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Module of Easy HRMS

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Ariful Islam
Ariful Islam

This document outlines the modules and features of an HRMS system. It includes 6 core modules: Dashboard, Admin, Employee, Leave, Recruitment, and Performance. The Admin module contains various user and system configuration settings like user management, job settings, qualifications, and general settings. The Employee module stores employee personal details, contact details, family, job details, salary, qualifications, and attachments. Optional modules include Leave, Recruitment, and Performance to manage employee leave, hiring, and reviews.

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1 Modules of Easy HRMS There are 6 basic modules are listed below, where Dashboard, Admin & Employee modules are mandatory and rest three is optional. 1. Dashboard 2. Admin a. User Management b. Job Settings i. Job Title ii. Job Department iii. Pay Grades iv. Employment Status v. Work Shift c. Organization i. General Information ii. Unit d. Qualification i. Education ii. Skills iii. Language iv. License v. Membership e. General Settings i. Nationalities ii. Email Configuration 3. Employee a. Personal Details b. Contact Details c. Family d. Job Details i. Job ii. Job Track e. Salary f. Qualifications i. Work Experience ii. Education iii. Skills iv. Language v. License g. Attachments h. Configure i. Print
2 4. Leave a. Apply b. Approve Leave c. Assign Leave d. Configure i. Leave Cycle ii. Leave Type iii. Entitlement iv. Work Week v. Holidays e. Print 5. Recruitment a. Candidate b. Vacancies 6. Performance a. Configure b. Manage Reviews c. My Trackers d. Employee Trackers
3 Admin: User Management Displayed Field: Login Name, User Role, Employee Name, Status Search Field: Login Name AND Employee Name AND User Role FIELDS INTERFACE VALUES REQUIRED REMARKS User Role List box ESS, Manager, Admin YES -ESS: Employee Self Service Employee ID List box Employee Name YES -Key field -Name should be displayed Login Name Textbox None YES Password Textbox None YES -Will be displayed as **** -Validation required with typing again and matching Status List box Enabled, Disabled YES Admin: Job Settings: Job Title Displayed Field: Job Title, Job Description Order By Job Title Search Field: Job Title FIELDS INTERFACE VALUES REQUIRED REMARKS Job Title Textbox None YES -Key Field Job Description Textbox None NO Job Specification Upload Image None NO Note Textbox NO Admin: Job Settings: Job Department Displayed Field: Department Name, No of Post, Existing (count by existing employees) Order By Department Name Search Field: Department Name FIELDS INTERFACE VALUES REQUIRED REMARKS Department ID None None YES -Key Field -Auto Number Department Textbox None YES
4 Name No of Post Textbox Number No -For example, production dept. need 45 person to employ Admin: Job Settings: Pay Grade Displayed Field: Name of Pay Grade FIELDS INTERFACE VALUES REQUIRED REMARKS Grade ID None None YES -Key Field -Auto Number Grade Name Textbox None YES Admin: Job Settings: Employment Status Displayed Field: Employment Status FIELDS INTERFACE VALUES REQUIRED REMARKS Employment Status ID None None YES -Key Field -Auto Number Employment Status Name Textbox None YES -Hint: Contractual, Permanent etc. Admin: Job Settings: Work Shift Displayed Field: Shift Name, From, To, Hours Per Day FIELDS INTERFACE VALUES REQUIRED REMARKS Shift ID None None YES -Key Field -Auto Number Shift Name Textbox None YES Time From Textbox 01:00am to12:00pm YES -Incremented by 15 minutes Time To Textbox 01:00am to12:00pm YES -Incremented by 15 minutes Duration Hour Textbox Calculated YES -Calculated from time to- from Admin: Organization: General Information
5 Only EDIToption is required FIELDS INTERFACE VALUES REQUIRED REMARKS Organization Name Textbox None YES Tax ID Textbox None No Number of Employees Textbox None No Registration Info Textbox None No Phone Textbox None No Fax Textbox None No Email Textbox None No Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template Note Textbox No Admin: Organization: Unit Displayed Field: Unit Name, Description, City, Country. FIELDS INTERFACE VALUES REQUIRED REMARKS Unit ID None None YES -Key Field -Auto Number Unit Name Textbox None YES Description Textbox None NO Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template Admin: Qualification: Education
6 Displayed Field: List of Degree FIELDS INTERFACE VALUES REQUIRED REMARKS Education ID None None YES -Key Field -Auto Number Name of Degree Textbox None YES Admin: Qualification: Skills Displayed Field: Name of Skills, Description FIELDS INTERFACE VALUES REQUIRED REMARKS Skill ID None None YES -Key Field -Auto Number Name of Skills Textbox None YES Description Textbox None NO Admin: Qualification: Language Displayed Field: List of Language FIELDS INTERFACE VALUES REQUIRED REMARKS Language ID None None YES -Key Field -Auto Number Name of Language Textbox None YES Admin: Qualification: License Displayed Field: List of License FIELDS INTERFACE VALUES REQUIRED REMARKS License ID None None YES -Key Field -Auto Number Name of License Textbox None YES Admin: Qualification: Membership Displayed Field: List of Membership
