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Instructions for all Three Clearances with Affidavit

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North Way Christian Community
North Way Christian Community

The document provides instructions for volunteers to complete three required Pennsylvania background clearances - PA State Police, PA Child Abuse, and FBI Fingerprints (or affidavit). It outlines the steps to create an account, enter personal information, pay fees, and submit each clearance online or by visiting an approved fingerprint location. Upon completion, clearance certificates will be mailed and must be forwarded to the organization. Completing all clearances is necessary for volunteers to be in compliance with PA state laws.

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Running Your Background Checks To be in compliance with PA state laws, volunteers are now required to have three separate background clearances-PA State Police, PA Child Line Child Abuse and FBI Fingerprints*. These clearances serve to confirm and ensure that the volunteer does not have a record of child abuse or criminal items that would make them ineligible to volunteer around children. This power point will walk you through each step of each process. *For a volunteer who has lived within the state of Pennsylvania for the past 10 years, with no break in residence, is eligible to sign an affidavit in place of the FBI Fingerprints. The affidavit that North Way is using is the very last page of this document.
PA State Police Check Go to the https://epatch.state.pa.us The screen below is what you should see. Click the “New Record Check” button as shown below
Now click the small box as shown below indicating your acknowledgement and then click “Accept”.
Enter your organization as North Way Christian Community and the organization phone as 724-935-6800. The remaining areas are for your personal info (Name, Address, etc). Note that each line will be yellow or white as it is either required or optional information. You must complete all of the required information to progress on. Once you have completed this screen click “Next”.
This screen confirms your information. Please review your information carefully before clicking “Proceed”.
On this screen enter the information requested. If you have a maiden name or perhaps a nickname that you go by, please enter it in the aliases section. Once you are finished, click on the “Enter This Request” button.
Doe, John 123-45-6789 1/1/1901 W M Your information will appear in the lines below and will indicate if an item was found. Click on the “Submit” button.
Doe, John Once your request has been processed, click on the blue control number. In this case it is R14635714 and your report will open.
Doe, John 1/1/1901 Xxx-xx-6789 Click on the blue “Certification Form” link.
Doe, John 1/1/1901 Xxx-xx-6789 John Doe 1234 Main St Wexford PA 15090 (724)-555-1212 This is what your report will look like. To print a copy, click the “Print” area. Forward a printed copy to North Way – Attention HR Dept. You may also want to print a copy to retain for your personal records.
Child Abuse Clearance Go to https://www.compass.state.pa.us/cwis/public/home to begin this clearance process. The page below will appear. Click on the “Create Individual Account” box.
jdoe 01/01/1901 johndoe@gmail.com Does John johndoe@gmail.com Enter the requested information. You create your own Keystone ID. Be sure to write this ID down as you will need it later in this process
Choose your security questions. It is a good idea to write them down or print this page
Once you have entered all the information on this page, including the last question regarding “security reasons”, click ”Finish”.
jdoe * Once you have completed the registration, you will receive two emails from the state. These usually come fairly quickly – but may take a day depending on work load at the state level. One of the emails will contain the log on ID that you chose. The second email will contain a temporary password. Once you have received both emails, go back to the PA Child Line home page and log in. If you do not receive both of the emails immediately, you may have to log out and log back in to the site once they are received. Simply go back to the start of this section for the web address, then skip back to this page. Enter your ID on line 1 and your temporary password on line 2 then click “Login”.
The system will require you to change your password. Be sure to write this password down and retain in a safe place so that you will have it for future use. John jdoe Doe
jdoe * You will be taken back to the home page and asked to log in with your new password. Enter your user id and the new password then click “Log in”.
Be sure to read the terms and conditions on this page. You must click the “I have read” area to continue. Scroll to the bottom of the page and click “Next” to continue.
Read through the items on this page so that you are aware of the details of this clearance. Scroll to the bottom of the page and click “Continue”
You are getting there!!! Click on “Create Clearance Application”.
