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How to secure your data in the cloud

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OptfinITy
OptfinITy

This document discusses OptfinITy's cloud-based email security services. It provides an overview of OptfinITy's history and services, describes the benefits of cloud computing and email encryption, and outlines OptfinITy's multi-layered email security platform which filters out 96.5% of spam and viruses while ensuring delivery of legitimate emails.

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Securing your Data in the Cloud
OptfinITy Founded in 2002 with a focus on providing Peace of Mind to small businesses and non-profit organizations. Headquartered in the Washington, DC Metropolitan area with clients across the United States. Have worked with over 200 clients.
IT Strategy and Assessments Managed Services 24 x 7 Network Operations Center 24 x 7 Technical Support Helpdesk Infrastructure Support Software and Database Development Website Development Content Management (CMS Works, Wordpress) Sharepoint Search Engine Optimization Mobile Application Development iOS (iPhone, iPad), Android (Phone & Tablet) Phone Systems
Cloud computing is the delivery of computing as a service rather than a product. In cloud computing, you do not purchase the server or software but rather use shared resources, hardware, software, and information and pay on an as-needed or per use basis.
It is sold on Demand Increased It is elastic allowing Collaboration a user to have as much Easy to Setup and Get or as little service as Running they want at any given time. Consolidation of Centralizing Updates numerous servers for Software as a Upgrades to hardware Service can be done virtually, Reliable AND eliminating down time Accessible
How to secure your data in the cloud
What is Email Encryption? The process by which you ensure that only the correct recipient of an email message is able to read it. Encryption renders the text unreadable to anyone who cannot decrypt it. Why Do I Need Email Encryption? Do you use envelopes to mail important letters? Unencrypted emails are much less secure than postcards. Anyone can ready, copy, store, and change the contents of an email. Regulation compliance issues.
All Companies Are Challenged to Enforce No Send Policy Continue to Train Employees on Proper Use of Email Use Manual Processes Fax, Mail, Courier CD/Tape and Ship Password Protect Documents or Zip Files Individually
How to secure your data in the cloud
Existing Managed Services ZixVPM ZixCorp Customers (Checks rules & applies actions) Sender Notification ZixPort (Pull) ZixDirectory (Key Lookup)
Existing Managed Services ZixVPM ZixCorp Customers (Checks rules & applies actions) Sender ZixPort (Pull) ZixDirectory (Key Lookup)
How to secure your data in the cloud
Eliminate Cost Related to Handling Confidential Data Cost of Data Security Breach Reputational Risk Immediate Delivery of Confidential Data Go Green! Reduce Amount of Paper Regulatory Compliance Issues State Data Security Laws Identity Theft Red Flags Rule FDIC Updated Information Technology Officers Questionnaire HIPAA 2.0
In The Cloud
Email Burden is Growing Email is Primary Corporate Communication Tool: Sales and Contract Negotiations Invoicing Customer Management Internal Reporting Average Corporate User Handles 23K emails/year Average Use 21 MB/Day, 5GB/Year 61% Companies Enforce Mailbox Size Quotas Average 90 Minutes/Day to Manage Email 80% Intellectual Property Stored in Email
