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RMI Risk Masters, Inc.

Communicating the Message that Matters¡­
Technical Skills, Business Experience

Allan M. Cytryn
Principal

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

1
Your Are Presenting IT Issues to Leadership¡­

RMI

Your role is to¡­
? Explain clearly (and succinctly)
? State the impact
? Present alternatives
? Lead a discussion to a positive
outcome
Leadership expects you to show¡­
? Knowledge of the business
? Knowledge of the subject matter
? Thoughtfulness

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

2
To Be Successful¡­

RMI

Speak to people in their language
? Speak to others about issues relevant to them
Present facts
? Avoid emotions
? Express opinions when asked
Avoid communication barriers, including¡­
? Words that are ambiguous or have multiple meanings
? Secret codes and acronyms
Anticipate and address misunderstandings
? Assume you are not understood until you have positive feedback
? Solicit feedback to assess if the listener understands
? Copyright, Risk Masters, Inc. 2013. All rights reserved.

3
You Are Meeting the Board¡­

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

RMI

4
To Request Funds to Enhance IT Security¡­
We have a big
problem!

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

RMI

They discovered
They discovered Memo to Self:
They discovered
the
the counterfeit the bogus
Check Golden
incriminating
parts!?
expenses?!
Parachute
emails?!

5
Are They Getting Your Message?

RMI

There¡¯s a new humongous virus
¡­it might corrupt our SANS
¡­reroute our SDNS
¡­reconfigure our Virtual Farms
I mean, this is a big deal.
It can destroy everything!

Phew!

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

This
could be
good!

6
Your Effectiveness Scorecard¡­
Your role is to¡­
? Explain clearly (and
succinctly)
? State the impact
? Present alternatives
? Lead a discussion to a
positive outcome
Leadership expects you to
show¡­
? Knowledge of the
business
? Knowledge of the subject
matter
? Thoughtfulness

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

RMI

Speak to people in their language
? Speak to others about issues relevant to them

Present facts
? Avoid emotions
? Express opinions when asked
Avoid communication barriers, including¡­
? Words that are ambiguous or have multiple
meanings
? Secret codes and acronyms
Anticipate and address misunderstandings
? Assume you are not understood until you have
positive feedback
? Solicit feedback to assess if the listener understands

7
Ambiguous Language¡­

RMI

Network

Router

Crash

Server

Virtual

Boot

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

8
And Additional Ambiguity¡­
Term

RMI

For IT

For Others

IP

Internet Protocol

Intellectual Property

DNA

Digital Network
Architecture

Genes

SaaS

Software as a Service

An Airline

A Test

A Test

Attest

RAM

Memory

An Animal

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

9
Let¡¯s Try This Again¡­
Our Auditors confirmed our
Network is secure.
But they confirmed a new threat
that might cause:
? Trade secrets to be stolen
? Production to be interrupted
? Financials to be revealed

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

RMI

Oh
#&)(&^!@!

10
RMI

Did They Get Your Message?
But I have a solution the Auditors will
approve.
? We can get it done in only 90 days
and without delaying key plans.
? We can fund it with an additional
$$$ dollars, or by deferring some
low priority projects.

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

Phew!

This
could be
good!

11
RMI

? Copyright, Risk Masters, Inc. 2013. All rights reserved.

12

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Making the business case for investing in technology

  • 1. RMI Risk Masters, Inc. Communicating the Message that Matters¡­ Technical Skills, Business Experience Allan M. Cytryn Principal ? Copyright, Risk Masters, Inc. 2013. All rights reserved. 1
  • 2. Your Are Presenting IT Issues to Leadership¡­ RMI Your role is to¡­ ? Explain clearly (and succinctly) ? State the impact ? Present alternatives ? Lead a discussion to a positive outcome Leadership expects you to show¡­ ? Knowledge of the business ? Knowledge of the subject matter ? Thoughtfulness ? Copyright, Risk Masters, Inc. 2013. All rights reserved. 2
  • 3. To Be Successful¡­ RMI Speak to people in their language ? Speak to others about issues relevant to them Present facts ? Avoid emotions ? Express opinions when asked Avoid communication barriers, including¡­ ? Words that are ambiguous or have multiple meanings ? Secret codes and acronyms Anticipate and address misunderstandings ? Assume you are not understood until you have positive feedback ? Solicit feedback to assess if the listener understands ? Copyright, Risk Masters, Inc. 2013. All rights reserved. 3
  • 4. You Are Meeting the Board¡­ ? Copyright, Risk Masters, Inc. 2013. All rights reserved. RMI 4
  • 5. To Request Funds to Enhance IT Security¡­ We have a big problem! ? Copyright, Risk Masters, Inc. 2013. All rights reserved. RMI They discovered They discovered Memo to Self: They discovered the the counterfeit the bogus Check Golden incriminating parts!? expenses?! Parachute emails?! 5
  • 6. Are They Getting Your Message? RMI There¡¯s a new humongous virus ¡­it might corrupt our SANS ¡­reroute our SDNS ¡­reconfigure our Virtual Farms I mean, this is a big deal. It can destroy everything! Phew! ? Copyright, Risk Masters, Inc. 2013. All rights reserved. This could be good! 6
  • 7. Your Effectiveness Scorecard¡­ Your role is to¡­ ? Explain clearly (and succinctly) ? State the impact ? Present alternatives ? Lead a discussion to a positive outcome Leadership expects you to show¡­ ? Knowledge of the business ? Knowledge of the subject matter ? Thoughtfulness ? Copyright, Risk Masters, Inc. 2013. All rights reserved. RMI Speak to people in their language ? Speak to others about issues relevant to them Present facts ? Avoid emotions ? Express opinions when asked Avoid communication barriers, including¡­ ? Words that are ambiguous or have multiple meanings ? Secret codes and acronyms Anticipate and address misunderstandings ? Assume you are not understood until you have positive feedback ? Solicit feedback to assess if the listener understands 7
  • 9. And Additional Ambiguity¡­ Term RMI For IT For Others IP Internet Protocol Intellectual Property DNA Digital Network Architecture Genes SaaS Software as a Service An Airline A Test A Test Attest RAM Memory An Animal ? Copyright, Risk Masters, Inc. 2013. All rights reserved. 9
  • 10. Let¡¯s Try This Again¡­ Our Auditors confirmed our Network is secure. But they confirmed a new threat that might cause: ? Trade secrets to be stolen ? Production to be interrupted ? Financials to be revealed ? Copyright, Risk Masters, Inc. 2013. All rights reserved. RMI Oh #&)(&^!@! 10
  • 11. RMI Did They Get Your Message? But I have a solution the Auditors will approve. ? We can get it done in only 90 days and without delaying key plans. ? We can fund it with an additional $$$ dollars, or by deferring some low priority projects. ? Copyright, Risk Masters, Inc. 2013. All rights reserved. Phew! This could be good! 11
  • 12. RMI ? Copyright, Risk Masters, Inc. 2013. All rights reserved. 12