Review the information you will need. Be sure you have this information accessible to begin. Once you have the information you will need, click “Begin”.
Click on the “Application Purpose” button if it is not yet highlighted. Use the drop down box and choose the Volunteer Category of “Volunteer Having Contact with Children” (this is noted below). Enter the Agency name as North Way Christian Community. Scroll to the bottom of the page and click “Next”
01/01/1901 DoeJohn Enter the information requested, scrolling to the bottom of the page and completing required information as you go.
You must select yes or no to the Social Security Number question. You may choose to not enter your Social Security Number. Follow the instructions should you choose to not enter the number. This may delay your clearance or may require additional documentation, etc Scroll to the bottom of the page and click “Next”
Enter the requested information, scrolling down the page and completing information as requested. 15090Wexford 1234 Main St
Continue completing required information and scrolling to the bottom of the page.
We recommend that you also request a copy of the Certificate be mailed to you, but this is a personal preference. Once all information has been provided, click “Next”.
In this area, you need to enter previous addresses. Your current address has already been recorded. Click on the plus (+) sign to add previous addresses. Please note that they are asking for all of the addresses you have lived at from 1975 to present. Once you have entered these, click “Next”.
The information requested here is to note all persons who you have lived with, in the same home, dorm, etc. Click on the plus (+) sign to enter household members. Again, note that they are asking for everyone you have lived with since 1975 to present. Once you have entered everything, click “Next”.
JDOE This is the summary screen. Review your information carefully to ensure that it is correct. Once you have verified that all information is correct, scroll to the bottom of the page and click “Next”.
This page serves as your acknowledgement that you have completed this information and that all information contained herein is true and correct. Check the box “I hereby certify” In the Signature box, type your name – exactly as you did on the beginning page. Now, click “Next”..
This is the payment page. As a volunteer, this clearance is free for you. Click the No button as your organization did not provide you a code. Click on the “Submit Application” area.
Your application has been submitted. Your clearance will be sent to you at the address you noted, email and/or physical address depending on what you selected. When you receive the clearance certificate, please forward the certificate to North Way.
This clearance requires you to submit your information online, then visit an approved site/agency to have your fingerprints taken. The clearance is NOT complete until you have had your fingerprints taken and submitted, and have received a certificate back from the appropriate agency. Visit the site noted below to proceed with this process https://www.pa.cogentid.com/ FBI Fingerprint Clearance
This is the screen that should appear. Click on the link that says “Pennsylvania Department of Human Services”.
Under “Registration” area, click on the “Register Online” line.
Payment for this clearance will be reimbursed by North Way. Be sure to print a receipt at the end of this process. You must enter Payment Type – the most commonly accepted method is credit card. Do not enter any information in regard to the Agency. The next line you need to enter information on is the “Reason Fingerprinted” area. Use the drop down box and select the item as noted below which is DHS Volunteer. Enter all requested information, scrolling to the bottom of the page. Click “Next” to continue
Please verify that the information noted for you is correct. Once verified, click “Next” to continue. Doe John 01011901 Pittsburgh PA 123-45-6789 123-45-6789 M W BLO BLU 6’0 200 US 12345678 1234 Main St Wexford PA 15090 7245551212 johndoe@gmail.com
1234 5678 9123 4567 123 08 John Doe 1234 Main St Wexford John Doe 724-555-1212 joedoe@gmail.com Enter your payment information, using the drop down box as available. Click “Pay” button to continue.
1234 5678 9123 4567John Doe This is what your receipt will look like. Be sure to print a copy to submit for reimbursement of these fees. Forward this receipt to the HR department to get reimbursed. If mailing to us, please send to North Way Christian Community, Attn: HR, 12121 Perry Hwy, Wexford, PA 15090. Print a second copy to take with you to the fingerprint site. You MUST take a copy to the site for them to process your fingerprints. Once you have had your fingerprints taken and the clearance has been processed, you will receive a certificate in the mail. Please forward that certificate to North Way at the address noted above. Remember - you are not considered “Cleared” until the clearance certificate has been received by North Way.
