JOB PROFILE AS EXECUTIVE PA AT LITTLE GREEN BEVERAGES
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The job profile is for an Executive PA at Little Green Beverages. The key responsibilities include coordinating general support for CEOs, board members, executives and managers; arranging conferences, events, travel and catering; scheduling meetings and managing diaries; monitoring communications and drafting responses; providing secretarial, administrative and project support to CEOs; and assisting with external commitments. The role requires high-level clerical, communication, and organizational skills to effectively support the leadership team and anticipate their needs. Discretion is important as the position has access to confidential information.
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The Director of Administration performs a wide variety of administrative duties for senior leadership including executive support, facility management, travel arrangements, and event coordination. Key responsibilities include acting as a confidential assistant, managing calendars and schedules, overseeing office supplies and facilities, booking travel, and planning company events. Additionally, this position greets guests, answers phones, and represents the organization to external vendors and visitors. Strong organizational, communication, and problem-solving skills are required.Susanna Raphael - CV -PDF
Susanna Raphael - CV -PDFSUSANNA RAPHAEL
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The document provides a summary of Susanna Raphael's qualifications and experience. It outlines her 9+ years of experience in office management, administration, sales, marketing, recruitment, and customer service. It also lists her educational background which includes a Bachelor's degree in Literature and Psychology. Recent roles include Secretary to the Managing Director at Coral Supplies & Interiors, where she helped develop policies and legal documents, and Duty Manager and Sales Coordinator at ETA Star Hospitality, where she managed revenue reports and sales.Geo George - New
Geo George - NewGeo George
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Ms. Geo George is a Gulf experienced professional with over 15 years of experience in administration, office management, customer support, and relations. She displays flexibility in working cross-functionally and completing goals under tight deadlines. Her strengths include excellent office management and administration skills. She is proficient in various computer applications and has experience in diversified industries.margaretdelaneyresume
margaretdelaneyresumeMargaret Delaney
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Margaret Delaney is seeking an executive assistant position. She has over 10 years of experience supporting executives in healthcare, technology, and construction companies. Her skills include managing calendars, arranging travel, preparing presentations and reports, and coordinating meetings. She is proficient in Microsoft Office applications and has strong communication, organizational, and problem-solving abilities.JOB PROFILE AS EXECUTIVE PA AT LITTLE GREEN BEVERAGES
- 1. JOB PROFILE AS EXECUTIVE PA AT LITTLE GREEN BEVERAGES ï‚· To co-ordinate andprovide materialsandgeneral supporttoCEO's,Board Members, Executive Managers,Line Managers,GACStaff,a varietyof external service providers, consultantsandotherStakeholdersasrequired. ï‚· To arrange conferencesandeventsintermsof all logistics(itineraries,agendas,travel arrangements,venues,refreshments,flights,FOREXetc.) accordingtomanagement requests(Nationally). Attendtoall CateringRequirements ï‚· Co-ordinate schedulingof meetingsandappointmentsonbehalfof the CEO'sto ensure effectivediarymanagement. ï‚· Evaluate invitations(internal andexternal) withinthe scope of diarymanagementandtake appropriate actioninrespectof respondingonbehalf of the CEO's. ï‚· Monitorand respond(if necessary) toincominge-mail,mail andphone callsonbehalf of the CEO's and determine the level of priority. ï‚· Draft repliestocorrespondence asappropriate (eitherunderthe instructionof the CEO'sor independentlybasedonknowledge of the issuesathandand the organisation'sandCEO's perspectives). ï‚· Assistwithextensive supportingdemandsof CEO'stime. Co-ordinate workflow tomanage workloadina mannerthat permitssufficienttime tofulfil the leadershiprequirementsof the CEO's roles. ï‚· To provide andensure,asrequired,ahighlevel of administrative,secretarial andproject supportto CEO's (including: diarymanagement,draftingof responsestoa varietyof internal staff andexternal stakeholdersandservice providers,buildingsolidrelationships withkeyexternal stakeholders). Actasgatekeeper. ï‚· Assistwithanyexternal commitmentsasrequiredandperformall othersecretarial tasksto the Directors. Act as an Ambassadorforthe Company. ï‚· To maintainthe RegisterforMobile Phones,Laptops&Computers - SimCards,Data Cards, Upgrades ï‚· ScreenandAssistReceptionwithpresentationof Internal Notifications. ï‚· To processand administrate purchasesforall regionsaccordingtorequestfrommanagers. ï‚· Ensure newemployeeshave vehicles,petrol cards,ITrequirements,phones,stationery, workstations,businesscards,furnitureetc. ï‚· To provide secretarial andadministrative servicestoall ManagersandStakeholders (Nationally) intermsof travel arrangements,informationsharing,material orderingetc. ï‚· To manage all external service providersintermsoroffice cleaning, aircons andgeneral housekeeping. ï‚· To facilitate andadministrate all ordering/purchasesintermsof office stationary, groceries, cleaningmaterialsetc.forHO,DC, ProductionandWarehouse. ï‚· Manage the Cleaners - delegatingcertaintaskstothemto developtheminbecomingmore effectiveintheircurrentroles. Anticipate staffingneedsandschedule staff toaccommodate peakdemandperiods. Providetrainingtoenhance theirperformance ï‚· Provide helpthroughawide range of duties,includingclerical tasks,researchand managementroles.The positionrequiresahighlevelof integrity due toexposure to confidentialand sensitiveinformation. ï‚· High-level clerical skills,suchasadvancedor expertproficiencywithwordprocessing, spreadsheetsanddatabases.Excellentwrittenandverbal communicationskillsparticularly beingthe liaisonbetweenthe CEOandthe boardof directors.A CEO isa busy person,sothe abilitytoanticipate needs,thinkcriticallyandoffersolutionstoproblemscanhelp usboth. administrativeassistants.
- 2.  My dailyroutine israrelythe same fromdayto day,and variessignificantlydependingon the requirements.Typical dutiesinclude managingacomplex schedule forthe CEO’s.That includesbookingmeetings,conference callsandtravel.  Settinguptravel,meetings,speakingengagementsandotherappointmentsforthe executives Iamassignedtoworkwith.In additiontomakingappointments,thismayalso involve ensuringthere are noschedulingconflictsandmakingsure executivesknow where theyneedtobe when.  As executive assistants Ioftenhave office managementduties.Theseresponsibilitiesmay involve overseeingthe workof receptionandotheremployees,aswell asmakingsure that everythingisinplace forthe office tofunctionsmoothly.  As Executive assistant Ioftenmanage the flow of informationtomembersof the executive leadershipteam. Iscreenphone calls,openandsortmail,andsummarize reportsand memosthatare receivedbeforepassingthe informationontothe people I assist.  As Executive assistant Iamofteninvolvedinpreparingandformattinginformationfor internal andexternal distribution.Thismayinclude writinglettersandmemos,compiling data for reports,creatingcomputerizedpresentations,editing,proofreadingand other informationpreparationduties.  As Executive assistant Ihave accessto informationaboutcompensationplans,internal investigationsbasedonemployee complaints,companytrade secretsandotherconfidential information. Iamina positionof being privytoinformationthatmustbe protected,sobeing able to maintainconfidentialityandexercise discretionisessentialforsuccess.