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HNI U OSHA Recordkeeping Webinar 2015

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Michael Natalizio

This document provides an overview and training on OSHA's record keeping requirements for work-related injuries and illnesses. It discusses the OSHA forms that must be completed, including the OSHA 300 log, 300A summary, and 301 incident reports. Employers must record injuries and illnesses that are work-related, meet severity criteria, and are not considered first aid. Notable updates from OSHA are also covered, such as requirements to report fatalities or severe injuries within 8 or 24 hours. The training reviews criteria for determining work-relatedness and recordability. Employers must maintain the records for 5 years and make them available upon request from OSHA.

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Drive change through education. OSHA 300 LOG & 300A Your Painless Path to Compliance by the Feb. 1st Deadline
2 HOUSEKEEPING 2 Webinar slide deck AND recording will be made available. Youll be sent a link to access Ask questions by typing into the chat window, or tweet @HNIRisk using the hashtag #hniu! Tweet us!
SPONSORS 3 3
WHOS ON THE LINE 4 KYLE MEINERT, ASP HNI Risk Advisor kmeinert@hni.com
OBJECTIVES OF TRAINING OSHA UPDATES! Should I direct report to OSHA? Which forms do I use? How to fill them out Where to put them after completion Whats considered an OSHA recordable? Whats considered first aid? Filing requirements 5
OSHA RECORD KEEPING UPDATE- JAN 2014 Reporting a Fatality or Severe Injury A fatality must be reported within 8 hours An in-patient hospitalization, amputation, or eye loss must be reported within 24 hours
OSHA REPORTING UPDATED! 7
OSHA MUST BE NOTIFIED. WHATS NEXT? Rapid response investigations (RRI) Questions OSHA WILL ask OSHAs triaging once reported Cat 1-inspection warranted Cat 2-follow up information needed/inspection possible Cat 3-inspection not warranted Root cause analysis with documented evidence What may trigger an inspection? 8
OSHA UPDATE FAQS Whats inpatient in OSHAs eyes? formal admission to the in- patient service of a hospital or clinic for care or treatment Treatment in an Emergency Room only is not reportable
OSHA UPDATE FAQS How does OSHA define "amputation"? loss of all or part of a limb or other external body part fingertips amputations with or without bone loss medical amputations resulting from irreparable damage amputations of body parts that have since been reattached
OSHA UPDATE FAQS I just had a temp worker that had an amputation. Should I report or the staffing agency? The employer that provides the day-to-day supervision of the worker
OSHA UPDATE FAQS Lets say I had an injured employee that only received ER care but then a week later found out surgery was required should I report? Only directly report if: a fatality occurs within 30 days of the work-related incident if an in-patient hospitalization, amputation, or loss of an eye occurs within 24 hours of the work- related incident
POP QUIZ! An employee suffers a substantial burn while grinding. The employee goes to the ER. His burn is cleaned up and bandaged and he is released. When going back for a check up, two days later, it is determined that this individual will need a skin graph procedure. Should this be directly reported to OSHA?
OSHA 300 LOG 29 CFR 1904
HOW DO I KNOW IF I NEED TO RECORD THIS INFORMATION? Many but not all employers. Exceptions are based on: Small employer exemption 10 or fewer employees at all times during the year (still must report fat/cats!) Low-hazard industry exemption based on North American Industrial Classification System (NAICS) code. Retail only Insurance firms Banks Etc. 15
WHAT FORMS MUST BE COMPLETED? OSHA Form 300 Log of Work-Related Injuries and Illnesses OSHA Form 301 Injury and Illness Incident Report or equivalent OSHA Form 300A Summary of Work-Related Injuries and Illnesses 16
TO RECORD OR TO NOT RECORD? Injuries and illnesses Work related Meet certain severity criteria 17