If you return to the home page of the Cogent site, you can select “Find a Fingerprint Location” from the listing on the left of the screen to get this map. Click the county or area you would like to go to have your fingerprints done. You can do your fingerprints anywhere within the state of Pennsylvania.
This list will appear. Choose the location you wish for more detailed information.
All of the information for the location you clicked on will be displayed. You may want to print this page as a reference. In the 3rd section, you can obtain the phone number of the site you have chosen by clicking on the link ( www.pa.cogentid.com ). Contact the location to understand if an appointment is necessary. Some locations require appointments and some do not. Plan accordingly for the day/time you will be visiting the location to have your fingerprints taken,
A volunteer who has lived within the state of Pennsylvania for the past 10 years, with no break in residence, is eligible to sign an affidavit in place of the FBI Fingerprints Clearance. The affidavit certifies that the volunteer has no record of various charges, etc. If you are eligible to sign the affidavit in lieu of the FBI Fingerprint Clearance, input your name in the appropriate blank, read the entire document. Sign the document and have another unrelated person witness your signature. The original of the form must then be forwarded to North Way Christian Community-HR Dept.
North Way Christian Community Volunteer Exemption for Federal Criminal History Record (FBI Fingerprint clearance) Child Protective Services Law – PA Act 153 of 2014 I, ________________________________________________ swear and affirm that I have been a resident of the state of Pennsylvania during the entirety of the previous ten year period (120 months). I further swear and affirm that I am not disqualified from service as volunteer as a result of a conviction of any of the following noted offenses listed under Title 18 of the Pennsylvania crimes code (or equivalent crime under federal law or law of another state), or the attempt, solicitation or conspiracy to commit any of these offenses: a. Criminal homicide (Chapter 25) b. Aggravated assault (Section 2702) c. Stalking (Section 2709.1) d. Kidnapping (Section 2901) e. Unlawful restraint (Section 2902) f. Rape (Section 3121) g. Statutory sexual assault (Section 3122.1) h. Sexual assault (Section 3124.1) i. Involuntary deviate sexual intercourse (Section 3123)j. Aggravated indecent assault (Section 3125) k. Indecent assault (Section 3126) l. Indecent Exposure (Section 3127) m. Incest (Section 4302) n. Concealing death of a child (Section 4303) o. Endangering Welfare of Children (Section 4304) p. Felonies related to prostitution (Section 5902 (b)) q. Offenses relating to infant children (Section 4305) r. Corruption of minors (Section 6301) s. Obscene materials/performances (Section 5903(c) or (d) t. Sexual abuse of children (Section 6312) u. Unlawful contact with minor (section 6318) v. Sexual exploitation of children (Section6320) w. Solicitation of minors to traffic drugs (Section 6319) I swear and affirm that I have not been convicted of any offense similar in nature to those offenses listed above, under the laws or former laws of the United States or one of its territories or possessions, another state, the District of Columbia, the Commonwealth of Puerto Rico, or a foreign nation, or under a former law of the Commonwealth of Pennsylvania. I hereby swear and affirm that the information set forth in this affidavit is true and correct to the best of my knowledge and belief. In the event a change occurs which would make me disqualified to volunteer, I will immediately notify North Way Christian Community of the change and will immediately resign the volunteer position. I further understand that my signature being made on this document, is subject to 18 Pa.C.S.A. § 4903 relating to crimes for false sworn statements which is a misdemeanor of the third degree punishable by up to one year imprisonment. _________________________________________________________ ______________________________________________________ Printed Name of Volunteer Signature of Volunteer _________________________________________________________ ______________________________________________________ Printed Name of Witness Signature of Witness _______________________________________________________________________________________________________________________________________________ Volunteer’s Street Address City State Zip Code **** HR Rwc’d: By_______________Date__________________Logged_________________________________ Expiration Date___________________

More Related Content

Instructions for all Three Clearances with Affidavit

  • 1. Running Your Background Checks To be in compliance with PA state laws, volunteers are now required to have three separate background clearances-PA State Police, PA Child Line Child Abuse and FBI Fingerprints*. These clearances serve to confirm and ensure that the volunteer does not have a record of child abuse or criminal items that would make them ineligible to volunteer around children. This power point will walk you through each step of each process. *For a volunteer who has lived within the state of Pennsylvania for the past 10 years, with no break in residence, is eligible to sign an affidavit in place of the FBI Fingerprints. The affidavit that North Way is using is the very last page of this document.
