Human Resources Department Metamorphosis: The Launching of a New Department!
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The document summarizes the agenda for an ACSA Leadership Summit hosted by the Fairfield-Suisun Unified School District. The summit aimed to discuss the district's transformational change to their Human Resources department through reorganization and increased use of technology. Topics included defining transformational leadership, reviewing changes made to improve customer service, and having conversations about future innovations. The goals were to improve efficiency, create a cohesive district identity, and provide better support for hiring to retirement.
Human Resources Department Metamorphosis: The Launching of a New Department!
- 1. ACSA Leadership Summit November 8, 2013
- 2. Marylou Wilson, Ed.D., Assistant Superintendent of Human Resources marylouw@fsusd.org Robert A. Martinez, Ed.D., Director of Human Resources robm@fsusd.org, @DrRobM_FSUSD
- 3. Transformational Leadership approach to change Share our process, challenges and success Engage, enlighten, and elicit conversation regarding transformational change
- 4. The mission of the Department of Human Resources is dedicated to the Districts mission of creating a data driven, research based, student centered, learning community through the recruitment, retention and advancement of highlyqualified employees to achieve those goals and objectives defined by Fairfield-Suisun Unified School District in its role as the leader in public education in Solano County.
- 5. Review of long-standing goals: Whom do we serve? How do we provide services to those we serve? Is there a need to transform our Human Resources Department in our district? What is the best course of action to take to realize the expected improvement? What did the collected data demonstrate?
- 6. Department analysis & reorganization Principal and other department perspectives Examination of workflow, efficiencies, effectiveness Recommendations & feedback Reorganization Staff Building structure
- 7. Advancement of Technology ESCAPE/SubFinder conversion Expansion of EdJoin for recruitment Consider Evaluatd to monitor, promote effective evaluation for all employees Electronic storage of documents Integration of electronic practices
- 8. Table Talk: Characteristics of Transformational Change
- 9. A shift in the business culture of an organization resulting from a change in the underlying strategy and processes that the organization has used in the past. A transformational change is designed to be organization-wide and is enacted over a period of time.
- 10. You as a manager, must accept full responsibility for the success of failure for your employees. You are the greatest influence over the success or failure of your employees. Ferdinand Fournies, Coaching for Improved Work Performance
- 11. Shared Goals Shared Values Shared Plans Clear Leadership Continuous Evaluation and Appraisal
- 12. Renew Refresh Rebuild Reenergize Improved Customer Service
- 14. Transformational Leadership, a discussion: Definitions Provided Inclusive Design Process Communication Was Essential Free Think, let the ideas flow: No Idea Is A Bad Idea
- 15. World Caf辿 and Appreciative Inquiry: Begin a conversation
- 16. Overall Systems Review: Whats working, needs to be changed, cant do without? Innovative Technologies: How do we make things easier for us all? Will these ideas help or create confusion? Review the growth, change, and reassess our direction:
- 17. Let The Ideas Cook, Provide time to: Reflect Consider Rethink Create Examine Analyze Re-group Adjust Plan Act React Grieve Repeat
- 18. Change was needed! Our processes needed to be redesigned Our physical space needed to be modified We needed to become paperless We needed to improve our customer service We needed to increase our cross-training We needed to increase our efficiency We needed to be creative and flexible We needed a new identity throughout the District.
- 19. Silos: Task Specific Jobs Limited Cross-Training Limited Personalization Routine and Mundane Duties One-Stop Model: Personal Touch Increased Cross-Training Support For Employees From Hire to Retire Variety of Assignments
- 20. Responsible for, and provide support services in the areas of, recruitment, retention, and advancement of highly qualified employees. Dedicated Personnel Specialists to assist our employees: Hire New Employee Induction Address Changes Change Pay Cycles Employment Verifications Leaves of Absence Timesheets Professional Growth Salary Credit Retirement
- 21. District Branding Customer service is priority one! Expunge the Black Hole tag! Recruiting Targeted and early identification of needed positions Edjoin-Use it at full capacity Employee Induction Personal Touch: Marylou or Rob personally meet with every certificated hire for a final interview
- 22. Ed-Join: Recruitment, Interviewing Evaluatd: Certificated Evaluations Classified Evaluations Administrative Evaluations Tracking is simplified Accessibility-iPads, desktop, secure servers Analytics Document Scanning: Clear the clutter
- 23. Sub-Finder Management Risk Management Employee Assistance Program Reasonable Accommodation Training Wellness We-Tip Program Workers Compensation Investigations, Employee Discipline
- 25. 2013 -0322 12.06. 58 mov .