WHAT EXACTLY IS AN INJURY OR ILLNESS? An abnormal condition or disorder Fractures Sprains/Strains Respiratory conditions Symptoms of Not an exposure, unless it results in signs or symptoms 18
WORK RELATEDNESS Cases caused by events or exposures in the work environment Cases contributed to by events or exposures in the work environment Cases significantly aggravated by events or exposures in the work environment 19 What do you think: Work-related injury in the works ? Any contribution to the injury!
SEVERITY REQUIREMENT Death Loss of consciousness Days Away/Restricted/Transfer from work Restricted work activity or job transfer Medical treatment beyond first aid Medical Prescriptions 20
WHAT IS CONSIDERED FIRST AID? Non-prescription medication at non-prescription strength Tetanus immunizations Cleaning, flushing, soaking superficial wounds Wound coverings Hot or cold therapy Non-rigid supports Temporary immobilization devices Drilling fingernails Eye patch Simple irrigation or use of cotton swab to remove foreign material from eye (not embedded) Splinters that can be removed with tweezers (exception: eye) 21
POP QUIZ! A company has had 6 employees all year. One of the employees was lifting heavy rock and lost his grip. The rock came crashing down on another employees fingers. The fingers were badly mangled but not amputated. The employee was rushed to the ER and it was determined that the tip of the right index finger must be amputated. 1. Should this be recorded on the 300 log? 2. Should this be directly reported?
OSHA 300: THE OVERVIEW 23
OTHER RECORDABLE CRITERIA Skin disorder Poisoning Hearing loss Tuberculosis/respiratory Needlesticks 24
OTHER CONSIDERATIONS FOR TRANSPORTATION EMPLOYEES Injuries experienced while driving a truck route or while loading or unloading, is considered work related for OSHA recordkeeping purposes Sleeper berth injuries are not considered work related* Injuries in a motel or hotel are not considered work related* Any injury or illness experienced while stopped for eating/bathing are not considered work related* 25 *OSHA logs do not determine work comp coverage
OSHA 300A: DEADLINE IS DAYS AWAY 26 14
HOURS WORKED FOR THE EMPLOYEES PAID BY MILE ｐ 乞＄＄ ｐ = 諮 ゐ ｐ 27 Hours worked driving Estimated hours worked not driving Total hours worked + 1. 2.
OSHA FORM 301: INJURY AND ILLNESS REPORT 28
HOW LONG DO I NEED TO KEEP THESE? File and update for 5 years Do not send copies to OSHA unless asked to do so Allow access to the records 29
300 SAFETY: WE CANT CHANGE THE PAST 29 1 The big One 1st Aid/Minors Near Misses Where do the 300 logs fall?
THE TRUTH ABOUT LOSSES 95% of all workplace injuries are due to unsafe acts 5% due to unsafe conditions Consequences are measured in inches and seconds
REAL WORLD SAFETY TRIANGLE Safety Quality Productivity
WE WOULD BE HAPPY TO HELP YOU! Safety Manuals & Practices Review of current state of compliance Focused inspections Updates for current regulatory code Identification of any program gaps Safety Orientations Working with Your Safety Committee Developing or revamping committee Meeting facilitation Focus mission and vision Communication strategies Employee Culture Training Supervisor safety boot camp Custom supervisor tool box talks CPR, First aid AED training Forklift train the trainer On-line Training Platform LMS Where we can help: On-Call Support Tactical support for issues that arise Investigate accidents as needed Developing root cause analysis OSHA, DOT, Legal, Claims Advocacy Training library with 150+ videos HNI ADVISORY: Improving Safety, Culture & Productivity
300 300A WRAP UP What did we cover again?? OSHA update and FAQs Exceptions to the standard Forms Overview 300 300a 301 Whats considered an OSHA recordable event Detailed steps on completion of forms 34
QUESTIONS? 35 Please forward any remaining questions you have to Kyle at [kmeinert@hni.com]
SHARE YOUR IDEAS 36 36 Email Sheri at [Sweaver@hni.com] with webinar or workshop topics youd like to see in 2016
THANK YOU 37 KYLE MEINERT HNI Risk Advisor, ASP kmeinert@hni.com