  • 2. PA State Police Check Go to the https://epatch.state.pa.us The screen below is what you should see. Click the “New Record Check” button as shown below
  • 3. Now click the small box as shown below indicating your acknowledgement and then click “Accept”.
  • 4. Enter your organization as North Way Christian Community and the organization phone as 724-935-6800. The remaining areas are for your personal info (Name, Address, etc). Note that each line will be yellow or white as it is either required or optional information. You must complete all of the required information to progress on. Once you have completed this screen click “Next”.
  • 5. This screen confirms your information. Please review your information carefully before clicking “Proceed”.
  • 6. On this screen enter the information requested. If you have a maiden name or perhaps a nickname that you go by, please enter it in the aliases section. Once you are finished, click on the “Enter This Request” button.
  • 7. Doe, John 123-45-6789 1/1/1901 W M Your information will appear in the lines below and will indicate if an item was found. Click on the “Submit” button.
  • 8. Doe, John Once your request has been processed, click on the blue control number. In this case it is R14635714 and your report will open.
  • 9. Doe, John 1/1/1901 Xxx-xx-6789 Click on the blue “Certification Form” link.
  • 10. Doe, John 1/1/1901 Xxx-xx-6789 John Doe 1234 Main St Wexford PA 15090 (724)-555-1212 This is what your report will look like. To print a copy, click the “Print” area. Forward a printed copy to North Way – Attention HR Dept. You may also want to print a copy to retain for your personal records.
  • 11. Child Abuse Clearance Go to https://www.compass.state.pa.us/cwis/public/home to begin this clearance process. The page below will appear. Click on the “Create Individual Account” box.
  • 12. jdoe 01/01/1901 johndoe@gmail.com Does John johndoe@gmail.com Enter the requested information. You create your own Keystone ID. Be sure to write this ID down as you will need it later in this process
  • 13. Choose your security questions. It is a good idea to write them down or print this page
  • 14. Once you have entered all the information on this page, including the last question regarding “security reasons”, click ”Finish”.
  • 15. jdoe * Once you have completed the registration, you will receive two emails from the state. These usually come fairly quickly – but may take a day depending on work load at the state level. One of the emails will contain the log on ID that you chose. The second email will contain a temporary password. Once you have received both emails, go back to the PA Child Line home page and log in. If you do not receive both of the emails immediately, you may have to log out and log back in to the site once they are received. Simply go back to the start of this section for the web address, then skip back to this page. Enter your ID on line 1 and your temporary password on line 2 then click “Login”.
  • 16. The system will require you to change your password. Be sure to write this password down and retain in a safe place so that you will have it for future use. John jdoe Doe
  • 17. jdoe * You will be taken back to the home page and asked to log in with your new password. Enter your user id and the new password then click “Log in”.
  • 18. Be sure to read the terms and conditions on this page. You must click the “I have read” area to continue. Scroll to the bottom of the page and click “Next” to continue.
  • 19. Read through the items on this page so that you are aware of the details of this clearance. Scroll to the bottom of the page and click “Continue”
  • 20. You are getting there!!! Click on “Create Clearance Application”.
  • 21. Review the information you will need. Be sure you have this information accessible to begin. Once you have the information you will need, click “Begin”.
