Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm
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This document summarizes technology recommendations and pricing for small law firms of different sizes - a 5k firm with 1 attorney, a 10k firm with 2 attorneys, and a 25k firm with 5 attorneys. It provides recommendations for servers, desktops, notebooks, printers, software and other equipment needed, and estimates total costs for setting up each size firm. Recommended software includes Microsoft Office, Adobe, practice management software like PCLaw, and document management systems like Worldox.
Louisiana Solo and Small Firm 2011: 5K, 10K, 25K Law Firm
- 1. 5k, 10k, 25k Law Firm Craig Bayer (Cbayer@lawot.com) Louisiana Solo and Small Firm Conference
- 2. Firm Size 5K Law Firm 1 Attorney and 1 Assistant 10K Law Firm 2 Attorneys and 2 Assistants 25k Law Firm 5 Attorneys and 5 Assistants
- 3. Small Business Server Microsoft Exchange (Get Hosted) Automatic Patching Fax Server SQL 2005 (Premium Edition) Backup Solution Outlook 2007 to all Users Monitoring Reports Access to Workstation And Data Remotely Cheaper then Server 2008 Included in the Price of Server
- 4. Server Choose over Workstation Choose 64-bit Operating System 8GB Ram (At Least) Redundant Systems Raid 5 Configuration (3 Drives) Harder to Setup Must have Warranty PowerEdge 2900: $2500
- 5. ANTI-VIRUS Trend Micro Client Server Messaging www.trendmicro.com Includes anti-virus, anti-spam, anti-spyware Available in small office and Corporate editions Norton Anti-Virus www.symantec.com Buy corporate not Internet Security McAfee VirusScan: www.mcafee.com Microsoft Security Essentials: http://www.microsoft.com/Security_Essentials/ TrendMicro: $330
- 6. DESKTOP PC Intel Core 2 Duo Windows 7 Professional 4GB RAM 20 Inch Wide Monitor DVD-ROM 80 GB 7200 RPM SATA 3 3 Year Warranty Office Starter Kit Dell OptiPlex 360: $700
- 7. NOTEBOOK Intel Core 2 Duo 4GB RAM DVD-ROM Encrypted Drive Bluetooth Weight/Size 9 Cell Battery Docking Station Dell Latitude E5500: $1200
- 8. LASERJET PRINTERS Networkable Multiple Trays LaserJet 1130N: $150
- 9. Desktop Scanner 50 Sheets Duplex Adobe 9.0 Standard ABBYY Fine Reader Scan to Word Fujitsu ScanSnap S1500: $400
- 10. Switch Gigabit No Daisy Chains Cat 5 or 6 Most Critical Piece of Hardware Need POE (Power over the Ethernet) PowerConnect 3524P Gigabyte Switch: $715
- 11. Backups Tape vs. USB, Use USB Have an Online Backup as well Test Restore at least once a month
- 12. USB Travel Hard Drive Rugged and Portable Have 2 and rotate them offsite Lacie 1TB: $140
- 13. 2GB of Storage is Free When you add a File to DropBox, it adds it to all other computers you are shared to. You can have your Time Exports and Imports go into DropBox so you dont have to use email. DropBoxs stores versions and deleted copies of documents for up to 30 days. www.dropbox.com DropBox
- 14. SOFTWARE Bundled Software Adobe Billing/Accounting Software Case management Software Document management System Dictation Antivirus software
- 15. BUNDLED SOFTWARE Microsoft Office Starter Outlook, Excel, and Word, Adobe Standard (docx v doc) Adobe Acrobat 9 Standard Edition Corel WordPerfect X4 Suite Less costly to buy OEM version separately with any new PC systems
- 16. ADOBE Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw
- 17. BILLING & ACCOUNTING SOFTWARE Most packages are becoming integrated. Timeslips requires you to also have an accounting package like Quickbooks or Peachtree. PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions. Legal specific accounting software makes it hard to commit malpractice
- 18. PRACTICE MANAGEMENT SOFTWARE Combines calendaring/docketing tickler functions case information tracking, address book functionality conflict of interest searching, document assembly capabilities Palm and laptop portability Turn wasted time looking for case info and documents into billable time Avoid malpractice Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and Clio Dont Practice Law Without One!
