The Digital Continuity team at Archives New Zealand is an active participant in community discussion and outreach. Knowledge and capability is built through different channels which enables others to observe from, and learn from, the work we do internally. These channels set an example and provide a setting for others to talk about their work and impart their knowledge. In a period of time that sees digital at the forefront of the archivists concerns, this paper discusses some of the physical and digital channels we promote that enables this cross-pollination of ideas to help ensure the longevity of the digital material entering our collections. We look at our use of blogging, Twitter, interest groups, discussion forums and the importance of simply being open and receptive to queries from organisations and individuals across and outside of government. We conclude by placing our efforts in the light of recent work by the team to support the extract and appraisal of legacy digital documents from otherwise obsolete carrier mediums for other government agencies. Through the use of demonstration and mentoring we can help teams develop workflows and capability to do this work for themselves and to share the knowledge with others; building a strong foundation for the future. Such examples emphasise the importance of being able to meet people face-to-face, and the importance of word-of-mouth communication in disseminating all of our works across communities. The paper demonstrates a need for ad hoc digital preservation, and continuity advice. Lessons from which we can learn once and apply many times. Through community we share this knowledge, through community we receive and reuse it.
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Legacy digital and outreach @archives nz
1. Department of Internal Affairs
Legacy Digital: Digital Continuity and Outreach @ArchivesNZ
Ross Spencer, Mick Crouch
Archives New Zealand
ARANZ Christchurch Wednesday October 1 2014
2. Department of Internal Affairs
Community Discussion
DCAP, GDAP, Government ICT Strategy and Action Plan, New Zealand Data Futures Forum
Australasian Digital Recordkeeping Initiative (ADRI)
Twitter @dp_pig @leninoc etc
Digital Preservation Practical Implementers Guild
iPRES http://ipres2014.org
Rosetta Format Working Group
Digital Preservation Q&A QANDA
National Digital Forum / GOVIS / Future Perfect conferences
GoogleGroups droid-list
4. Department of Internal Affairs
Outreach
≒Providing services to a population who might not otherwise have access
GitHub of code for others to use
Demystifying / sharing knowledge
It doesnt benefit us (the small us Digital Continuity / Archives New Zealand or the large us the international DP community) to put up a wall
Feeds into community discussion but growing number of participants in discussion
5. Department of Internal Affairs
Teaching DoC how to fish
Weirder than old! [Blog] http://tinyurl.com/o6hvk2m
32 5.25-inch floppy disks from Claire Ashcroft @ DoC
KryoFlux!
30 disks successfully imaged
Forensically discovered CP/M file system
WordStar
Conversion from WordStar to plain text
A new war story for the digital preservation community
6. Department of Internal Affairs
Agents of Change
Extra-organisational
Intra-organisational
Victoria University
International
7. Department of Internal Affairs
Benefits
Influence for our benefit DoC doing it right, doing it well.
Influence for our benefit TNA improving DROID
Stronger Together Agencies will have their own fleet of fishing boats
We get to learn as well Our experience grows beyond our own institution
Those issues might yet reach our door
8. Department of Internal Affairs
Emphasis
Open source
Tools Screwdrivers vs. Manuals
Open source implies community
Shared community
Shared solution
Cant do job without tools, without community shared problems and shared solutions
Contribute regardless, show the way for others to contribute too, even if they dont
9. Department of Internal Affairs
Notes
Grounded in PRA
Opening data
Twitter a phenomenon? Powerful forum? E.g. influence of BitCurator
Were ALL understaffed / under resourced this can only be addressed by a community
Its a big problem, with lots of individuals
The off-the-shelf solutions are not mature and they rely on the same tools we do anyway!
10. Department of Internal Affairs
Why is it important now?
Cavalry isnt coming
GDAP didnt get to the finish line
Have to figure it out on our own and we are
Digital isnt coming its already here (harks back to abstract digital at forefront)
11. Department of Internal Affairs
Conclusion
Community!
Share information, get involved
Face-to-face; word-of-mouth
We cant legislate for the possibilities
But we can build knowledge bases
Learn lessons once apply many times
Through community we share information;
Through community we receive and reuse information!
12. Department of Internal Affairs
Quesadillas?
By cezzie901 (Flickr: Quesadillas) [CC-BY-2.0 (http://creativecommons.org/licenses/by/2.0)], via Wikimedia Commons