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Holiday Soul Celebration2009
- 1. 7th Annual Holiday Soul CelebrationHosted by the Indianapolis Minority Joint Professional Committee (IMJPC)
- 2. Purpose of the IMJPC We are a committee of eight minority professional organizations hosting a Holiday Party as a source to generate revenues for each member organization, and as an excuse to have a good time with our friends!
- 3. Association for the Improvement of Minorities in the Internal Revenue ServiceIndianapolis Association of Black JournalistsMarion County Bar AssociationMinorities in HospitalityNational Association of Black AccountantsNational Association of Black Sports ProfessionalsNational Black MBA Association,Indianapolis ChapterNational Society of Black Engineers, Indianapolis Alumni ExtensionThe Organizations*NEW**NEW*
- 4. The CommitteeSteve Jefferson, ChairCatrina King, Co-Chair Brian Vance, TreasurerTekiah Tunstall, Secretary Shirley Nichols, Chair Emeritus Adrienne Fancher Burnell GoldmanDarryl MortonDesire' Garza Florence OnochieMichael Florence Roxie Lomax Ryan Gardner Shirley Thomas Shonna Brown Stacy Raysor-Mitchell
- 5. My Goals this YearImprove communication within groupImprove external communicationIncrease NSBE ticket salesEncourage participation from prospective organizationsHave a great time
- 6. My ContributionsCreated IMJPC_Board Yahoo! groupCreated IMJPC Yahoo! Email accountImplemented Box.net utility for file sharingCreated event survey via SurveyMonkey Utilized Shutterfly photo sharing utilityAutomated meeting and action item reminders
- 7. My ContributionsCollected organization logosKept contact information spreadsheetCreated Will-Call spreadsheetCreated agendas/Took meeting minutesCreated event timeline and Updated scriptTallied email votes and Relayed resultsCreated and Updated contact information spreadsheet
- 8. My ContributionsAcquired design for ticket, flyer, letterhead and welcome signAcquired singing group Attended NABSW matinee to promote the CelebrationRelayed guest feedbackSold thirty tickets
- 10. Agendas/Minutes
- 11. Will-Call Sheet
- 12. The Flyer
- 14. Event Survey
- 15. Group DeliverablesSelected venue and event dateSecured contract and Determined menuDetermined event timelineSelected DJ and Acquired additional entertainmentSolicited items for silent auction and as door prize giveawaysSecured event promotion in The Indianapolis Star
- 17. Milestones ReachedIncreased to eight organizationsImplemented conference call meetingSurpassed expected ticket salesExpanded into adjacent ballroom to accommodate additional attendeesLargest turnout to date - over 300Sent over 600 emails this year
- 18. Project Timeline
- 19. December 5, 2009*Twas the night of
- 20. Welcome Sign
- 21. Role PlayersSteve and Catrina MC activitiesMichael Roving PhotographerStacy Event CoordinatorRest of team Support as needed
- 22. My DutiesAssist with silent auction display setupPrint and bring copies of Name That Tune gameWork at the registration tablePerform greeting dutiesCollect and turn in final revenues from NSBE ticket salesPersonally thank invitees for attending
- 23. Event Timeline and so on
- 24. The Singers
- 26. Initial FeedbackGuests were impressed, some even request we host a summer event as welloh my!Prospective members saw the potential our impact could have to their groups and will discuss joining for the 2010 Celebration
- 27. Most attendees liked the venue, location, ticket price and foodAll repeat attendees saw improvement since their last CelebrationWe could fine-tune the transition of our entertainment activitiesSurvey Feedback
- 28. Wrap-up Meeting HighlightsOur joint venture returned a profitWe agreed to continue with our current board officersWe agreed to make further improvements in our communication Everyone viewed the project as a success and we remain excited about working together
- 29. ReflectionHosting the party was fun, despite the large crowdImproved communication helped stabilize the groupEven with new members, the committee was congenialThe group listserv is also used for entertainmentMembers were more likely to volunteer for additional tasks to help out the teamThe new groups were enthusiastic about participating and are eager to plan the 8th Holiday Soul CelebrationOur ongoing challenge remains to strike a good balance of activities to simultaneously engage older and younger attendeesWe can overcome any obstacle with teamwork
- 30. Goals for 2010Have flyer ready to distribute and tickets printed by Circle City Classic (October 2nd)Share all 2009 documents on Box.netCreate an event program for guestsCreate a picture slideshow for guests
- 31. Ticket, Flyer and Welcome Sign designed by Laura JenkinsCandid photos taken by Michael FlorenceStill portrait taken by Michael PattonAcknowledgments