warehouse sample warehouse management policy and procedures guidelines outline
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This document outlines policies and procedures for warehouse management. It addresses staffing needs, storage facility requirements including location, security, and organization of warehouse space. It also covers documentation procedures for receiving, storing, and dispatching materials with responsibilities for inventory control, data management, reporting, and inspections. The appendices include templates for various documents used in warehouse management.
warehouse sample warehouse management policy and procedures guidelines outline
- 1. Source: Mercy Corps - Warehouse Management Policy and Procedures Guideline - 2006 Warehouse Management Policy and Procedures Guideline Outline (Sample) 1. INTRODUCTION (Stating purpose and scope of the warehousing function) 2. STAFFING NEEDS (Minimum and maximum requirements. Provide required skill sets and TOR’s) 3. STORAGE FACILITIES Location and Site (Identify scenarios for different situations) Roofing and Flooring (Specify what is required) Utilities and Services (Identify the minimum standards required) Security ( For goods in all circumstances and staff in conflict environment) Access Office (Minimum standard) 4. ORGANIZATION of WAREHOUSE SPACE Layout Planning Operating Schedules Fire Safety First Aid Accessories Methods of Storage 5. DOCUMENTATION Mercy Corps Goods Received Note Mercy Corps Waybill Warehouse Register Stock Record Warehouse Bin Card Store Release Packing List 6. AUTHORITY and RESPONSIBILITIES Organisational structure Schedule of Responsibilities 7. RECEIPT of MATERIALS Responsibilities and Procedures Receiving Procedures Discrepancies 8. MATERIALS in STOCK Responsibilities and Procedures Items received “damaged” Broken packaging resulting in loss Stock Levels Requirements for special storage 9. MATERIALS in TRANSIT Documentation Management and movement requirements 10. DISPATCH / RELEASE of MATERIALS Responsibilities and Procedures Collected Materials Delivered Materials Materials on Loan Operational Stock Returned Materials Consumables Gate Pass 11. INVENTORY CONTROL
- 2. Source: Mercy Corps - Warehouse Management Policy and Procedures Guideline - 2006 Carrying out an Inventory Check Stock Level Adjustments Purpose Procedure Removal of Items from Inventory 12. DATA MANAGEMENT / FILING Procedure (Outline) 13. REPORTING Disposal reports Monthly or weekly or by-weekly inventory reports Damage reports 14. WAREHOUSE INSPECTIONS Schedule Responsibilities and Procedures 15. APPENDICES Format of documents and templates