- 19. DOCUMENT MANAGEMENT SYSTEMS Opened Ended vs. Close Ended Most Practice Management Software include an Open Ended DMS PCLaw is Open Worldox is Closed
- 20. DMS Closed
- 21. DMS Open
- 22. Pricing
- 23. 5k Office 1 Laptop ($1300) 1 Desktop ($700) S1500 Scanner ($400) 1 Printer ($150) Hosted Exchange ($300) Router ($100) DropBox ($120) PCLaw ($1500) TOTAL = $4570
- 24. 10k Office 2 Laptop ($2400) 2 Desktop ($1400) 2 S1500 Scanner ($800) 1 Server ($2500) 1 POE Switch ($350) 1 Firewall ($350) 1 Printer ($150) 2 Lacie 1TB ($280) PCLaw ($2500) TOTAL = $10,750
- 25. 25k Office 5 Laptop ($6000) 5 Desktop ($3500) 5 S1500 Scanner ($2500) 1 Server ($2500) 1 POE Switch ($715) 1 Firewall ($500) 2 Printers ($300) Hosted Exchange ($600) PCLaw ($5000) Worldox ($4750) TOTAL = $26,365
- 26. Thank You For Listening! Law Office Technology www.lawot.com Craig Bayer (Cbayer@lawot.com)
Editor's Notes
- #4: SharePoint has been stripped out of 2008
- #5: Speed : Dual or Quad Core Xeon Processor RAM : 8GB at Least CD-ROM : Get a DVD Drive for faster installs Hard Drive : Raid 5 Configuration. A Hard Drive can fail and you will not lose all data, Higher RPM is Better Operating System: Small Business Server 2008, Standard or Professional 64byte Network Card : 2 Network Cards Price : $2000 to $3000 Brand : HP and Dell Service Contract : 3 Years Next Day Parts
- #6: Do not buy single user copies of Antivirus Software or bundled with workstation because the virus definition expirations will overlap and someone will forget and then you will get a virus. TrendMicro is the better then symantec and the 5 user edition costs $330 and is good for 2 years of virus definitions, which comes down $33
- #7: Speed : Pentium Core 2 Duo or Athlon X2 Series RAM : 2 Gb (Needed for Vista readiness) Sound: for VR use a USB headset Monitors : 19-22 LCD flat panel (wide-mode preferred) CD-ROM : Must have a DVD Drive. CD-Writer/DVD reader (but at least one PC with a DVD-writer, if not all of them) Hard Drive : 80 Gb SATA II if LAN station, 120-500 GB if standalone system (10,000 rpm is best) Operating System: Windows 7 Proffesional Network Card : 10/100/1000 wired Price : $900-$1500 Brand : Whatever works for you! HP and Dell or the industry leaders. Buy the business line, instead of the home line. Service Contract : 3 Years Next Day Parts Software : Microsoft Office Basic 2007 (Excel, Word, and Outlook and Adobe 9.0 Standard)
- #8: Speed : T2300 t0 T7400 Intel Core 2 Duo or Athlon X2 RAM : 1-2 GB (more RAM extends battery life!) Sound: You have little choice in this (use a USB headset for best voice recognition results! Look at Telex and Plantronics) Monitors : 14-15 widemode (careful with UXGA - tiny characters! also wide is good!) CD-ROM : DVD/Writer / CD-Writer Hard Drive : Make sure you can encrypt the drive Network Card : Built-in 10/100/1000 and 802.11g wireless Weight/Size : A personal decision Price : $900-$2400 Brand : No Generics! First tier vendors like Lenovo, Dell, HP
- #9: Type : Laser printer (black & white) is better than color inkjet for office use and much less costly to operate RAM : 64 Mb preferred (more is better) Speed : At least 15 pages per minute (faster is better!) Networking : It should be a networked printer Paper Handling : Less flexibility than standard laser printers a second tray is a must Model Suggestions : Dell 1720DN, HP Laserjet 3390 or Color 2840, Brother MFC-9800 Price : $300-$900 Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers.
- #10: Putting a Printer at ever desk encourages people to print. If you want a paperless office put a scanner at every desk and have a couple of networked printers. http://www.newegg.com
- #12: Offsite : Make sure you keep a copy of your data offsite. Test Restore: You should always Test Restore your Data at least once a month. Good firms do this!
- #15: Software is the fuel that drives your law office system. You should have the following applications to run your practice: Software: One or both office suites and Adobe Acrobat or other PDF Writer Billing/accounting software A Case management system A document management system E-mail software and a web browser(s) Internet access for research Data backup, security and anti- virus software
- #16: Software to Bundle : Microsoft Office - Ver. 2007 Small Business Edition best for most firms since it comes with PowerPoint Least costly way to acquire Microsoft Office is bundled Professional adds Access and FrontPage 2003 Basic is Word, Excel, Outlook and Adobe Standard. Look for bundling of Adobe Acrobat 9 Standard Edition - its a necessity today and runs $220 - $275 if bought separately then upgrade to Pro which adds Bates stamping Actual Acrobat is the best bet for creating PDFs because of its standardized security Dell effectively includes it free when you get a Microsoft Office version on Latitude and Optiplex systems Second Best NitroPDF (www.nitropdf) - about $99 per PC Corel WordPerfect X4 Suite Can be less costly to buy it separately in an OEM version on a 1:1 basis with any new PC systems
- #17: What is the difference: http://blogs.adobe.com/acrolaw/A9_legal_feature_matrix_BW.pdf
- #21: When you click Save, the profiler automatically comes up. You have no choice. Audit Trail No Accidently Deleted
- #22: You need to choose to save to the DMS
- #23: You need to choose to save to the DMS