  • 22. Click on the “Application Purpose” button if it is not yet highlighted. Use the drop down box and choose the Volunteer Category of “Volunteer Having Contact with Children” (this is noted below). Enter the Agency name as North Way Christian Community. Scroll to the bottom of the page and click “Next”
  • 23. 01/01/1901 DoeJohn Enter the information requested, scrolling to the bottom of the page and completing required information as you go.
  • 24. You must select yes or no to the Social Security Number question. You may choose to not enter your Social Security Number. Follow the instructions should you choose to not enter the number. This may delay your clearance or may require additional documentation, etc Scroll to the bottom of the page and click “Next”
  • 25. Enter the requested information, scrolling down the page and completing information as requested. 15090Wexford 1234 Main St
  • 26. Continue completing required information and scrolling to the bottom of the page.
  • 27. We recommend that you also request a copy of the Certificate be mailed to you, but this is a personal preference. Once all information has been provided, click “Next”.
  • 28. In this area, you need to enter previous addresses. Your current address has already been recorded. Click on the plus (+) sign to add previous addresses. Please note that they are asking for all of the addresses you have lived at from 1975 to present. Once you have entered these, click “Next”.
  • 29. The information requested here is to note all persons who you have lived with, in the same home, dorm, etc. Click on the plus (+) sign to enter household members. Again, note that they are asking for everyone you have lived with since 1975 to present. Once you have entered everything, click “Next”.
  • 30. JDOE This is the summary screen. Review your information carefully to ensure that it is correct. Once you have verified that all information is correct, scroll to the bottom of the page and click “Next”.
  • 31. This page serves as your acknowledgement that you have completed this information and that all information contained herein is true and correct. Check the box “I hereby certify” In the Signature box, type your name – exactly as you did on the beginning page. Now, click “Next”..
  • 32. This is the payment page. As a volunteer, this clearance is free for you. Click the No button as your organization did not provide you a code. Click on the “Submit Application” area.
  • 33. Your application has been submitted. Your clearance will be sent to you at the address you noted, email and/or physical address depending on what you selected. When you receive the clearance certificate, please forward the certificate to North Way.
  • 34. This clearance requires you to submit your information online, then visit an approved site/agency to have your fingerprints taken. The clearance is NOT complete until you have had your fingerprints taken and submitted, and have received a certificate back from the appropriate agency. Visit the site noted below to proceed with this process https://www.pa.cogentid.com/ FBI Fingerprint Clearance
  • 35. This is the screen that should appear. Click on the link that says “Pennsylvania Department of Human Services”.
  • 36. Under “Registration” area, click on the “Register Online” line.
  • 37. Payment for this clearance will be reimbursed by North Way. Be sure to print a receipt at the end of this process. You must enter Payment Type – the most commonly accepted method is credit card. Do not enter any information in regard to the Agency. The next line you need to enter information on is the “Reason Fingerprinted” area. Use the drop down box and select the item as noted below which is DHS Volunteer. Enter all requested information, scrolling to the bottom of the page. Click “Next” to continue
  • 38. Please verify that the information noted for you is correct. Once verified, click “Next” to continue. Doe John 01011901 Pittsburgh PA 123-45-6789 123-45-6789 M W BLO BLU 6’0 200 US 12345678 1234 Main St Wexford PA 15090 7245551212 johndoe@gmail.com
  • 39. 1234 5678 9123 4567 123 08 John Doe 1234 Main St Wexford John Doe 724-555-1212 joedoe@gmail.com Enter your payment information, using the drop down box as available. Click “Pay” button to continue.
  • 40. 1234 5678 9123 4567John Doe This is what your receipt will look like. Be sure to print a copy to submit for reimbursement of these fees. Forward this receipt to the HR department to get reimbursed. If mailing to us, please send to North Way Christian Community, Attn: HR, 12121 Perry Hwy, Wexford, PA 15090. Print a second copy to take with you to the fingerprint site. You MUST take a copy to the site for them to process your fingerprints. Once you have had your fingerprints taken and the clearance has been processed, you will receive a certificate in the mail. Please forward that certificate to North Way at the address noted above. Remember - you are not considered “Cleared” until the clearance certificate has been received by North Way.