More Related Content

HNI U OSHA Recordkeeping Webinar 2015

  • 1. Drive change through education. OSHA 300 LOG & 300A Your Painless Path to Compliance by the Feb. 1st Deadline
  • 2. 2 HOUSEKEEPING 2 Webinar slide deck AND recording will be made available. Youll be sent a link to access Ask questions by typing into the chat window, or tweet @HNIRisk using the hashtag #hniu! Tweet us!
  • 4. WHOS ON THE LINE 4 KYLE MEINERT, ASP HNI Risk Advisor kmeinert@hni.com
  • 5. OBJECTIVES OF TRAINING OSHA UPDATES! Should I direct report to OSHA? Which forms do I use? How to fill them out Where to put them after completion Whats considered an OSHA recordable? Whats considered first aid? Filing requirements 5
  • 6. OSHA RECORD KEEPING UPDATE- JAN 2014 Reporting a Fatality or Severe Injury A fatality must be reported within 8 hours An in-patient hospitalization, amputation, or eye loss must be reported within 24 hours
  • 8. OSHA MUST BE NOTIFIED. WHATS NEXT? Rapid response investigations (RRI) Questions OSHA WILL ask OSHAs triaging once reported Cat 1-inspection warranted Cat 2-follow up information needed/inspection possible Cat 3-inspection not warranted Root cause analysis with documented evidence What may trigger an inspection? 8
  • 9. OSHA UPDATE FAQS Whats inpatient in OSHAs eyes? formal admission to the in- patient service of a hospital or clinic for care or treatment Treatment in an Emergency Room only is not reportable
  • 10. OSHA UPDATE FAQS How does OSHA define "amputation"? loss of all or part of a limb or other external body part fingertips amputations with or without bone loss medical amputations resulting from irreparable damage amputations of body parts that have since been reattached
  • 11. OSHA UPDATE FAQS I just had a temp worker that had an amputation. Should I report or the staffing agency? The employer that provides the day-to-day supervision of the worker
  • 12. OSHA UPDATE FAQS Lets say I had an injured employee that only received ER care but then a week later found out surgery was required should I report? Only directly report if: a fatality occurs within 30 days of the work-related incident if an in-patient hospitalization, amputation, or loss of an eye occurs within 24 hours of the work- related incident
  • 13. POP QUIZ! An employee suffers a substantial burn while grinding. The employee goes to the ER. His burn is cleaned up and bandaged and he is released. When going back for a check up, two days later, it is determined that this individual will need a skin graph procedure. Should this be directly reported to OSHA?
  • 14. OSHA 300 LOG 29 CFR 1904
  • 15. HOW DO I KNOW IF I NEED TO RECORD THIS INFORMATION? Many but not all employers. Exceptions are based on: Small employer exemption 10 or fewer employees at all times during the year (still must report fat/cats!) Low-hazard industry exemption based on North American Industrial Classification System (NAICS) code. Retail only Insurance firms Banks Etc. 15
  • 16. WHAT FORMS MUST BE COMPLETED? OSHA Form 300 Log of Work-Related Injuries and Illnesses OSHA Form 301 Injury and Illness Incident Report or equivalent OSHA Form 300A Summary of Work-Related Injuries and Illnesses 16
  • 17. TO RECORD OR TO NOT RECORD? Injuries and illnesses Work related Meet certain severity criteria 17
  • 18. WHAT EXACTLY IS AN INJURY OR ILLNESS? An abnormal condition or disorder Fractures Sprains/Strains Respiratory conditions Symptoms of Not an exposure, unless it results in signs or symptoms 18
  • 19. WORK RELATEDNESS Cases caused by events or exposures in the work environment Cases contributed to by events or exposures in the work environment Cases significantly aggravated by events or exposures in the work environment 19 What do you think: Work-related injury in the works ? Any contribution to the injury!
  • 20. SEVERITY REQUIREMENT Death Loss of consciousness Days Away/Restricted/Transfer from work Restricted work activity or job transfer Medical treatment beyond first aid Medical Prescriptions 20
