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Kimberly Hall-2
- 1. KIMBERLY HALL 3150 Broadway, Apt. 4E, New York, NY 10027 (646) 477-0662 cell firstharp2000@yahoo.com SUMMARY OF QUALIFICATIONS Over ten years of experience providing frontline administrative support to senior executives (including C-Level) throughout financial, non-profit, television, real estate and retail organizations. Computer proficient in MS Office programs with a proven ability to quickly learn new software. Skilled in coordinating travel, preparing expense reports, organizing meetings, scheduling internal and external staff, processing of journal subscriptions and organizational membership fees, purchasing supplies,equipment repair coordination, maintenance of corporate account statements,mail processing,attendance and vacation schedule management, correspondence,interfacing with clients, answering phones,taking detailed messages, and otherad hoc administrative duties as necessary.Possess excellent research skills. Outstanding ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization. PROFESSIONAL EXPERIENCE HSBC May 2015 Oct 2015 Executive Assistant Process T&E reports for domestic & international travel for a team of 20 in Global Research using the BuySmart / Ariba system Arrange complex multi-segment travel (domestic and international) via AMEX / Concur Arrange meetings (domestic and international) Arrange for Business Visas via CIBT for travel abroad, also arrange for temporary business licenses in countries that require them Track meetings in Dealogic / request meeting approvals in SalesForce Macquarie Holdings USA Inc. Jan 2015 Feb 2015 Executive Assistant Processed T&E reports for one Managing Director, two VPs and two Analyst for (TMET) Arranged travel (domestic and international) Managed calendars, set up meetings, answered phones,scanned documents Empire State Development Apr 2014 Oct 2014 Executive Assistant Processed T&E reports for the Ombudsman / Business Advisor Managed entries in the CRIS (MS Access)system responsible for working seamlessly with IT & Marketing Departments to adjust the systemto yield the research needs of the department Set up webinars sent outreach notices for upcoming webinars responsible for troubleshooting any problems that occurred (technical or otherwise) Prepared / edited presentations forwebinars as part of outreach follow-up Participated in offsite events traveled to offsite events (local and upstate),also set up / manned the table for offsite events,provided marketing materials for all events Collected contact information from the participants of the various events to be added to the CRIS database Prepared marketing materials printed / ordered / stocked all necessary marketing materials in a timely fashion Organized and maintained files for clients, events,meetings, and vendors Maximum Scope May 2009 Apr 2014 Executive Administrator Worked closely with Property Management to ensure that all tenants requests were addressed / processed and all forms were submitted by the Property Manager in a timely manner Administrative support for Founder/ CEO drafted correspondence as needed,maintained client / vendorfiles Responsible for maintaining all renewals / inspections for property management Processed payroll via Outright (similar to QuickBooks) Made site visits to assist Project Managers as needed
- 2. Ross Stores Jun 2008 Nov 2008 Executive Assistant Supported Executive Vice President Arranged travel (domestic and international) Responsible for calendar management, answering phones,processing expense reports Fox TV Stations Inc. Mar 2008 May 2008 Executive Assistant Supported CFO & CIO at Fox TV Responsible for reorganizing the office worked seamlessly with the other Executive Assistant to ensure consistent coverage from 9 AM to 5 PM Interacted with the various networks nationwide (especially during sweeps week) Maintained CFOs calendar Ran weekly reports for CFO Reorganized entire filing systemfor CIO Responsible for assisting the technicians with software installation HSBC Apr 2006 Jun 2006 Payroll Administrator / Specialized Employee Special Assignment at HSBC requiring extensive use of Excel to assist in tracking payroll for contracted staff Ran weekly reports and monthly reports for management Interacted with various vendors / contractors regarding the projects they worked on and the hours they worked Credit Suisse / First Boston Nov 2005 Feb 2006 Executive Assistant / Personal Assistant Supported Managing Director for Legal & Compliance Department Managed calendar, processed expense reports using Concur, answered phones taking detailed messages Organized legal files according to matter JPMorgan Private Bank Jun 2002 Apr 2005 Administrative Specialist Supported a team consisting of two Managing Directors, two VPs, one Associate and three Analysts in the Wealth Management Department of the JP Morgans Private Bank Scheduled meetings, conference calls and webinars Maintained calendar for Managing Directors Arranged for travel (domestic & international) Processed travel expense reports using Ariba Ran bi-weekly reports using Siebel 7 Set up luncheons in the executive dining room, also maintained a list of dietary needs for the clients Processed large mailings for various events,holidays, etc. Responsible for due diligence of private banking clients accounts,also responsible for closing accounts when necessary Interacted with high-profile clientele UBS Jul 2001 Nov 2001 & Nov 1999 Mar 2000 Executive Assistant Calendar management, arranged travel, answered phones,processed expense reports for a team in Investment Banking Arranged meetings for roadshows
- 3. EDUCATION Cornell University, New York, NY Major: Industrial Labor Relations VOLUNTEER WORK New York City Police Department 26th Precinct Community Council Recording Secretary Work with the Councils President, Commanding Officer, and the NYPD Explorers to complete administrative duties Prepare for, attend and record minutes for monthly meetings Ad-hoc duties as needed New York City Housing Authority Recording Secretary for Grant Houses Liaison for Management and Tenants assisting with communications between the two Assist Tenants with the proper channels to file complaints Prepare for, attend and record minutes for monthly meetings Ad-hoc duties as needed COMPUTER SKILLS MS Word, Excel, PowerPoint, Access,Publisher, Outlook, Lotus Notes, QuickBooks, Concur, Ariba, Siebel 7, OneView REFERENCES PROVIDED UPON REQUEST