Knowledge Area By Project Phase Creating Links Between Projects
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This document discusses linking projects in Microsoft Project to create an integrated master schedule. It describes how to: - Connect projects as subprojects within a "collector" project - Insert and link tasks between separate subprojects - Maintain links if file paths change - Progress tasks in subprojects and view their impact on the overall schedule - View aggregate resource information across linked projects The document provides tips for managing links between projects to track deliverables and dependencies in an integrated schedule.
Knowledge Area By Project Phase Creating Links Between Projects
- 1. Instant Oatmeal January 23, 2012 https://share.ps.net/fndr/EQS/Project%20Management%20Instant%20Oatmeal/default.aspx?Calenda rDate=11%2F5%2F2010
- 2. 2 Services
- 3. Develop Schedule Dependencies Projects are not islands they interact 3 Services
- 4. Links Between Projects Forrest Kovach, MBA, PMP, MCTS - Project
- 5. Build Projects by Team or Work Stream 5 Services
- 6. Connect Projects in a Collector Project 6 Services
- 7. Insert Projects as Subprojects in the Collector 7 Services
- 8. Insert Projects as Subprojects in the Collector 8 Services
- 9. External Relationships Feature 9 Services
- 10. Creating Links Private Cloud needs Network Infrastructure Compete 10 Services
- 11. Creating Links Select Tasks From Separate Sub-Projects Click First Task ID, hold Crtl Key Click one or more Successors 11 Services
- 12. Creating Links Click the Link Tasks Tool MS Project Creates the link Between Subproject with the Path And file names. 12 Services
- 13. Creating Links Use this technique to track key deliverables from many sub-projects to a Integrated Master Schedule 13 Services
- 14. Maintaining Links Links can be added manually in the Predecessor, Successor, Unique ID Predecessor or Unique ID Successor fields. For Example, the following entry in a Successor Cell: 292,C:UsersForrest_KovachDocumentsWK TransitionTR_WK_Integrated Master ScheduleDELL WK PPM.mpp593 Says link to 292 within the project and link to line 593 in the DELL WK PPM project. The use of Unique IDs may be more expedient for creating manual external links as these numbers are fixed. Use the same technique in Unique ID fields with the Unique ID line numbers. 14 Services
- 15. Progressing in the Collector No different than progressing in a single file. Performance may be slow if the number of tasks exceeds 2000. Project Status Date Must be Set in Individual Files Use the Project Field to Identify what file is being progressed. 15 Services
- 16. Progressing in the Collector 16 Services
- 17. Progressing in the Sub-Project Faster response time Can still see impact of external connection in Total Slack 17 Services
- 18. Issues with Link Paths If files are relocated to a new path MS Project attempts to find the missing links and creates new external links. The new added links may become redundant with existing links. 18 Services
- 19. Viewing the Aggregate Resource Sheet The resources from all projects can be viewed the Resource Sheet. Time Phased data can be viewed in aggregate in Resource Usage or Task Usage 19 Services
- 20. Aggregate Resource Time-phased Data To use the same resource across multiple subprojects requires a resource pool Establish shared resources in the Collector Project You can then allocate a resource across multiple sub- projects to see allocations. Resource pools are not required in Project Sever 20 Services
- 21. Thank You