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Link your Way to Successful Content Management with MadCap Flare

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Denise Kadilak
Denise Kadilak

The document discusses global project linking in MadCap Flare, which allows content and files to be reused across projects while maintaining centralized control. It provides an agenda and introduction to the presenter and their experience with MadCap Flare. The presentation then covers what global project linking is, how it can be used to maximize content reuse while managing large libraries, and demonstrates how to set up global links between projects to import and exclude specific files. Potential drawbacks are also mentioned.

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8/20/2013 Footer 1 LINK YOUR WAY TO SUCCESSFUL CONTENT MANAGEMENT Making the most out of the Global Project Link Feature in Madcap Flare
8/20/2013 Footer 2 Introductions Overview What is Global Project Linking Demonstration Questions? AGENDA
8/20/2013 Footer 3 Information Architect with Blackbaud, Inc. 15 years experience Varied responsibilities - Creating and maintaining 1000s of pages of user-end documentation - Technical-project lead investigating new tools, best practices, and workflows for a 22-member documentation team - Led teams move three years ago to MadCap Flare Past presentations: - Adobe FrameMaker to Madcap Flare at the 2011 WritersUA Conference - Agile-based development process at the 2010 WritersUA Conference - Structured authoring, trends in Technical Communication, and indexing at various local and international STC conferences Part-time instructor at John Carroll University in Cleveland, OH - Teach the Technical Writing course included in the schools Professional Writing program ABOUT ME
8/20/2013 Footer 4 Global Project Link functionality available in MadCap Flare - How it can be used to maximize content reuse - While also helping you to manage large libraries of content - How to link projects - How to manage what content is included in each linked workflow - Sticking points/issues WHAT WE WILL COVER
8/20/2013 Footer 5 - Weve been at over three years now - This is why we selected Flare as our tool - Weve had great successes - Weve had headaches (version 8) - Weve seen it all.. WHY DO YOU CARE WHAT I THINK?
8/20/2013 Footer 6 LETS GET STARTED
8/20/2013 Footer 7 Import content and project files contained in another Flare project (parent project) Allows you to maintain information in one location but reuse it in other projects (child projects) Process allows you to select which files you want to include and exclude Bottom line: - Build output pulling in content from several different locations - Granular control WHAT IS GLOBAL LINKING?
8/20/2013 Footer 8 When you create a global link in a child project, you can: - Automatically re-import before generating output - Remove stale files (deleted, renamed, moved) - Specify what type of files you want to include - Specify what type of files you want to exclude - Select specific files to include - Add additional filters based on condition tags WHAT IS GLOBAL LINKING?
8/20/2013 Footer 9 For example: - Include all topic (htm) and image files - Exclude all template files: CSS, condition tags, masterpage Best to include template files in a separate Template import - Include all content tagged with Online condition tag - Exclude all content tagged with Print condition tag WHAT IS GLOBAL LINKING?
8/20/2013 Footer 10 LETS GO TO THE DEMO
8/20/2013 Footer 11 It is complicated If you hurry, you will make mistakes Not for everyone Imports can hang/break Error message that stop the process and tell you NOTHING DRAWBACKS
8/20/2013 Footer 12 MadCaps Global Project Linking Guide Feel free to contact me with any questions/observations/tips: denise.kadilak@blackbaud.com RESOURCES

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Link your Way to Successful Content Management with MadCap Flare

  • 1. 8/20/2013 Footer 1 LINK YOUR WAY TO SUCCESSFUL CONTENT MANAGEMENT Making the most out of the Global Project Link Feature in Madcap Flare
  • 2. 8/20/2013 Footer 2 Introductions Overview What is Global Project Linking Demonstration Questions? AGENDA
  • 3. 8/20/2013 Footer 3 Information Architect with Blackbaud, Inc. 15 years experience Varied responsibilities - Creating and maintaining 1000s of pages of user-end documentation - Technical-project lead investigating new tools, best practices, and workflows for a 22-member documentation team - Led teams move three years ago to MadCap Flare Past presentations: - Adobe FrameMaker to Madcap Flare at the 2011 WritersUA Conference - Agile-based development process at the 2010 WritersUA Conference - Structured authoring, trends in Technical Communication, and indexing at various local and international STC conferences Part-time instructor at John Carroll University in Cleveland, OH - Teach the Technical Writing course included in the schools Professional Writing program ABOUT ME
  • 4. 8/20/2013 Footer 4 Global Project Link functionality available in MadCap Flare - How it can be used to maximize content reuse - While also helping you to manage large libraries of content - How to link projects - How to manage what content is included in each linked workflow - Sticking points/issues WHAT WE WILL COVER
  • 5. 8/20/2013 Footer 5 - Weve been at over three years now - This is why we selected Flare as our tool - Weve had great successes - Weve had headaches (version 8) - Weve seen it all.. WHY DO YOU CARE WHAT I THINK?
  • 7. 8/20/2013 Footer 7 Import content and project files contained in another Flare project (parent project) Allows you to maintain information in one location but reuse it in other projects (child projects) Process allows you to select which files you want to include and exclude Bottom line: - Build output pulling in content from several different locations - Granular control WHAT IS GLOBAL LINKING?
  • 8. 8/20/2013 Footer 8 When you create a global link in a child project, you can: - Automatically re-import before generating output - Remove stale files (deleted, renamed, moved) - Specify what type of files you want to include - Specify what type of files you want to exclude - Select specific files to include - Add additional filters based on condition tags WHAT IS GLOBAL LINKING?
  • 9. 8/20/2013 Footer 9 For example: - Include all topic (htm) and image files - Exclude all template files: CSS, condition tags, masterpage Best to include template files in a separate Template import - Include all content tagged with Online condition tag - Exclude all content tagged with Print condition tag WHAT IS GLOBAL LINKING?
  • 10. 8/20/2013 Footer 10 LETS GO TO THE DEMO
  • 11. 8/20/2013 Footer 11 It is complicated If you hurry, you will make mistakes Not for everyone Imports can hang/break Error message that stop the process and tell you NOTHING DRAWBACKS
  • 12. 8/20/2013 Footer 12 MadCaps Global Project Linking Guide Feel free to contact me with any questions/observations/tips: denise.kadilak@blackbaud.com RESOURCES