Lead Up Session How You Start And End Your Day
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The document summarizes a lunch and learn session about how starting and ending your day determines what happens in between. It discusses how to distinguish between urgent and important tasks, put people first before plans and processes, and engage in daily review, re-evaluation and refocusing. Key points include carving out time each evening to prepare for the next day, prioritizing important non-urgent tasks, and focusing on relationships and helping others daily.
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Lead Up Session How You Start And End Your Day
- 1. Lunch n Learn Session: How you Start and End Your Day Determines what will be in between
- 2. Speaker Biography Myles D. Miller PMP, MBA, MCSE Myles has over 20 years experience in the project management field, across multiple industries including retail, defense, state and federal government and most recently hospitality. During his varied career, he has led projects ranging in budgetary size from $100K to $500M. His team leadership has impacted national and international companies and governments.
- 3. Topic Agenda How much time is there really in a day? Its not important when you begin, but how Urgent versus Important debate People need to come first before plans and processes Review, Re-evaluate and Re-Focus
- 4. How much time is there really in a day? 24 Hours in Day = 1440 Minutes 5-8 Hours Sleeping = 300-480 minutes 8-12 Hours Working = 480-720 minutes 2-6 Hours watching TV = 120-360 minutes Estimated daily time usage = 15-26 hours Average is 20 hours = 1200 minutes Even at a conservative average there is still time left in every dayor is there
- 5. How much time is there really in a day? Biggest Time Wasters Management by Crisis Telephone Interruptions Inadequate planning Attempting Too Much Drop-in Visitors Ineffective Delegation Personal Disorganization Lack of Self-Discipline Inability to say No Procrastination
- 6. How much time is there really in a day? Biggest Time Wasters Meetings Paper Work Unfinished Tasks Inadequate Staff Socializing Confused Authority Poor Communication Inadequate Controls Incomplete Information Travel Source: ABA Career Resource Center
- 7. So what are we going to do to stop wasting time? Its not important when you begin, but how When does your day begin? 5 AM, 6 AM, 7 AM, 8 AM, 9 AM, Noon, 3 PM How does your day begin? Prepared, Unsure, Hectic, Rushed, Reflective Where does your day begin? At home, When you get to work, First meeting, After everyone goes home What can you do to ensure your day begins the way it should every day?
- 8. Begin at the Beginning When does your day begin It began yesterday!!! Time to shift your paradigm Are you ready for this?! How you prepared for today will determine how it begins.
- 9. Preparation is key Before today ends, prepare for tomorrow, which will become today Carve out time at the end of the day each day, to prepare for tomorrow. First time you do this you may need 15-30 minutes Eventually it will take you five minutes or less in 4 to 6 weeks.
- 10. There is no formula that works for everyone There are however steps everyone can take Make one touch decisions about tomorrow Prepare for meetings Create a file to review (3 tabs) and take action on File Read Respond Trash Dont save it No value Toss it Determine who you want to meet and talk with tomorrow Visualize who, what, when, where, why and how, regarding how tomorrow will go -- Great driving home exercise
- 11. Urgent versus Important debate Definitions Urgent: Compelling immediate action or attention; pressing Important: Strongly affecting the course of events or the nature of things; significant Who defines immediate in your world? Why is it urgent?
- 12. Urgent versus Important debate If you are not careful, urgent activities will monopolize your time (putting fires out all day long) and crowd out the important things Lets look at a few steps that you can take to help in the debate over what is urgent and what is important
- 13. Urgent versus Important debate Items you will need : Daily Calendar Notebook/Notepad and pen Time to think and reflect Perseverance Lets begin
- 14. Urgent versus Important debate Identify top priority items that are always assigned and must be completed
- 15. Urgent versus Important debate Examine the critical or vital tasks that someone else insists be performed without delay.
- 16. Urgent versus Important debate Evaluate those unrelenting and persistent routine demands on your time.
- 17. Urgent versus Important debate Urgent things often masquerade as important. However, not everything you do is important. To identify whats important to you requires that you answer three questions: "Will the activity I am about to participate in make a significant and lasting positive impact on others? Is what I am about to do an unselfish act that will bring happiness or joy to others? Do my actions and activities promote balance in my life or are they all-consuming?"
- 18. Urgent versus Important debate Distinguishing important things from urgent ones requires focusa concentration of energy, effort, and thought. You should spend most of your time on the important things.
- 19. Urgent versus Important debate Prioritization is the key to managing urgent items and focusing on important ones. Before you leap to complete a task, take a few moments to think about its true priority. Does it need to be done right at this moment, or is there something else on your list that should come first?
- 20. Urgent versus Important debate While others may demand that everything on your "To-Do" List must be done immediately, you and only you can really determine what should be done first, second, third, etc. (Its not possible to do everything at once; priority must be given to each item).
- 21. People need to come first before plans and processes People and relationships are vital to all of us Dont focus solely on processes and procedures Put people first as you plan each day Ask yourself these daily questions: Who can I help today? Who needs some encouragement today? What difference can I make in someones life today? Did I miss an opportunity yesterday, that I need to attempt today?
- 22. People need to come first before plans and processes Some of the biggest challenges in relationships come from the fact that most people enter a relationship in order to get something. They're trying to find someone who's going to make them feel good. In reality, the only way a relationship will last is if you see your relationship as a place that you go to give, and not a place that you go to take. Tony Robbins
- 23. People need to come first before plans and processes The value of a relationship is in direct proportion to the time that you invest in the relationship. - Brian Tracy No one is useless in this world who lightens the burdens of another. - Charles Dickens
- 24. Review, Re-evaluate and Re-Focus There are three key steps in starting and ending your day so what is in between matters: Review Re-evaluate Re-focus
- 25. Review, Re-evaluate and Re-Focus As you start your day Review who you want to meet that day Review what you want to accomplish that day Review what you identified for today Review your file and its three tabs Visualize what you want to see today produce
- 26. Review, Re-evaluate and Re-Focus As you end your day Re-evaluate what you accomplished Who did you meet with and how did you help them? What urgent and important items were completed? What filed items (3 tab folder) were addressed and processed?
- 27. Review, Re-evaluate and Re-Focus As you focus on tomorrow which will become today Refocus your efforts forward Who are you planning to meet tomorrow? How will you help them? What do want to do different or the same tomorrow? What will be urgent and important tomorrow? Visualize how tomorrow will be
- 28. RECAP How much time is there really in a day? Its not important when you begin, but how Urgent versus Important debate People need to come first before plans and processes Review, Re-evaluate and Re-Focus
- 29. Check out these Resources Success Magazine Seeds of Success http://www.successmagazine.com/ www.simpletruths.com Twelve Pillars of Success By Jim Rohn and Chris Widener The Difference Maker By John Maxwell The Art of Influence By Chris Widener