Meet doc copy
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This document provides information about meeting documentation, including notices, agendas, and minutes. A notice informs attendees about an upcoming meeting and should be sent out reasonably in advance with the day, date, time and place. An agenda lists the official items of business to be addressed and is drawn up by the secretary in consultation with the chairperson. Minutes are the official record of the meeting and include discussions, decisions, attendees, and more. They are written by the secretary and serve as an accurate summary rather than a verbatim transcript.
![TRIVENI CEMENT INDUSTRIES LIMITED
Nov 18. 2013
Minutes of the Second Meeting of the
Board of Directors held at the Registered
Office of the Company [40, p sector , itanagar,
arunachal pradesh] at 3.30 p.m. On Friday,
Nov 18, 2013.
Present :
Chairperson
}Directors
In attendance :
Secretary
Solicitor
14](https://image.slidesharecdn.com/meetdoc-copy-140226102447-phpapp01/85/Meet-doc-copy-14-320.jpg)
![PRACTICAL HINTS TO WRITE
MINUTES
•
summarize, use abbreviations
•
use agenda as framework
•
record the names of speakers. [don’t record in
minutes]
•
record the names of those present
•
distinguish between record of decisions and
discussions
16](https://image.slidesharecdn.com/meetdoc-copy-140226102447-phpapp01/85/Meet-doc-copy-16-320.jpg)
![•
write dates, numbers, amounts, those designated to
act
•
note names of proposer, seconder, number of
members voting for, against and abstaining
•
give a suitable title to any other matter [if
discussed]
•
write dates and figures for references made to
letters and reports
•
use simple past tense and impersonal passive
voice
17](https://image.slidesharecdn.com/meetdoc-copy-140226102447-phpapp01/85/Meet-doc-copy-17-320.jpg)
Meet doc copy
- 2. DOCUMENTS • Notice - before the meeting • Agenda – before the meeting • Minutes- during the meeting 2
- 3. NOTICE • Sent to those who have the right to attend the meeting. • Should reach within reasonable time. • Day • Date • Time • Place 3
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- 5. TRIVENI CEMENT INDUSTRIES LIMITED 22nd rd. P sector, ITANAGAR(W) ARUNACHAL PRADESH Ph.26495999, fax:26495910 E-mail. tci@hotmail.com NOV 18,2013 NOTICE This is to inform you that the Second Meeting Of the Board of Directors will be held at the Registered office of the company, at 3.30p.m. On Friday, 15november, 2013. The agenda is attached. Sd/Secretary 5
- 6. AGENDA • Official list of things to be done or dealt with at a meeting • Drawn up by the secretary in consultation with the chairman • The business is transacted according to the agenda 6
- 7. IT CONTAINS: • Name of the org./ group & date of circulation • Day, date, time meeting and place of the • The program of business to be transacted • Signature of the secretary • Vote of thanks 7
- 8. TRIVENI CEMENT INDUSTRIES 22nd rd. P sector, ITANAGAR(W) LIMITED ARUNACHAL PRADESH Ph.26495999, fax:26495910 E-mail. tci@hotmail.com Nov 20, 2013 2.01 Confirmation of the minutes of the last meeting. 2.02 Confirmation of the appointment of Directors. 2.03 Appointment of the Managing Director of the company. 8
- 9. 2.04 Appointment of solicitors 2.05 Accommodation for the branch office at Delhi 2.06 Issue of prospectus 2.07 Date for the next meeting 2.08 Any other matter with the of the Chairperson permission 2.08 Vote of thanks Kamal Narain Secretary 9
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- 11. MINUTES • the official record of discussions held and decisions taken during the meeting • written by the secretary • serve as an aid to memory • a clear, concise, accurate and well organized summary • not a verbatim record 11
- 12. They contain: • name of the organizational unit • date, time and place of the meeting • number of the meeting • name of the chairperson • names of members present, absent, specially invited • signature of the secretary 12
- 13. TYPES OF MINUTES • Minutes of narration The secretary reported that all the directors present had accepted the office and signed the agreement. • Minutes of resolution Resolved: That Mr. J.K. Singh be appointed the solicitor of the company. 13
- 14. TRIVENI CEMENT INDUSTRIES LIMITED Nov 18. 2013 Minutes of the Second Meeting of the Board of Directors held at the Registered Office of the Company [40, p sector , itanagar, arunachal pradesh] at 3.30 p.m. On Friday, Nov 18, 2013. Present : Chairperson }Directors In attendance : Secretary Solicitor 14
- 15. 2.01 2.02 2.03 Kamal Narain Secretary 25.7.06 6.30 p.m. M.N. Parekh Chairperson 25.7.06 15 6.30 p.m.
- 16. PRACTICAL HINTS TO WRITE MINUTES • summarize, use abbreviations • use agenda as framework • record the names of speakers. [don’t record in minutes] • record the names of those present • distinguish between record of decisions and discussions 16
- 17. • write dates, numbers, amounts, those designated to act • note names of proposer, seconder, number of members voting for, against and abstaining • give a suitable title to any other matter [if discussed] • write dates and figures for references made to letters and reports • use simple past tense and impersonal passive voice 17
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- 19. REFERENCE BIBLIOGRAPHY BUSINESS COMMUNICATION by SATHYA SWAROOP DEBASISH BHAGABAN DAS WEBLIOGRAPHY http://www.clubhelp.org.au/governance/mee 19
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