MALHM Google Tools for the Small Museum
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Small museums often struggle with the cost burden of technology and its many upgrades. Google offers a variety of products that make collaboration, productivity, sustainability, and cost savings a breeze. This session provided a brief overview of some of the products most relevant to museum work, as well as short demonstrations.
MALHM Google Tools for the Small Museum
- 1. Tools for the Small Museum
- 2. Erin E. Anderson Principal, Museology Exhibits & Programs Exhibit planning and design Fabrication & installation Educational programming Collections management Grant writing Research 2012 James A. Clark Digital Outreach Fellow, Smithsonian National Museum of American History 2012 Smithsonian EdLab Education Innovator
- 3. What is Google Apps? Apps = applications "Cloud-based productivity suite" No physical server to store on-site Similar tools to Microsoft Office, Open Office, or Apple iWork Allows you to work from anywhere, on any device Multiple people can work on the same project at the same time in different locations Most commonly used apps are Gmail, Calendar, and Drive
- 4. Google Apps for Nonprofits http://www.google.com/nonprofits/
- 5. Google Apps for Nonprofits Eligibility requirements: Hold current 501(c)3 status Acknowledge and agree to the requirements regarding nondiscrimination and donation receipt and use
- 6. Setting Up a Google Account Access a variety of products: Gmail YouTube Google+ Picasa Google Play Calendar Docs Blogger Google Sites Analytics Voice
- 7. Guidestar and Website Update your Guidestar profile and website.
- 8. Apply for Google Apps for Nonprofits
- 9. Apply for Google Apps for Nonprofits
- 10. Apply for Google Apps for Nonprofits
- 11. Enroll in Google Apps for Nonprofits
- 14. Gmail Inbox
- 15. Gmail Settings
- 16. Gmail Settings
- 17. Gmail Settings
- 18. Gmail Settings
- 19. Gmail Settings
- 20. What is Google Docs? Free web-based office suite and data storage service Enables collaboration Popular for its accessibility Colorful presence markers Edit simultaneously from different locations Document translation Revision history and ability to revert to earlier versions Built-in chat feature Upload and convert a Word document Download as Word, OpenOffice, RTF, PDF, HTML, or zip
- 22. Create a New Doc
- 24. What is Google Sheets? Online spreadsheet app Similar functionality as Microsoft Excel Simultaneously work with other people Import and convert Excel files Export Excel, .csv, and .txt formatted files Create charts Embed spreadsheets and charts on your blog or website Auto-save every few seconds Create spreadsheets from templates
- 26. Google Forms
- 27. Google Forms
- 29. What is Calendar? Free, web-based time management app Features Share your calendar Get your calendar on the go Schedule reminders Send invitations and track RSVPs Syncs with desktop applications Offline access
- 34. What is Google Sites? Free website-building tool Features are similar to other Google products Fully customizable templates or create your own from scratch No need to learn HTML coding Automatically adjusts for viewing on mobile phones or tablet computers Permission settings allow for different levels of access Upload documents, videos, photos, charts, calendars, etc. easily
- 36. Google Analytics
- 37. Google Analytics
- 38. Google Voice
- 39. Google Voice
- 40. Google Apps is NOT Microsoft Office Microsoft Office Publisher Outlook PowerPoint Some compatability issues with Office products Server/Internet downtime Lack of control Storage limits Latency Privacy risks associated with cloud-based storage
- 41. Questions?
- 42. Contact Erin E. Anderson Principal, Museology Exhibits & Programs Email: erin@museology-mn.com Website: www.museology-mn.com Facebook: www.facebook.com/museology Twitter: www.twitter.com/museology Blog: museology-mn.tumblr.com Pinterest: pinterest.com/museology