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Jami Baybrook - Resume
- 1. Jami Nicole Baybrook 1797 Westwind Way McLean, VA 22102 703.350.8838 Phone jamiscott2010@gmail.com Experience Burton J. Haynes, P.C., Burke, Virginia Office Manager 7/2011 – 7/2013 • Office Management: General Ledger and tracking Accounts Payable/Receivable; Bookkeeping; Maintain and create Policies & Procedures Manuals; Order office supplies and manage and develop working relationships with supply vendors; Inventory Management. • Develop and disseminate Conflict Check Reports; Opening new client matters; Case management assistance and litigation tracking; Research files and records for background information and conflict checks; Report and document preparation; Spreadsheet creation; Records Management; Meeting and Event Planning; Answer, screen and direct phone system; Conduct orientation and train new hires on the Firm’s policies and procedures; Assist Senior-Level Management and Firm Partners with special projects; Facilitate efficient administrative and firm operations; Manage Human Resources duties. • Greet clients for initial intake; Liaise among attorneys, clients, related parties, and court personnel to ensure effective information flow, exceptional client service, opportunity development, and timely issue resolution. • Manage attorney time tracking, expense reports, schedule appointments, and execute other administrative tasks; Depositions, travel arrangements, hotel accommodations, conference calls, and luncheons; Generate monthly invoices and log payments through Excel and QuickBooks. Vice President, P.E., Land Development Firm, Woodbridge, Virginia Executive Assistant 4/2010 – 7/2011 • Administrative: Confirmed delivery of messenger plats/plans and other important documents to county and government offices; Answered and returned phone calls; Client appreciation gifts and memos; Personal Notary; Post Office/Fed Ex shipment and supplies; Light dictation/transcription. • Personal Concierge: Reservation/appointment setting; Events Planning for special dates and occasions; Personal shopping; Returns/exchange; Thank you notes; Developed/Organized itineraries; Find best airfare/seating; Deal with lost luggage; Book hotels; Car rentals; Activity planning/booking; House-sitting; Full Service grocery shopping; Dry cleaning drop-off/pick-up; Car service or repair drop-off/pick-up; Set maintenance appointments. Mark Thomas Crossland, P.C., Woodbridge, Virginia Criminal & Traffic Paralegal 9/2009 – 5/2010 • Initiated case management files through PCLaw; Organized and indexed documents through intake and discovery process; Maintained attorney and office calendars including ticklers. • Managed trial preparation; Documented witness testimony; Conducted interviews with clients, witnesses, attorneys, and law enforcement personnel. • Drafted all correspondence and legal pleadings for Court filings; Conducted legal research; Updated and maintained case files through settlement/trial. • Daily interaction by telephone and e-mail with clients, Judges chambers, Clerks, and Commonwealth’s Attorneys. • Sole firm criminal/civil paralegal, managing more than one hundred cases. Jordan Coyne & Savits, LLP, Fairfax, Virginia Legal Secretary
- 2. Baybrook 2 4/2008 – 6/2009 • Opened new claim files; Prepared accounting processing info; Kept accounting advised of new claims and their statuses. • Scheduled depositions; Prepared and forwarded subpoenas; Arranged service, drafted petitions, motions, and other correspondence. • Drafted discovery, including interrogatories, requests for production of documents, subpoena duces tecum, admissions requests, and responses to written discovery. • Prepared case summaries, indexes and exhibits; Reviewed and analyzed medical records and related correspondence; Initiated and maintained contact with clients, experts, opposing counsel, and courts. United States Tax Court, Washington, D.C. Deputy Clerk 6/2007 – 11/2007 • Petitions Office of the Court: Answered incoming calls regarding the rules and procedures for filing a petition with the Court and the status of pre-existing cases. • Processed and directed all incoming mail to the corresponding departments throughout the Court via interoffice mail. • Data entry included Petitions filed, filing fees and new records to be processed. • Office of Clerk of the Court: Drafted letters and pleadings for the Director of Legal Services. • Maintained the Director’s and Trial Clerk’s calendars through the Judges’ chambers; Scheduled conferences, interoffice meetings, trials, and related events. Arena & Associates, P.C., Brentwood, Tennessee Case Manager/Paralegal to J. Anthony Arena 5/2006 – 2/2007 • Served as liaison among attorneys, city staff, witnesses, outside counsel, court personnel, and physicians’ office staff. • Worked closely with attorneys and clients in settlement negotiations; Preparation of settlement offers to opposing counsel; Drafting of motions, oppositions, replies, trial briefs, and pre-trial memorandums. • Scheduled and coordinated Benefit Review Conferences, depositions, mediations, and hearings with opposing counsel, clients, court reporters, and the Court. • Assisted in preparing clients and witnesses for trial testimony and any other duties required by the attorney; Attended and assisted attorneys and clients at motion hearings and trials. • Maintained attorneys’ calendars; Scheduled appointments, hearings and coordinated travel arrangements. • Managed cases for all personal injury and workers’ compensation matters. Skills • More than 10+ years of legal secretarial and administrative experience. • Notary Public for the Commonwealth of Virginia. • Typing Skills: 85+ wpm, very accurate. • Proficient in: Microsoft Word, WordPerfect, Works, Excel, Office, Outlook, Olympus transcription, Adobe, Windows, Needles, Timeslips, QuickBooks, PC Law, LexisNexis, Westlaw. Also proficient in Facebook, Instagram, LinkedIn and other social media sites. • Strong knowledge of legal terminology, legal forms and documents, legal practices and procedures. • Working knowledge of the Circuit, General District and Juvenile and Domestic Relations Court judicial systems for the Commonwealth of Virginia. • Intermediate Spanish. Education Mountain Empire Community College, Big Stone Gap, Virginia. 8/1999 – 8/2001 Criminal Justice/Police Science. Academic Scholarship and Dean’s List. Coeburn High School, Coeburn, Virginia. 1995 – 1999
- 3. Jami Nicole Baybrook 1797 Westwind Way McLean, VA 22102 703.350.8838 Phone jamiscott2010@gmail.com President of DECA, Member FBLA, Honor Roll.