  • 41. If you return to the home page of the Cogent site, you can select “Find a Fingerprint Location” from the listing on the left of the screen to get this map. Click the county or area you would like to go to have your fingerprints done. You can do your fingerprints anywhere within the state of Pennsylvania.
  • 42. This list will appear. Choose the location you wish for more detailed information.
  • 43. All of the information for the location you clicked on will be displayed. You may want to print this page as a reference. In the 3rd section, you can obtain the phone number of the site you have chosen by clicking on the link ( www.pa.cogentid.com ). Contact the location to understand if an appointment is necessary. Some locations require appointments and some do not. Plan accordingly for the day/time you will be visiting the location to have your fingerprints taken,
  • 44. A volunteer who has lived within the state of Pennsylvania for the past 10 years, with no break in residence, is eligible to sign an affidavit in place of the FBI Fingerprints Clearance. The affidavit certifies that the volunteer has no record of various charges, etc. If you are eligible to sign the affidavit in lieu of the FBI Fingerprint Clearance, input your name in the appropriate blank, read the entire document. Sign the document and have another unrelated person witness your signature. The original of the form must then be forwarded to North Way Christian Community-HR Dept.
  • 45. North Way Christian Community Volunteer Exemption for Federal Criminal History Record (FBI Fingerprint clearance) Child Protective Services Law – PA Act 153 of 2014 I, ________________________________________________ swear and affirm that I have been a resident of the state of Pennsylvania during the entirety of the previous ten year period (120 months). I further swear and affirm that I am not disqualified from service as volunteer as a result of a conviction of any of the following noted offenses listed under Title 18 of the Pennsylvania crimes code (or equivalent crime under federal law or law of another state), or the attempt, solicitation or conspiracy to commit any of these offenses: a. Criminal homicide (Chapter 25) b. Aggravated assault (Section 2702) c. Stalking (Section 2709.1) d. Kidnapping (Section 2901) e. Unlawful restraint (Section 2902) f. Rape (Section 3121) g. Statutory sexual assault (Section 3122.1) h. Sexual assault (Section 3124.1) i. Involuntary deviate sexual intercourse (Section 3123)j. Aggravated indecent assault (Section 3125) k. Indecent assault (Section 3126) l. Indecent Exposure (Section 3127) m. Incest (Section 4302) n. Concealing death of a child (Section 4303) o. Endangering Welfare of Children (Section 4304) p. Felonies related to prostitution (Section 5902 (b)) q. Offenses relating to infant children (Section 4305) r. Corruption of minors (Section 6301) s. Obscene materials/performances (Section 5903(c) or (d) t. Sexual abuse of children (Section 6312) u. Unlawful contact with minor (section 6318) v. Sexual exploitation of children (Section6320) w. Solicitation of minors to traffic drugs (Section 6319) I swear and affirm that I have not been convicted of any offense similar in nature to those offenses listed above, under the laws or former laws of the United States or one of its territories or possessions, another state, the District of Columbia, the Commonwealth of Puerto Rico, or a foreign nation, or under a former law of the Commonwealth of Pennsylvania. I hereby swear and affirm that the information set forth in this affidavit is true and correct to the best of my knowledge and belief. In the event a change occurs which would make me disqualified to volunteer, I will immediately notify North Way Christian Community of the change and will immediately resign the volunteer position. I further understand that my signature being made on this document, is subject to 18 Pa.C.S.A. § 4903 relating to crimes for false sworn statements which is a misdemeanor of the third degree punishable by up to one year imprisonment. _________________________________________________________ ______________________________________________________ Printed Name of Volunteer Signature of Volunteer _________________________________________________________ ______________________________________________________ Printed Name of Witness Signature of Witness _______________________________________________________________________________________________________________________________________________ Volunteer’s Street Address City State Zip Code **** HR Rwc’d: By_______________Date__________________Logged_________________________________ Expiration Date___________________