7 FIELDS INTERFACE VALUES REQUIRED REMARKS Membership ID None None YES -Key Field -Auto Number Name of Membership Textbox None YES Admin: General Settings: Nationality Displayed Field: List of Nationality FIELDS INTERFACE VALUES REQUIRED REMARKS Nationality ID None None YES -Key Field -Auto Number Name of Nationality Textbox None YES Admin: General Settings: Email Configuration Only EDIToption is required Displayed Field: List of Nationality FIELDS INTERFACE VALUES REQUIRED REMARKS Mail Sent As Textbox None YES -Key Field -Auto Number Path to Sendmail Textbox None NO Admin: General Settings: Email Subscription Only EDIToption is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Key Field Leave Checkbox YES/NO NO Notice Checkbox YES/NO NO Employee: Personal Details Displayed Field: Employee ID, Name, Job Title, Department, Sub Unit, Supervisor -Employees other details will be displayed once any employee is selected from the above displayed field.
8 Search Field: Employee Name, Employee ID, Job Title, Department, Unit Name, Report To FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Key Field Card No Textbox None NO Employee Name Textbox None YES Fathers Name Textbox None NO Mothers Name Textbox None NO Gender Options Male, Female YES Date of Birth Date field None NO Marital Status List box Married, Unmarried, Divorced, Widow NO Religion List box Muslim, Hindu, Christian, Buddhist NO Blood Group List box .. NO Nationality None None NO National ID Textbox None NO Pictures Upload image None NO Employee: Contact Details -Only EDIT option is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template
9 Home Telephone Textbox None NO Mobile Textbox None YES Work Telephone Textbox None NO Work Email Textbox None NO Other Email Textbox None NO Emergency Contact Details Textbox None NO -Name, relation, phone, email etc. in a single field Employee: Family Displayed Field: Name of Family Member, Relationship, DOB Order By DOB FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of Family Member Textbox None Relation List box Husband, Wife, Son, Daughter, Other DOB Date box Employee: Job Details: Job -Only EDIT option is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Job Title Textbox None YES Employment Status List box None YES Job Department List box None NO Joining Date Date field None NO Sub Unit List box None NO Report To Search Field None NO -Foreign Key Field Shift ID List box None NO -Foreign Key Field Leave Opening Balance Textbox None NO
10 Employee: Job Details: Job Track Displayed Field: Joining Date, Job Title, Job Department, Sub Unit Order By Joining Date, FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Joining Date Date field None YES Job Title List Box None NO -Foreign Key Field Job Department List box NO Sub Unit List box NO Track List Box - Recruitment, Promotion, Transfer Employee: Job Details: Salary Displayed Field: Amount, Currency, Pay Frequency Order By Amount FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Pay Frequency List box None YES Currency List box None YES -USD, BDT, EUR etc. Amount Text box None YES Comments Text box None No Status List box -Enabled -Disabled YES -Only one current salary will be enabled Employee: Attachments FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Document Type List Box None YES Like CV, National ID, Certificates, Immigration, Others etc. Attachments Upload image None YES Comments Textbox None NO
11 Employee: Qualifications: Work Experience Displayed Field: Company Name, Position Held, Duration Order By To FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of the Company Textbox None Job Title List box None Job Description From Date field None To Date field None Currently Working Checkbox YES/NO Employee: Qualifications: Education Displayed Field: Degree, Board/University, Institute, Result, And Passing Year Order By Passing Year FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Degree List box None Board/University List box None Institute Textbox None Result Type List -None -Division, CGPA Result Textbox None -Only number Year Textbox None -Only number Employee: Qualifications: Training Displayed Field: Name of Training, Institute, Country, Duration Order By From FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of Training Textbox Institute Textbox
12 Country List From Date To Date Note Text Employee: Qualifications: Skills Displayed Field: Name of Skills, Year of Experience Order By Name of Skills FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Skills Textbox None Year of Experience Textbox None -Only number Comments Employee: Qualifications: Language Displayed Field: Name of Language, Read, Write & Speak Order By Name of Language FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Language List box None -Bangla, English etc Fluency List box None -Write, Speak, Read Competency List box None -Poor, Basic, Good, Native Comments Textbox Employee: Qualifications: License FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select License Type List box None -Driving, Reg. etc License Number Textbox None Issue Date Date field None Expiry Date Date field Leave: Configure: Leave Cycle
