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MIS Presentation

C
Chathuranga Silva

Isuru Travels Pvt Ltd is a fast growing car rental company in Moratuwa, Sri Lanka that operates a fleet of over 400 vehicles. The company currently uses a basic IT system for administration, finance, vehicle management, and customer services. However, the management wants to improve the IT infrastructure. The proposed new system will allow for real-time vehicle tracking, generate detailed reports, and introduce a customer website. While changes could impact the organizational culture through restructuring and training needs, it is expected to improve operations and support further growth for the company.

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INTRODUCTION Isuru Travels Pvt Ltd.
ABOUT THE COMPANY Isuru Travels & Tours (Pvt) Ltd is a fast growing Rent A Car Company in Moratuwa. The company was first started before 8 years by its current managing director Currently Isuru Travels & Tours (Pvt) Ltd operates with a fleet of Over 400 Vehicles: over 50 4WD Jeeps 50 Vans, 200 Cars Double Cabs Coaches Lorries etc.
ABOUT THE COMPANY They have 30 drivers working for the company and 4 other workers employed at the yard. The main customer of the company is Dialog Axiata and also provide services to other famous companies like star constructions and sierra.
BUSINESS PROCESSES Administration Tax Processing Claims Processing Asset Management Document Management Finance & Accounting General Accounting Risk Accounting Financial Reporting Financial Management Shareholder Services
BUSINESS PROCESSES Payment Services Loan Processing Cheque Processing Vehicle Management Garage Management Customer Order Fulfilment Vehicle Controlling Vehicle Maintenance Sales Marketing and Customer Care Advertising Customer Analysis Customer Handling
INFORMATION FLOW
CURRENT IT INFRASTRUCTURE AND FACILITIES Six laptops Six personal computers Two telephone connections: Dialog and Sri Lanka Telecom Fingerprint attendance record system. Server computer with backup facilities Portable hard disks for backup purposes Four Internet connections: SLT Broadband connection and three Dialog 4G lines
CURRENT IT INFRASTRUCTURE AND FACILITIES CCTV cameras and monitors Printer and a photocopy machine Mobile phones Air conditioned office room The management of the company is not satisfied with the currently employed system. So they expecting to improve their IT infrastructure facilities.
ISSUES WITH THE CURRENT SYSTEM Can not collect all running charts before 24th of each month Current System do not handle the cab service and rent a car service businesses Can not track vehicle details such as Fuel Consumption Tour Distance Vehicle Idle Time Identify Whether AC on or off
PROPOSED SYSTEM Provide a user interface to upper management Generate reports/invoices of daily,weekly and monthly progress reports, vehicle status reports, employee reports, trip reports and etc Provide user friendly interface to employees Provide interface to warehouse where vehicle details can be updated Introduce real time tracking system for vehicles Web site for clients Install a device to vehicles for entering details send bulk sms for customers regarding order confirmation, order details and promotions
PROPOSED SYSTEM STRUCTURE
MIS Presentation
MIS Presentation
IMPACTS ON ORGANIZATIONAL CULTURE DUE TO CHANGES Growth organisation implement new system , custom software or specialised technology equipment such as GPS system, new user interfaces to keep operations running smoothly to decrease the time needed to complete a task. Structure Adapt to these changes, restructuring departments, modifying position requirements or adding and removing jobs should be done. Employers often require training on new software programs/System or equipment as a job requirement.
IMPACTS ON ORGANIZATIONAL CULTURE DUE TO CHANGES Operations Changes in day to day operation may come in the form of an upgrade to desktop computers ,to a smartphone, accurate office system or the introduction of a new information system. Managers increasingly utilise software platforms to conduct operations. Costs Purchasing or upgrading technology of the system are the key factors of costs.time frame and scale of adding new computers or software, strategic management must weigh the cost of improvements against the aware of added value to the company.

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MIS Presentation

  • 2. ABOUT THE COMPANY Isuru Travels & Tours (Pvt) Ltd is a fast growing Rent A Car Company in Moratuwa. The company was first started before 8 years by its current managing director Currently Isuru Travels & Tours (Pvt) Ltd operates with a fleet of Over 400 Vehicles: over 50 4WD Jeeps 50 Vans, 200 Cars Double Cabs Coaches Lorries etc.
  • 3. ABOUT THE COMPANY They have 30 drivers working for the company and 4 other workers employed at the yard. The main customer of the company is Dialog Axiata and also provide services to other famous companies like star constructions and sierra.
  • 4. BUSINESS PROCESSES Administration Tax Processing Claims Processing Asset Management Document Management Finance & Accounting General Accounting Risk Accounting Financial Reporting Financial Management Shareholder Services
  • 5. BUSINESS PROCESSES Payment Services Loan Processing Cheque Processing Vehicle Management Garage Management Customer Order Fulfilment Vehicle Controlling Vehicle Maintenance Sales Marketing and Customer Care Advertising Customer Analysis Customer Handling
  • 7. CURRENT IT INFRASTRUCTURE AND FACILITIES Six laptops Six personal computers Two telephone connections: Dialog and Sri Lanka Telecom Fingerprint attendance record system. Server computer with backup facilities Portable hard disks for backup purposes Four Internet connections: SLT Broadband connection and three Dialog 4G lines
  • 8. CURRENT IT INFRASTRUCTURE AND FACILITIES CCTV cameras and monitors Printer and a photocopy machine Mobile phones Air conditioned office room The management of the company is not satisfied with the currently employed system. So they expecting to improve their IT infrastructure facilities.
  • 9. ISSUES WITH THE CURRENT SYSTEM Can not collect all running charts before 24th of each month Current System do not handle the cab service and rent a car service businesses Can not track vehicle details such as Fuel Consumption Tour Distance Vehicle Idle Time Identify Whether AC on or off
  • 10. PROPOSED SYSTEM Provide a user interface to upper management Generate reports/invoices of daily,weekly and monthly progress reports, vehicle status reports, employee reports, trip reports and etc Provide user friendly interface to employees Provide interface to warehouse where vehicle details can be updated Introduce real time tracking system for vehicles Web site for clients Install a device to vehicles for entering details send bulk sms for customers regarding order confirmation, order details and promotions
  • 14. IMPACTS ON ORGANIZATIONAL CULTURE DUE TO CHANGES Growth organisation implement new system , custom software or specialised technology equipment such as GPS system, new user interfaces to keep operations running smoothly to decrease the time needed to complete a task. Structure Adapt to these changes, restructuring departments, modifying position requirements or adding and removing jobs should be done. Employers often require training on new software programs/System or equipment as a job requirement.
  • 15. IMPACTS ON ORGANIZATIONAL CULTURE DUE TO CHANGES Operations Changes in day to day operation may come in the form of an upgrade to desktop computers ,to a smartphone, accurate office system or the introduction of a new information system. Managers increasingly utilise software platforms to conduct operations. Costs Purchasing or upgrading technology of the system are the key factors of costs.time frame and scale of adding new computers or software, strategic management must weigh the cost of improvements against the aware of added value to the company.