- 28. Provide an uncommon experience for your students, your employees, your colleagues, and they will reward you with an uncommon response, effort, engagement and attitude Dave Burgess Teach and Lead Like a Pirate
- 30. FSUSD Web Site www.fsusd.org Board Policies Contracts Professional Development Request Forms FSUSD Facebook Page: www.facebook.com/fsusd FSUSD Human Resources Twitter Account: @FSUSDHR
- 31. Personal Conversations Professional Expectations Oath & Affirmation Child Abuse Laws/Mandatory Reporting Drug/Alcohol-Free Workplace Sexual Harassment Anti-Discrimination Technology Acceptable Use
- 32. BP 4119.21, 4219.21, 4319.21 Professional attire, appropriate to position Appropriate interactions with students Technology
- 33. BP 4112.3, 4212.3, 4312.3 Public employees are disaster workers Subject to disaster service activities as assigned by supervisor Administer Oath Acknowledgement form signed/returned
- 34. Penal Code Section 11166 Mandatory Reporter Provide/review mandated reporter booklet What happens when you dont report How to report & to whom Acknowledgement form signed/returned What to look for
- 35. BP 4020 Zero Tolerance Applies anywhere on premises at all times, even in your car Read Board Policy Acknowledgement form signed/returned
- 36. BP 4119.11, 4219.11, 4319.11 Video District policy and brochure Complaint Procedure Acknowledgement form signed/returned
- 37. BP 4030, AR 4032 District policy Reasonable accommodation Complaint Procedure
- 38. BP 4040 Review Board Policy Review process for getting e-mail Acknowledgement form signed/returned
- 39. Employee Benefits Reporting Absences Workers Compensation Pre-Designation of Personal Physician
- 40. Contact Benefits Technician at 399-5095 for: Medical Dental Vision Life Insurance Section 125 Retirement information
- 41. Sub-Finder Leave requests Medical verification of injury/illness
- 42. Reporting workplace injuries: Company Nurse: 877-778-2567 Provide Company Nurse Card Incident only vs. Medical care Medical provider network Occupational Health/NorthBay Kaiser Occupational Health: Vacaville or Vallejo
- 43. Complete form if you want your doctor to treat work-related injuries Form must be complete and on file in HR prior to injury to be valid Doctor must be DO or MD; no chiropractor or acupuncturist Acknowledgement form signed/returned
- 44. Injury & Illness Prevention Program Bloodborne Pathogens Ergonomics Fire Safety Emergency Procedures/Preparedness Indoor Air Quality
- 45. What is it? Where is it? Key components of the program How to report a safety hazard Safe work practices Acknowledgement form signed/returned
- 46. Video Exposure Control Plan Hepatitis B Vaccination Declination Form
- 47. General Office Ergonomics Distribute educational materials Tips for adjusting workstation How to request a workstation evaluation
- 50. IAQ Tools for Schools Authorized cleaning agents only Impact of air fresheners Reporting air quality concerns
- 52. APA: Ancillary Professionals Association President: Bill Pasichow CSEA: California School Employee Association - Clerical President: Sandi Fallon, Vice President: Anastacia Duncan-Hall CSEA: California School Employee Association - Support President: Sandi Fallon, Vice President: Michael OBrien F-SUTA: Fairfield-Suisun Unified Teachers Association President: Laurel Salerno-White MOS: Mutual Organization of Supervisors President: Troy Smith
- 53. Our Mission is to Provide a Quality Educational System that Assures Opportunities for Every Student to Learn and Meet the Challenges of the Future.
- 54. We Believe: All students are capable of achieving excellence through hard work and persistence. All students must be challenged to meet the highest educations and behavioral standards. All students have inherent value and deserve to be members of classrooms and schools that affirm their worth. All students have the right to be served by competent and caring adults who are provided the resources and the professional development to meet clear performance criteria.
- 55. We Believe: All students benefit from positive communication and healthy relationships among members of the school community All students are inspired by a positive image of our school system. All students deserve the close involvement of parent/guardians in their education. All students are to be regularly assessed for continuous learning and are due educational programs that are evaluated for their effectiveness.