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How To Make Effective Presentation(2)

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The document provides tips for designing effective PowerPoint presentations. It recommends making slides big, simple, clear, progressive, and consistent. Specifically, it suggests using large font sizes, simple language and visuals, high contrast colors, and consistency in formatting. The presentation should be built in a step-by-step manner and focus the audience's attention on key points through techniques like size, color, and positioning.

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Designing Effective PowerPoint Presentations By: Satyajeet Singh [email_address]
Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary
Make It Big
Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44
Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small
Make It Big (How to Estimate) Look at it from 2 metres away 2 m
Keep It Simple
Keep It Simple (Text) T o o m a n y c o l o u r s Too Many Fonts and Styles The 6 x 7 rule No more than 6 lines per slide No more than 7 words per line
Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !
Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler
Falling Leaves Observed Too detailed ! 3,045,654 9,532,111 12,234,123 December 6,678,125 478,023 5,864,034 November 5,596,096 9,945,890 2,608,096 October 9,950,498 18,923,239 4,032,045 September 17,230,095 18,107,110 8,674,234 August 18,885,786 15,347,934 8,890,345 July 4,123,656 678,095 16,184,345 June 14,856,456 10,345,394 8,036,897 May 7,940,096 10,870,954 16,098,897 April 16,034,786 6,567,123 17,234,778 March 16,128,234 12,345,567 1,078,456 February 3,034,564 14,123,654 11,532,234 January Goa Mumbai Delhi
Falling Leaves in Millions Much Simpler 3 9 12 December 6 0 5 November 5 9 2 October 9 18 4 September 17 18 8 August 18 15 8 July 4 0 16 June 14 10 8 May 7 10 16 April 16 6 17 March 16 12 1 February 3 14 11 January Goa Mumbai Delhi In 10 6
Falling Leaves Too detailed !
Falling Leaves Much Simpler
Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content
Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary
Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better
Keep It Simple (Animation) 2 m Too distracting !
Keep It Simple (Animation) Simple & to the point 2 m
Make It Clear
Make It Clear (Capitalisation) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier
Sanserif Z Serif Z Make It Clear (Fonts) busy clear
Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)
Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door
Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door
Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy, ..
Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours
Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrast high contrast
Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark
Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light
Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement
Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement
Make It Clear (Size) Size implies importance
Make It Clear (Size) Size implies importance
Make It Clear (Focal Points) Focal points direct attention
Make It Clear (Focal Points) Focal points direct attention
Be Progressive
Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Too many in one go!
Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Progressive & thus focused
Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused
Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused
Be Consistent
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These differences distract!
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts
Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!
In Summary Big Simple Clear Progressive Consistent
Some Final Words
When Creating Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides
When Presenting Speak loudly and clearly with fluctuation Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience (if applicable) Dont read the slides word-for-word, use them for reference
Closing Remarks Practice your presentation before a neutral audience Ask for feedback Be particular about the time allotted for presentation Leave time for questions
Thank You !

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How To Make Effective Presentation(2)

  • 1. Designing Effective PowerPoint Presentations By: Satyajeet Singh [email_address]
  • 2. Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary
  • 3. Make It Big
  • 4. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44
  • 5. Make it Big (Text) This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small
  • 6. Make It Big (How to Estimate) Look at it from 2 metres away 2 m
  • 8. Keep It Simple (Text) T o o m a n y c o l o u r s Too Many Fonts and Styles The 6 x 7 rule No more than 6 lines per slide No more than 7 words per line
  • 9. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !
  • 10. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler
  • 11. Falling Leaves Observed Too detailed ! 3,045,654 9,532,111 12,234,123 December 6,678,125 478,023 5,864,034 November 5,596,096 9,945,890 2,608,096 October 9,950,498 18,923,239 4,032,045 September 17,230,095 18,107,110 8,674,234 August 18,885,786 15,347,934 8,890,345 July 4,123,656 678,095 16,184,345 June 14,856,456 10,345,394 8,036,897 May 7,940,096 10,870,954 16,098,897 April 16,034,786 6,567,123 17,234,778 March 16,128,234 12,345,567 1,078,456 February 3,034,564 14,123,654 11,532,234 January Goa Mumbai Delhi
  • 12. Falling Leaves in Millions Much Simpler 3 9 12 December 6 0 5 November 5 9 2 October 9 18 4 September 17 18 8 August 18 15 8 July 4 0 16 June 14 10 8 May 7 10 16 April 16 6 17 March 16 12 1 February 3 14 11 January Goa Mumbai Delhi In 10 6
  • 13. Falling Leaves Too detailed !
  • 15. Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content
  • 16. Keep It Simple (Sound) Sound effects may distract too Use sound only when necessary
  • 17. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better
  • 18. Keep It Simple (Animation) 2 m Too distracting !
  • 19. Keep It Simple (Animation) Simple & to the point 2 m
  • 21. Make It Clear (Capitalisation) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier
  • 22. Sanserif Z Serif Z Make It Clear (Fonts) busy clear
  • 23. Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)
  • 24. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door
  • 25. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door
  • 26. Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy, ..
  • 27. Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours
  • 28. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrast high contrast
  • 29. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark
  • 30. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light
  • 31. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement
  • 32. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement
  • 33. Make It Clear (Size) Size implies importance
  • 34. Make It Clear (Size) Size implies importance
  • 35. Make It Clear (Focal Points) Focal points direct attention
  • 36. Make It Clear (Focal Points) Focal points direct attention
  • 38. Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Too many in one go!
  • 39. Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Individual Instructive Tools Individual Constructive Tools Social Constructive Tools Social Communicative Tools Informational Tools Progressive & thus focused
  • 40. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Too many & not focused
  • 41. Understanding Technology Floppy disk User interface CPU I/O Error Backup system Software Mouse Debugger Function key Main Storage Progressive & thus focused
  • 43. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract
  • 44. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention
  • 45. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These differences distract!
  • 46. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance
  • 47. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!
  • 48. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts
  • 49. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!
  • 50. In Summary Big Simple Clear Progressive Consistent
  • 52. When Creating Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides
  • 53. When Presenting Speak loudly and clearly with fluctuation Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience (if applicable) Dont read the slides word-for-word, use them for reference
  • 54. Closing Remarks Practice your presentation before a neutral audience Ask for feedback Be particular about the time allotted for presentation Leave time for questions