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Meetings and Trainings for NID 2024.pptx

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Mousam Manna
Mousam Manna

The document outlines plans and actions for strengthening surveillance and vaccination efforts for an upcoming National Immunization Day (NID) in March 2024. It discusses holding meetings at the district and block levels to review microplans and identify challenges. Training activities for vaccinators are to be completed before the launch of the NID. Supervisory plans and evening feedback meetings are established to monitor progress and make corrections. The timeline proposes key activities like reviewing plans, conducting trainings, and mobilizing communities to be carried out in the months leading up to the March NID.

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1 Strengthening SIA Quality Meetings and Trainings for NID and effective supervision
NID Planning Meeting • Face to face meetings are better for interactions, coordination and learning • Virtual or face to face district workshop to be facilitated by Civil Surgeon/ DIO, with support from SMO-NPSP and other partners • Participation of MO I/Cs of all planning units • Key discussion points – Timeline of activities – DTF, microplanning, trainings, procurement of logistics – Key challenges – Way ahead 2
3 District Task Force Meetings • District Task Force should be activated in all districts • Should meet before the NID • DM to chair the meeting with participation of – District health officials CMO/CMHO, DIO, DPM – CDO, SDMs, BDOs, Block MOs – District level officers from • ICDS, Education, Social welfare, PRI, Transport, Railways, Information (District Information Officer) – Social Mobilization Network Partners, Rotary, IAP, IMA, Medical Colleges, NGOs, etc. – Community and Religious leaders
4 DTF Meeting • SMO/CMO/DIO to present feedback from previous SIA rounds • Review performance of each block/urban area and district as a whole • Review involvement and coordination of other departments • Social Mob efforts, Transport mobilization • Share strategy and preparedness for NID • Booth + HtH or exclusive HtH activity • Availability of vaccinators; status of trainings • Identify actions required • DIO to document minutes with action points, persons responsible and timeline by which activity would be completed
5 Organize Block / Tehsil Task Force Meetings for Inter-sectoral Coordination • Block /Tehsil Task Forces to be established under the chairmanship of SDM/BDO • Participants: Medical Officers, Officials from ICDS, Education, Revenue, Panchayati Raj Institutions, local NGOs & community leaders • BTF/TTF shall also discuss regularly to: Review progress Ensure completeness and timely implementation of activities • Role of district administration: Participate in BTFs, bring up issues of coordination like manpower deployment, transport etc for discussion Ensure meeting is organized before the round and minutes prepared for follow up actions
6 Microplanning and manpower identification • Microplan modifications may be needed in view of COVID situation • Availability of vaccinators may be altered • Closure of schools/ colleges • Details given in presentation on Microplanning
7 Supervisory Plans • Develop supervisory/monitoring plans for Sector PHC/additional PHC MOs District medical officers/Dy CMOs District/Bock administration officers Supervisory/Monitoring plans by state officers • Plans for evening feedback meetings/recording & reporting • Plans for monitoring & feedback through independent monitors by partners
8 Planning Vaccinator & Supervisor Trainings • Plan for training of all vaccinators, focus on new volunteers • Identify if training will be virtual or face to face • Ensure physical distancing • Complete all trainings/ catch up sessions 4-5 days before start of SIA activity • Decentralize training venues to increase attendance - sessions at addl. PHCs/ Community centers, etc. • Batch size ideally should not exceed 40 participants • Details in following presentation
9 Organize Evening Feedback Meetings & Ensure Timely Corrective Actions • Block/PHC Medical Officer to organize daily evening meetings with supervisors and monitors along with other participating departments • If face to face meeting, ensure physical distance and wearing of mask/ face cover • During evening meeting give feedback to supervisors & MOs on polio vaccination activities Areas not covered well Areas with coordination problems Areas with operational problems • Discuss and ensure mid- course corrections to solve problems seen in field • If missed areas or > 3 False Ps are detected by a monitor or supervisor, the activity has to be repeated in the area of the team concerned
Format for Tracking of Missed Areas • District data to be filled and displayed in this format 10 Areas detected with missed children – March 2024 NID Name of District/State District Block/Urban Area No. of Missed Houses/Children Reasons Actions Taken/ Comments
11 Monitoring and Supervision by Officials • During preparatory phase  Review microplanning, training, social mobilization and other interventions  Provide feedback to block and district task forces • During the booth & HTH activities  Monitor to assess quality of implementation  Provide feedback in evening review meetings and guide mid course corrections • SDMs, ADMs, and BDOs to be involved in planning and supervision – should be responsible and accountable for specific areas
Mar 2024 NID: Proposed Timeline of Activities • District NID workshop : Early Feb’ 24 • District Task Force meeting : 1 – 4week of Feb’ 24 • Micro plan review & manpower identification : complete by 3rd week of Feb’ 24 • Vaccinator/ supervisor trainings : 3 and 4 Week of Feb’ 24 • Release of funds & logistics to blocks : 3 and 4 Week of Feb’ 24 • Intensify social mobilization activities : 4 week of Feb and 1 week of Mar’ 24 • Launch of NID : 3 March 2024 • Report Coverage and bOPV stock position : Within 3 days of completion of NID
13 Dec 2023 SNID: Key Actions • During NID, ensure maximum coverage, with focus on high-risk areas • Ensure physical distancing and use of mask/face covers by vaccination teams • Following NID, ensure • routine immunization of beneficiaries in high-risk areas • Track, rationalize and report bOPV stock position at all levels after NID • Maintain high levels of AFP Surveillance sensitivity to detect any cVDPV or WPV importations
Presentation must be followed by discussion on key local issues requiring state/district level interventions & guidance Check all dates in presentation to align with NID dates in the respective state/ district 14 Add slides based on feedback / findings from previous polio campaigns