13 Only EDIT option required FIELDS INTERFACE VALUES REQUIRED REMARKS Start Date Date Field None YES End Date Date Field None YES -Auto fill by 12 months Leave: Configure: Leave Type FIELDS INTERFACE VALUES REQUIRED REMARKS Leave Type Textbox None -Key Field -CL, ML etc No of Days Textbox None Leave: Configure: Entitlement FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search by all, dept. wise or individual and select Leave Type List box None -Key Field -CL, ML etc Leave: Configure: Work Week Only EDIT option required FIELDS INTERFACE VALUES REQUIRED REMARKS Days List box Sunday,,,,,, Saturday YES -Total 7 LIST BOX required for each days Status List box Full day, Half days, Non working days YES Leave: Configure: Holidays
14 FIELDS INTERFACE VALUES REQUIRED REMARKS Holiday Name Text box None YES -Key field -Use name understandable Date Date field None YES -Accepts date between leave cycle Full-Half Day List box None YES Leave: Leave Application Employee will apply for leave, Employee may cancel it, Leave may be rejected or approved Assign and Approve Leave, both the interface will work on this table. FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Leave Type List box None YES -Key Field -CL, ML etc Start Date Date field None YES Application End Date Date field None YES Approved End Date None None NO Status None None YES Applied, Cancelled, Rejected, Approved Comments Textbox None NO
15 SL LINK INSTRUCTION STATUS 1. 1 2 http://greenpower.swlbd.c om/leave/assign_leave -Indexing on focus not done. -Edit/Update/Delete option is required under menu Leave List -Each leave entry will create a unique ID/document number (format is like EMP_ID- DATE i.e. 0081-20150401 i.e. id is recommended to generate using start date) to adjust the manual documentation/indexing. This auto generated ID will be displayed at the right with special visible format (may by Bold/Italic/Color or within a level Box) -Earn/Regular/Casual Leave balance is not calculating after selecting the employee. Add the last opening balance declared in LeaveConfigureEarn Leave 2. 2 1 http://greenpower.swlbd.c om/leave/assign_leave - In the leave status at the right, there will be link on the different leave type, which will further display the details leave status for the specific type clicked by user. 3. 2 4 http://greenpower.swlbd.c om/leave/leave_cycle - End date should be 30th June, 2016 4. 2 5 http://greenpower.swlbd.c om/attendance/create - Not e t hat, if employee punch his ID card later in t he same day using attendance reader, do not consider t hat entryas employees office IN/Attendance t ime. 5. 2 5 http://greenpower.swlbd.c om/personnel_info/person al_details - Show 50 records of employee at a time and use Next Page/Last Page options as smarter site have. 6. 2 9 report : Blood Group -Change caption at top Reports by Filter By: -All grids of table not showing. -Searching fields caption is not showing properly, though the report is ok. I have tried with Blood Group Filter, but caption showing Course Type: O+
16 7. 3 0 Report: Employees Leave Status and auto adjustment -blood group wise report showing????? 8. 3 1 Report: Monthly Attendance Summery -List should be ascending Order By Department, Employee ID -No attendance will be count for holidays as declared in Leave Configure. -All Grid in the report table not showing 9. 3 2 Report: Emp. Details Attendance -Report not showing -Change caption to Employee-wise Details Attendance -All Grid in the report table not showing -Searching fields are required by: Employee ID/Name, Department Start Date, End Date -List should be ascending Order By Department, Employee ID 10. All Add New record throughout the site. -Use Tab order sequentially for all through the data entry screen. -Radio button is recommended to replace by Drop-Down List. 11. Software Title Title of the software at Top Frame should come from the Organization Name http://greenpower.swlbd.com/admin/orga nization from database, which it is actually entered. 12.1 4 http://greenpower.swlbd.c om/admin/user_managem ent/create - 1 user created, named kishore with role ESS, When he logs in, no menu is coming. So he only change his password and apply for leave. - 13. Leave edit is not possible
17 Green Power Access Control Requirements --- 1. Attendance report should use parameter/variable for late time to generate reports. 2. Incremented database RMS_A.mdb should be reduced from Admin Panel of Desktop Module. Previous/History data from table data_card should be periodically removed with proper backup. 3. Leave Management: 3.1. Any type leave is not allowed during probation period. 3.2. CL- 10 days from July to June, Laps if not used. 3.3. EL- 12 days after confirming or being permanent, calculated from date of permanent/confirming each year. 3.4. ML-Medical/Sick Leave is 14 days from july to june. Laps if not used. 3.5. WL-Leave without pay is applicable in probation period, some times as a punishment or for special reasons. 4. Document Management: 4.1. DCR: Daily Call Reports 4.2. DAR: Daily Activities Reports 4.3. Others
18 HRIS Features Document Storage (http://www.infometrics- bd.com/Products/Brochure_HRM.pdf) Go paperless - Upload and save electronic documents for your employees. All major file formats can be stored. -Documents are stored on our servers and backed up regularly. -Display your own company documents (such as handbooks and blank forms) to your employees through their MY Account.

