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Editor's Notes

• #5: Bad
• #6: Good
• #7: WiFi Security Tips Activate “WEP”! (Wired Equivalency Privacy) WEP is not 100% secure but is far better than doing nothing Choose 128 bit WEP if available (v. 40 bit WEP) Turn OFF “SSID Broadcasting” Your WAP is less visible MAC Address limiting - only authorized users allowed Use firewalls - networked hardware firewalls and software firewalls on laptops and home PCs Software firewall tips: ZoneAlarm Pro Norton Internet Security Don’t be discouraged - it is worth the effort
• #10: SharePoint has been stripped out of 2008
• #11: ● Speed : Dual or Quad Core Xeon Processor ● RAM : 4 GB if 32GB ● CD-ROM : Get a DVD Drive for faster installs ● Hard Drive : Raid 5 Configuration. A Hard Drive can fail and you will not lose all data, Higher RPM is Better ● Operating System: Small Business Server 2008, Standard or Professional ● Network Card : 2 Network Cards ● Price : $2000 to $3000 ● Brand : HP and Dell ● Service Contract : 3 Years Next Day Parts
• #12: Speed : Pentium Core 2 Duo or Athlon X2 Series ● RAM : 2 Gb (Needed for Vista readiness) ● Sound: for VR use a USB headset ● Monitors : 19-22” LCD flat panel (wide-mode preferred) ● CD-ROM : Must have a DVD Drive. CD-Writer/DVD reader (but at least one PC with a DVD-writer, if not all of them) ● Hard Drive : 80 Gb SATA II if LAN station, 120-500 GB if standalone system (10,000 rpm is best) ● Operating System: Windows 7 Proffesional ● Network Card : 10/100/1000 wired ● Price : $900-$1500 ● Brand : Whatever works for you! HP and Dell or the industry leaders. Buy the business line, instead of the home line. ● Service Contract : 3 Years Next Day Parts ● Software : Microsoft Office Basic 2007 (Excel, Word, and Outlook and Adobe 9.0 Standard)
• #13: Speed : T2300 t0 T7400 Intel Core 2 Duo or Athlon X2 ● RAM : 1-2 GB (more RAM extends battery life!) ● Sound: You have little choice in this (use a USB headset for best voice recognition results! Look at Telex and Plantronics) ● Monitors : 14-15“ widemode (careful with UXGA - tiny characters! – also wide is good!) ● CD-ROM : DVD/Writer / CD-Writer ● Hard Drive : Make sure you can encrypt the drive ● Network Card : Built-in 10/100/1000 and 802.11g wireless ● Weight/Size : A personal decision ● Price : $900-$2400 ● Brand : No Generics! First tier vendors like Toshiba, Lenovo (IBM), Dell, Compaq, HP
• #14: Slate v. Convertible Docking Solutions Mobile Office
• #15: ● Brand : No Generics! First tier vendors like Toshiba, Lenovo (IBM), Dell, Compaq, HP
• #16: Type : Laser printer (black & white) is better than color inkjet for office use and much less costly to operate RAM : 64 Mb preferred (more is better) Speed : At least 15 pages per minute (faster is better!) Networking : It should be a networked printer Paper Handling : Less flexibility than standard laser printers – a second tray is a must Model Suggestions : Dell 1720DN, HP Laserjet 3390 or Color 2840, Brother MFC-9800 Price : $300-$900 Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers.
• #17: Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers. http://www.newegg.com
• #18: Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers. http://www.newegg.com
• #20: Offsite : Make sure you keep a copy of your data offsite. Test Restore: You should always Test Restore your Data at least once a month. Good firms do this!
• #21: Types : Blackberry, Smartphones (Palm), Smartphones (Pocket PC) Differences : Blackberry syncs with Outlook and to check more than e-mail, you need the Blackberry Enterprise Server software and Exchange Server Real-time always on email Palm Smartphones - 100% Palm devices - maximum syncability with legal apps - real-time email with software like SnapperMail Pocket PC Smartphones sync with Outlook and Microsoft apps primarily -more limited when it comes to legal apps like case managers Popular Models : Palm Smartphones : 650/680/700/755 Blackberry : Depends on the wireless provider - look for color, larger screen models with built-in cell phone Capabilities – BEWARE BLUETOOTH SECURITY Pricing : Anywhere from $200 to $600 depending on the cell service provider and available rebates
• #22: Software is the fuel that drives your law office system. You should have the following applications to run your practice: ● Software: ▸ One or both office suites and Adobe Acrobat or other PDF Writer ▸ Billing/accounting software ▸ A Case management system ▸ A document management system ▸ E-mail software and a web browser(s) ▸ Internet access for research ▸ Data backup, security and anti- virus software
• #23: Software to Bundle : Microsoft Office - Ver. 2007 Small Business Edition best for most firms since it comes with PowerPoint Least costly way to acquire Microsoft Office is “bundled” “ Professional” adds Access and FrontPage 2003 “ Basic” is Word, Excel, Outlook and Adobe Standard. Look for bundling of Adobe Acrobat 8 Standard Edition - it’s a necessity today and runs $220 - $275 if bought separately – then upgrade to Pro which adds Bates stamping Actual Acrobat is the best bet for creating PDFs because of its standardized security Dell effectively includes it free when you get a Microsoft Office version on Latitude and Optiplex systems Second Best – NitroPDF (www.nitropdf) - about $99 per PC Corel WordPerfect X4 Suite Can be less costly to buy it separately in an OEM version on a 1:1 basis with any new PC systems
• #24: What is the difference: http://blogs.adobe.com/acrolaw/A9_legal_feature_matrix_BW.pdf
• #28: Plantronics DSP 400 is $79.95
• #31: Do not buy single user copies of Antivirus Software or bundled with workstation because the virus definition expirations will overlap and someone will forget and then you will get a virus. TrendMicro is the better then symantec and the 5 user edition costs $330 and is good for 2 years of virus definitions, which comes down $33
• #32: Your firm may be eligible for a number of “hidden” discounts on hardware and software systems Examples include membership benefits offered to members of various legal associations: If your firm is also an ABA, ATLA , ALA or other legal association member, you may be entitled to very significant software discounts ABA members get “additional” discounts from companies like Dell, among others These discounts can often save money even after you’ve secured the “best price” on hardware and software Also, are there any rebates?
• #33: No. 1 Training mistake = not training No. 2 Training mistake = training poorly Don’t make either mistake – implementing new technology without training your people properly usually creates more chaos than you had with the “obsolete” stuff before! Top Training Tips: Go “ TASK-ORIENTED ” not “ FEATURE-ORIENTED ” NO GENERIC TRAINING! Use legal-focused trainers/training content PROFESSIONAL TRAINERS Knowing software doesn’t = training ability TRAIN OFTEN, TRAIN GENTLY Make sessions as short as they can possibly be MAKE TRAINING MANDATORY Attendance should be a pre-requisite for new tools access LIVE IS ALWAYS BETTER, BUT IF NOT TRAIN ONLINE Via the web and your intranet (see below) THE TRAINER’S PHYSICAL LOCATION IS IRRELEVANT Use tools like GoToMeeting and WebEx