Retention is Not Assured Deleting is Company Policy Relying on Employees to be Good Business Continuity at Risk Recovery is Software Dependent Discovery Takes Time and $$$
Reflexion Archiving, Discovery, and Recovery Hosted Email Archiving Service that Operates with your Email Infrastructure Ensures Protection, Preservation, and Continuous Operation of Email Communication All Incoming, Outgoing, and Internal Email and Attachments are Filtered, Indexed, and Encrypted Dynamic Data Retention eDiscovery Finds Any Email or Attachment in the Archive Hosted Cloud Service Provides Continuous Access to Email
Active Email Archiving Hosted Service Works with Existing Email Platform Focused on Discovery and Recovery THE INTERNET YOUR NETWORK EMAIL CONTINUITY All inbound and outbound YOUR BUSINESS INCOMING Emails are accessible FILTERED Through a WebUI for Email Safe, filtered email is EMAIL & Business Continuity Delivered to your inbox AUTOMATIC BACKUP A copy of all safe emails Are stored here.
How to secure your data in the cloud
Automated Email Continuity Maintain a Historical Reference/Knowledge Base Document Compliance and Performance Provide Disaster Recover/Business Continuity Reduced Energy Consumption
How to secure your data in the cloud
Spam is the use of electronic messaging systems to send unsolicited bulk messages indiscriminately. 80 85% of all emails worldwide are spam. A computer virus is a program that can replicate itself and spread from one computer to another. Malware is not technically a virus. Malware includes computer viruses, worms, Trojan horses, rootkits, spyware, adware and other malicious software.
What would your clients do if they knew you didnt have security in place? In 2006 malware damages exceeded $13.3B worldwide Loss of productivity Cost of IT (staff time and/or fees) Cost to restore or re-create lost data Potential for fines and penalties
Security is a lot more complex than installing a firewall and keeping anti-virus software subscriptions up to date. -- Robert Biddle, Director Member Programs, Computer Technology Industry Association A secure environment provides protection, prevention and remediation A security platform performs multiple functions in a multi-layer approach: Firewalls to control network access, filter Web content and email, encryption protocols, and intrusion prevention and detection.
RBL Protection 85% Check for Known Users Scan for Viruses .3% 2.1% Check Allow List Check Block List .1% .3% .5% Address-on-the-Fly Check Permitted Languages .1% 96.5% of all incoming SMTP connections blocked as spam and viruses! Check Permitted Countries .5% Heuristics / IP Reputation 9% Bayesian Filtering 1% 1.1% 3.5% of all incoming SMTP connections delivered to recipients!
Multi-Layered Defense-in Defeats Directory Depth Harvesting & Denial of Geographic & Language- Services Attacks Based Filtering Support SMTP Identified Address Restrictions Sharing Automatic Spooling of All Outbound Anti-Virus Incoming Email for 3 Scanning Days Open Relay & Zombie Optional Email Prevention Archiving, Discovery & Avoids IP Address Recovery (RADAR) Blacklisting Spam/Virus Handling: Vaporize/Quarantine/ Flag
How to secure your data in the cloud
Control and Access to Your Mailbox Block Unwanted Mail; Spam, Viruses, DoS Attacks, Phishing Attacks Assures Delivery of Desirable Mail Helps Preserve Long-Term Integrity of Users Primary email Address Allow Lists, Block Lists, Content Filtering AOTF (alternative email addresses), Permitted Language and Country Capability Spooling Inbound Email for 10 Days When Local Server Experiences an Outage Outbound Email Filtering
How to secure your data in the cloud

