Mango: Successful grant management for NGOs
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The document discusses the key phases of grant management for NGOs: 1) Contract Review, 2) Implementation, 3) Reporting and Monitoring, and 4) Closing Off the Grant. It emphasizes the importance of being organized and following the proper procedures around each phase to successfully manage grants and keep donors happy. This includes maintaining regular communication, meeting targets and deadlines, respecting contract dates, writing good reports, keeping proper documentation, and avoiding surprises.
Mango: Successful grant management for NGOs
- 1. Financial management for NGOs Successful grant management ... or how to keep your donors happy www.mango.org.uk
- 2. www.mango.org.uk Successful grant management is all about getting organised
- 3. www.mango.org.uk There are 4 key phases in the Grant Management Cycle
- 4. Take a moment to write down www.mango.org.uk what you think are the 4 phases of grant management... Go on when ready
- 6. 1. Contract Review Assess the terms & conditions BEFORE you sign the contact: Are the rules reasonable? Can you comply? What is your legal liability? What is negotiable?
- 7. 1. Contract Review 2. Implementation
- 8. 1. Contract Review 2. Implementation Set up or adapt systems to manage funds as per contract, eg: Accounting & coding structures Procurement procedure Donor reporting routines Grant management meetings.
- 9. 1. Contract Review 2. Implementation 3. Reporting & monitoring
- 10. 1. Contract Review 2. Implementation 3. Reporting & monitoring Account for and report on project progress: Maintain project accounts Provide financial and narrative donor reports Request budget revisions Keep donors informed of variations to the plan
- 11. 1. Contract Review 2. Implementation 3. Reporting & monitoring 4. Closing off the grant
- 12. 1. Contract Review Tie up the loose ends: 2. Implementation Use up budget within agreed timeframe Finalise accounts and files for donor audit 3. Reporting Prepare final finance and narrative reports & monitoring ...Celebrate the success of the project! 4. Closing off the grant
- 13. 1. Contract Review 2. Implementation 3. Reporting & monitoring 4. Closing off the grant
- 14. 1. Contract Review 2. Implementation Get properly organised around each of 3. Reporting these 4 key stages of grant management & monitoring and you will already be on your way to successful grant management. 4. Closing off the grant
- 15. Top tips on how to keep your donors happy www.mango.org.uk
- 16. www.mango.org.uk 1. Build trust Maintain regular communication with the donor contact person Meet reporting deadlines Follow the grant rules!
- 17. www.mango.org.uk 2. Meet project targets Deliver project activities as described in the proposal Implement the project within the agreed budget and timeframes
- 18. www.mango.org.uk 3. Respect contract dates Dont spend money before or after the agree contract dates Make sure invoices and receipts are all dated within the contract dates
- 19. www.mango.org.uk 4. Write good reports Prepare accurate and complete financial reports Explain variations from budget Be honest in the project report share challenges as well as successes
- 20. www.mango.org.uk 5. Keep grant files Keep a file with grant contracts and correspondence Get everything in writing especially if negotiating a variation in the contract or budget
- 21. www.mango.org.uk 6. Avoid surprises! Keep donors informed if targets or deadlines will be missed It is often possible to negotiate for more time or money.
- 22. www.mango.org.uk Find out more about grant management for NGOs on Mangos FREE online Guide to financial management
- 23. www.mango.org.uk Want to learn more? Join us on one of our practical and fun courses http://www.mango.org.uk/training training@mango.org.uk