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Meetings and Trainings for NID 2024.pptx

  • 1. 1 Strengthening SIA Quality Meetings and Trainings for NID and effective supervision
  • 2. NID Planning Meeting • Face to face meetings are better for interactions, coordination and learning • Virtual or face to face district workshop to be facilitated by Civil Surgeon/ DIO, with support from SMO-NPSP and other partners • Participation of MO I/Cs of all planning units • Key discussion points – Timeline of activities – DTF, microplanning, trainings, procurement of logistics – Key challenges – Way ahead 2
  • 3. 3 District Task Force Meetings • District Task Force should be activated in all districts • Should meet before the NID • DM to chair the meeting with participation of – District health officials CMO/CMHO, DIO, DPM – CDO, SDMs, BDOs, Block MOs – District level officers from • ICDS, Education, Social welfare, PRI, Transport, Railways, Information (District Information Officer) – Social Mobilization Network Partners, Rotary, IAP, IMA, Medical Colleges, NGOs, etc. – Community and Religious leaders
  • 4. 4 DTF Meeting • SMO/CMO/DIO to present feedback from previous SIA rounds • Review performance of each block/urban area and district as a whole • Review involvement and coordination of other departments • Social Mob efforts, Transport mobilization • Share strategy and preparedness for NID • Booth + HtH or exclusive HtH activity • Availability of vaccinators; status of trainings • Identify actions required • DIO to document minutes with action points, persons responsible and timeline by which activity would be completed
  • 5. 5 Organize Block / Tehsil Task Force Meetings for Inter-sectoral Coordination • Block /Tehsil Task Forces to be established under the chairmanship of SDM/BDO • Participants: Medical Officers, Officials from ICDS, Education, Revenue, Panchayati Raj Institutions, local NGOs & community leaders • BTF/TTF shall also discuss regularly to: Review progress Ensure completeness and timely implementation of activities • Role of district administration: Participate in BTFs, bring up issues of coordination like manpower deployment, transport etc for discussion Ensure meeting is organized before the round and minutes prepared for follow up actions
  • 6. 6 Microplanning and manpower identification • Microplan modifications may be needed in view of COVID situation • Availability of vaccinators may be altered • Closure of schools/ colleges • Details given in presentation on Microplanning
  • 7. 7 Supervisory Plans • Develop supervisory/monitoring plans for Sector PHC/additional PHC MOs District medical officers/Dy CMOs District/Bock administration officers Supervisory/Monitoring plans by state officers • Plans for evening feedback meetings/recording & reporting • Plans for monitoring & feedback through independent monitors by partners
  • 8. 8 Planning Vaccinator & Supervisor Trainings • Plan for training of all vaccinators, focus on new volunteers • Identify if training will be virtual or face to face • Ensure physical distancing • Complete all trainings/ catch up sessions 4-5 days before start of SIA activity • Decentralize training venues to increase attendance - sessions at addl. PHCs/ Community centers, etc. • Batch size ideally should not exceed 40 participants • Details in following presentation
  • 9. 9 Organize Evening Feedback Meetings & Ensure Timely Corrective Actions • Block/PHC Medical Officer to organize daily evening meetings with supervisors and monitors along with other participating departments • If face to face meeting, ensure physical distance and wearing of mask/ face cover • During evening meeting give feedback to supervisors & MOs on polio vaccination activities Areas not covered well Areas with coordination problems Areas with operational problems • Discuss and ensure mid- course corrections to solve problems seen in field • If missed areas or > 3 False Ps are detected by a monitor or supervisor, the activity has to be repeated in the area of the team concerned
  • 10. Format for Tracking of Missed Areas • District data to be filled and displayed in this format 10 Areas detected with missed children – March 2024 NID Name of District/State District Block/Urban Area No. of Missed Houses/Children Reasons Actions Taken/ Comments
  • 11. 11 Monitoring and Supervision by Officials • During preparatory phase  Review microplanning, training, social mobilization and other interventions  Provide feedback to block and district task forces • During the booth & HTH activities  Monitor to assess quality of implementation  Provide feedback in evening review meetings and guide mid course corrections • SDMs, ADMs, and BDOs to be involved in planning and supervision – should be responsible and accountable for specific areas
  • 12. Mar 2024 NID: Proposed Timeline of Activities • District NID workshop : Early Feb’ 24 • District Task Force meeting : 1 – 4week of Feb’ 24 • Micro plan review & manpower identification : complete by 3rd week of Feb’ 24 • Vaccinator/ supervisor trainings : 3 and 4 Week of Feb’ 24 • Release of funds & logistics to blocks : 3 and 4 Week of Feb’ 24 • Intensify social mobilization activities : 4 week of Feb and 1 week of Mar’ 24 • Launch of NID : 3 March 2024 • Report Coverage and bOPV stock position : Within 3 days of completion of NID
  • 13. 13 Dec 2023 SNID: Key Actions • During NID, ensure maximum coverage, with focus on high-risk areas • Ensure physical distancing and use of mask/face covers by vaccination teams • Following NID, ensure • routine immunization of beneficiaries in high-risk areas • Track, rationalize and report bOPV stock position at all levels after NID • Maintain high levels of AFP Surveillance sensitivity to detect any cVDPV or WPV importations
  • 14. Presentation must be followed by discussion on key local issues requiring state/district level interventions & guidance Check all dates in presentation to align with NID dates in the respective state/ district 14 Add slides based on feedback / findings from previous polio campaigns