Look for applications that incorporate eForm version / revision control. Watch for applications that do not require authors to review all documentation prior to eSigning (i.e., allowing for blanket signatures). 息2010 Healthcare Information and Management Systems Society
- 24. Deborah Kohn, MPH, RHIA, FACHE, CPHIMS, FHIMSS Principal Dak Systems Consulting 650.345.9900 dkohn@daksystcons.com www.daksystemsconsulting.com 息2010 Healthcare Information and Management Systems Society