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How to secure your data in the cloud

  • 1. Securing your Data in the Cloud
  • 2. OptfinITy Founded in 2002 with a focus on providing Peace of Mind to small businesses and non-profit organizations. Headquartered in the Washington, DC Metropolitan area with clients across the United States. Have worked with over 200 clients.
  • 3. IT Strategy and Assessments Managed Services 24 x 7 Network Operations Center 24 x 7 Technical Support Helpdesk Infrastructure Support Software and Database Development Website Development Content Management (CMS Works, Wordpress) Sharepoint Search Engine Optimization Mobile Application Development iOS (iPhone, iPad), Android (Phone & Tablet) Phone Systems
  • 4. Cloud computing is the delivery of computing as a service rather than a product. In cloud computing, you do not purchase the server or software but rather use shared resources, hardware, software, and information and pay on an as-needed or per use basis.
  • 5. It is sold on Demand Increased It is elastic allowing Collaboration a user to have as much Easy to Setup and Get or as little service as Running they want at any given time. Consolidation of Centralizing Updates numerous servers for Software as a Upgrades to hardware Service can be done virtually, Reliable AND eliminating down time Accessible
  • 7. What is Email Encryption? The process by which you ensure that only the correct recipient of an email message is able to read it. Encryption renders the text unreadable to anyone who cannot decrypt it. Why Do I Need Email Encryption? Do you use envelopes to mail important letters? Unencrypted emails are much less secure than postcards. Anyone can ready, copy, store, and change the contents of an email. Regulation compliance issues.
  • 8. All Companies Are Challenged to Enforce No Send Policy Continue to Train Employees on Proper Use of Email Use Manual Processes Fax, Mail, Courier CD/Tape and Ship Password Protect Documents or Zip Files Individually
  • 10. Existing Managed Services ZixVPM ZixCorp Customers (Checks rules & applies actions) Sender Notification ZixPort (Pull) ZixDirectory (Key Lookup)
  • 11. Existing Managed Services ZixVPM ZixCorp Customers (Checks rules & applies actions) Sender ZixPort (Pull) ZixDirectory (Key Lookup)
  • 13. Eliminate Cost Related to Handling Confidential Data Cost of Data Security Breach Reputational Risk Immediate Delivery of Confidential Data Go Green! Reduce Amount of Paper Regulatory Compliance Issues State Data Security Laws Identity Theft Red Flags Rule FDIC Updated Information Technology Officers Questionnaire HIPAA 2.0
  • 15. Email Burden is Growing Email is Primary Corporate Communication Tool: Sales and Contract Negotiations Invoicing Customer Management Internal Reporting Average Corporate User Handles 23K emails/year Average Use 21 MB/Day, 5GB/Year 61% Companies Enforce Mailbox Size Quotas Average 90 Minutes/Day to Manage Email 80% Intellectual Property Stored in Email
  • 16. Retention is Not Assured Deleting is Company Policy Relying on Employees to be Good Business Continuity at Risk Recovery is Software Dependent Discovery Takes Time and $$$
  • 17. Reflexion Archiving, Discovery, and Recovery Hosted Email Archiving Service that Operates with your Email Infrastructure Ensures Protection, Preservation, and Continuous Operation of Email Communication All Incoming, Outgoing, and Internal Email and Attachments are Filtered, Indexed, and Encrypted Dynamic Data Retention eDiscovery Finds Any Email or Attachment in the Archive Hosted Cloud Service Provides Continuous Access to Email
  • 18. Active Email Archiving Hosted Service Works with Existing Email Platform Focused on Discovery and Recovery THE INTERNET YOUR NETWORK EMAIL CONTINUITY All inbound and outbound YOUR BUSINESS INCOMING Emails are accessible FILTERED Through a WebUI for Email Safe, filtered email is EMAIL & Business Continuity Delivered to your inbox AUTOMATIC BACKUP A copy of all safe emails Are stored here.
  • 20. Automated Email Continuity Maintain a Historical Reference/Knowledge Base Document Compliance and Performance Provide Disaster Recover/Business Continuity Reduced Energy Consumption
  • 22. Spam is the use of electronic messaging systems to send unsolicited bulk messages indiscriminately. 80 85% of all emails worldwide are spam. A computer virus is a program that can replicate itself and spread from one computer to another. Malware is not technically a virus. Malware includes computer viruses, worms, Trojan horses, rootkits, spyware, adware and other malicious software.
  • 23. What would your clients do if they knew you didnt have security in place? In 2006 malware damages exceeded $13.3B worldwide Loss of productivity Cost of IT (staff time and/or fees) Cost to restore or re-create lost data Potential for fines and penalties
  • 24. Security is a lot more complex than installing a firewall and keeping anti-virus software subscriptions up to date. -- Robert Biddle, Director Member Programs, Computer Technology Industry Association A secure environment provides protection, prevention and remediation A security platform performs multiple functions in a multi-layer approach: Firewalls to control network access, filter Web content and email, encryption protocols, and intrusion prevention and detection.
  • 25. RBL Protection 85% Check for Known Users Scan for Viruses .3% 2.1% Check Allow List Check Block List .1% .3% .5% Address-on-the-Fly Check Permitted Languages .1% 96.5% of all incoming SMTP connections blocked as spam and viruses! Check Permitted Countries .5% Heuristics / IP Reputation 9% Bayesian Filtering 1% 1.1% 3.5% of all incoming SMTP connections delivered to recipients!
  • 26. Multi-Layered Defense-in Defeats Directory Depth Harvesting & Denial of Geographic & Language- Services Attacks Based Filtering Support SMTP Identified Address Restrictions Sharing Automatic Spooling of All Outbound Anti-Virus Incoming Email for 3 Scanning Days Open Relay & Zombie Optional Email Prevention Archiving, Discovery & Avoids IP Address Recovery (RADAR) Blacklisting Spam/Virus Handling: Vaporize/Quarantine/ Flag
  • 28. Control and Access to Your Mailbox Block Unwanted Mail; Spam, Viruses, DoS Attacks, Phishing Attacks Assures Delivery of Desirable Mail Helps Preserve Long-Term Integrity of Users Primary email Address Allow Lists, Block Lists, Content Filtering AOTF (alternative email addresses), Permitted Language and Country Capability Spooling Inbound Email for 10 Days When Local Server Experiences an Outage Outbound Email Filtering