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Hussein Elkhayat, MD
Cardiothoracic surgery dpt.
Faculty of medicine, Assiut university, Egypt

Hay sir ,,,
it is my pleasure to write to u this email . iam Hussein Elkhayat , Assistant lecture
( academic degree) of cardiothoracic surgery from Egypt . iam especially interested
in minimal invasive surgery mainly VATS and i prepare my phD thesis about VATS
therapeutic procedures for benign diseases. last year i had a good opportunity of
clinical fellowship in turkey , Dr.suat seren chest disease and thoracic surgery
research and training hospital in Izmir for a period of 4 months . i love turkey very
much and i am looking forward to another clinical fellow in a more advanced center
in turkey if i get the opportunity for that . i email u today sir to ask u if this
oppertunity can be found at ur center as i hear a lot about u when i was in turkey 
and i hope that I can work with u one day till now i do not have a fund for a
fellowship but iam trying to a fund from the European association of thoracic
surgery if i get an acceptance
thank u for ur time
HUSSEIN KHAIRY A. ELKHAYAT

What can I do to make the professor
respond to my mail instead of ten dozen
others lying in his/her inbox?

Write from your university email account
*@aun.edu.eg
Spam emails: Most emails from unknown addresses are
flagged as spam and don’t even reach the inbox.
Professors also can’t be sure whether you are truly a
student or a fake.

 Never email a professor during the weekends or Friday night; that might be a
convenient time for you to email the professor but it is also the professor’s day off
and your mail will get buried under the numerous other student’s applications.
 Professors tend to check their mail during their office hours thus increasing
chances of a reply if sent out at such a time.

How to write email for prof. abroad

 It is advisable not to contact more than one professor from the same department
as, if found out, it will dampen your credibility in the eyes of both professors.

Urgent reply needed !
Hiiii
I need your help to get a fund and fellowship
2018 potential fellow for VATS program

 (launching right into 'I want . . .' or 'Where is . . .'
or 'Can I . . .') . . . is the quickest way to get deleted
before he/she even read the body of the message,".
 Some kind of greeting comes off as more friendly,
polite, and professional.

 Come up with a simple, original and clear research proposal. It is no
time to explain complicated ideas!
 Avoid specialized acronyms or terminology.
 He/she still have to read your proposal. Make it interesting to
him/her !

 He/she is waiting that you demonstrate a sound knowledge about the topic
 Do your homework
 You are expected to figure out an original and interesting story as to why you are
trying to get a fellowship and why he/she has to choose you from the list.

 Waste no time telling why you have no research experience. He/she knows you
are young.
 No need to dump a large list of publication or conference proceedings , but have
something. Show that you are trying!
 Avoid telling about your teaching experience. Not relevant.
 Know why you are going to fellowship! Boring reasons include: learning more
about your favorite field, finding your topic fascinating (why is it fascinating?),
and so on.

 Academics tend to be very busy
 It may take time for them to answer your email.
 If you get no reply after a week or two, send a follow-up email.
 If a first message followed by a reminder doesn't work, then you should start looking
for an alternative person to approach.
 It may be that this supervisor is not currently taking on students.

 The importance of a valediction in proper email etiquette,
 Even if it's just a quick statement like "Thanks for your help!"
 Your professor deserves some recognition of his/her time and trouble.

 Name
 Position
 Affiliation
 Contact info. ( other than email of course)

Sir professor Martine Antoine, M.D.
It a pleasure for me to write this email ,I am Hussein Elkhayat , assistant lecture(registrar) of cardiothoracic surgery at
Assiut university hospitals in Egypt. I prepare now for my thesis to the doctoral degree in cardiothoracic surgery and
looking forward to pursue my training in the field of adult cardiac surgery namely minimal invasive surgery. I read
your last publication about “ port access mitral valve surgery” in Annuals journal and I really like the technique and I
hope I can learn it to transfer it to my patients and spread it to my collogues . I wander if there is an opportunity for
me to have a clinical fellowship to pursue my training and to collect the needed date for my thesis under your
supervision .I will have a full funded fellowship from a program of fellowships between my country and Belgium for
about 10 months .
attached to the email my CV
Hope that my request welcomed by you to be able to work with a well distinguished professor like you sir
Best Regards,
Hussein Elkhayat
Assistant Lecture of Cardiothoracic Surgery
Assiut Faculty of Medicine,Assiut,Egypt.
P.Box 71515
Mobile : + 2 010 0 55 49 6 53
Work : + 2 088 241 37 73
Website: http://www.aun.edu.eg/membercv.php?M_ID=4489

 Write well.
 Be interesting.
 Be original.
Thank you
Dr_khayat@Hotmail.com

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