  • 21. WHAT IS CONSIDERED FIRST AID? Non-prescription medication at non-prescription strength Tetanus immunizations Cleaning, flushing, soaking superficial wounds Wound coverings Hot or cold therapy Non-rigid supports Temporary immobilization devices Drilling fingernails Eye patch Simple irrigation or use of cotton swab to remove foreign material from eye (not embedded) Splinters that can be removed with tweezers (exception: eye) 21
  • 22. POP QUIZ! A company has had 6 employees all year. One of the employees was lifting heavy rock and lost his grip. The rock came crashing down on another employees fingers. The fingers were badly mangled but not amputated. The employee was rushed to the ER and it was determined that the tip of the right index finger must be amputated. 1. Should this be recorded on the 300 log? 2. Should this be directly reported?
  • 23. OSHA 300: THE OVERVIEW 23
  • 24. OTHER RECORDABLE CRITERIA Skin disorder Poisoning Hearing loss Tuberculosis/respiratory Needlesticks 24
  • 25. OTHER CONSIDERATIONS FOR TRANSPORTATION EMPLOYEES Injuries experienced while driving a truck route or while loading or unloading, is considered work related for OSHA recordkeeping purposes Sleeper berth injuries are not considered work related* Injuries in a motel or hotel are not considered work related* Any injury or illness experienced while stopped for eating/bathing are not considered work related* 25 *OSHA logs do not determine work comp coverage
  • 26. OSHA 300A: DEADLINE IS DAYS AWAY 26 14
  • 27. HOURS WORKED FOR THE EMPLOYEES PAID BY MILE ｐ 乞＄＄ ｐ = 諮 ゐ ｐ 27 Hours worked driving Estimated hours worked not driving Total hours worked + 1. 2.
  • 28. OSHA FORM 301: INJURY AND ILLNESS REPORT 28
  • 29. HOW LONG DO I NEED TO KEEP THESE? File and update for 5 years Do not send copies to OSHA unless asked to do so Allow access to the records 29
  • 30. 300 SAFETY: WE CANT CHANGE THE PAST 29 1 The big One 1st Aid/Minors Near Misses Where do the 300 logs fall?
  • 31. THE TRUTH ABOUT LOSSES 95% of all workplace injuries are due to unsafe acts 5% due to unsafe conditions Consequences are measured in inches and seconds
  • 32. REAL WORLD SAFETY TRIANGLE Safety Quality Productivity
  • 33. WE WOULD BE HAPPY TO HELP YOU! Safety Manuals & Practices Review of current state of compliance Focused inspections Updates for current regulatory code Identification of any program gaps Safety Orientations Working with Your Safety Committee Developing or revamping committee Meeting facilitation Focus mission and vision Communication strategies Employee Culture Training Supervisor safety boot camp Custom supervisor tool box talks CPR, First aid AED training Forklift train the trainer On-line Training Platform LMS Where we can help: On-Call Support Tactical support for issues that arise Investigate accidents as needed Developing root cause analysis OSHA, DOT, Legal, Claims Advocacy Training library with 150+ videos HNI ADVISORY: Improving Safety, Culture & Productivity
  • 34. 300 300A WRAP UP What did we cover again?? OSHA update and FAQs Exceptions to the standard Forms Overview 300 300a 301 Whats considered an OSHA recordable event Detailed steps on completion of forms 34
  • 35. QUESTIONS? 35 Please forward any remaining questions you have to Kyle at [kmeinert@hni.com]
  • 36. SHARE YOUR IDEAS 36 36 Email Sheri at [Sweaver@hni.com] with webinar or workshop topics youd like to see in 2016
  • 37. THANK YOU 37 KYLE MEINERT HNI Risk Advisor, ASP kmeinert@hni.com

Editor's Notes

  • #8: As of January 1, 2015, all employers must report: All work-related fatalities within 8 hours. All work-related inpatient hospitalizations, all amputations, and all losses of an eye within 24 hours. You can report to OSHA by: Calling OSHA's free and confidential number at 1-800-321-OSHA (6742). Calling your closest Area Office during normal business hours. Using the new online form (via osha.gov/report_online) that will be available soon.
  • #9: What was the injured employee doing just before s/he got injured? What tools, equipment, or materials was s/he using? What directly caused the harm to the injured employee? Is the hazard that directly caused the harm to the injured employee still in the workplace? Could it potentially harm other people in the workplace? How many people? What steps have been taken to remove the hazard? Has something like this happened before in this workplace, or almost happened?