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Module of Easy HRMS

  • 1. 1 Modules of Easy HRMS There are 6 basic modules are listed below, where Dashboard, Admin & Employee modules are mandatory and rest three is optional. 1. Dashboard 2. Admin a. User Management b. Job Settings i. Job Title ii. Job Department iii. Pay Grades iv. Employment Status v. Work Shift c. Organization i. General Information ii. Unit d. Qualification i. Education ii. Skills iii. Language iv. License v. Membership e. General Settings i. Nationalities ii. Email Configuration 3. Employee a. Personal Details b. Contact Details c. Family d. Job Details i. Job ii. Job Track e. Salary f. Qualifications i. Work Experience ii. Education iii. Skills iv. Language v. License g. Attachments h. Configure i. Print
  • 2. 2 4. Leave a. Apply b. Approve Leave c. Assign Leave d. Configure i. Leave Cycle ii. Leave Type iii. Entitlement iv. Work Week v. Holidays e. Print 5. Recruitment a. Candidate b. Vacancies 6. Performance a. Configure b. Manage Reviews c. My Trackers d. Employee Trackers
  • 3. 3 Admin: User Management Displayed Field: Login Name, User Role, Employee Name, Status Search Field: Login Name AND Employee Name AND User Role FIELDS INTERFACE VALUES REQUIRED REMARKS User Role List box ESS, Manager, Admin YES -ESS: Employee Self Service Employee ID List box Employee Name YES -Key field -Name should be displayed Login Name Textbox None YES Password Textbox None YES -Will be displayed as **** -Validation required with typing again and matching Status List box Enabled, Disabled YES Admin: Job Settings: Job Title Displayed Field: Job Title, Job Description Order By Job Title Search Field: Job Title FIELDS INTERFACE VALUES REQUIRED REMARKS Job Title Textbox None YES -Key Field Job Description Textbox None NO Job Specification Upload Image None NO Note Textbox NO Admin: Job Settings: Job Department Displayed Field: Department Name, No of Post, Existing (count by existing employees) Order By Department Name Search Field: Department Name FIELDS INTERFACE VALUES REQUIRED REMARKS Department ID None None YES -Key Field -Auto Number Department Textbox None YES
  • 4. 4 Name No of Post Textbox Number No -For example, production dept. need 45 person to employ Admin: Job Settings: Pay Grade Displayed Field: Name of Pay Grade FIELDS INTERFACE VALUES REQUIRED REMARKS Grade ID None None YES -Key Field -Auto Number Grade Name Textbox None YES Admin: Job Settings: Employment Status Displayed Field: Employment Status FIELDS INTERFACE VALUES REQUIRED REMARKS Employment Status ID None None YES -Key Field -Auto Number Employment Status Name Textbox None YES -Hint: Contractual, Permanent etc. Admin: Job Settings: Work Shift Displayed Field: Shift Name, From, To, Hours Per Day FIELDS INTERFACE VALUES REQUIRED REMARKS Shift ID None None YES -Key Field -Auto Number Shift Name Textbox None YES Time From Textbox 01:00am to12:00pm YES -Incremented by 15 minutes Time To Textbox 01:00am to12:00pm YES -Incremented by 15 minutes Duration Hour Textbox Calculated YES -Calculated from time to- from Admin: Organization: General Information
  • 5. 5 Only EDIToption is required FIELDS INTERFACE VALUES REQUIRED REMARKS Organization Name Textbox None YES Tax ID Textbox None No Number of Employees Textbox None No Registration Info Textbox None No Phone Textbox None No Fax Textbox None No Email Textbox None No Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template Note Textbox No Admin: Organization: Unit Displayed Field: Unit Name, Description, City, Country. FIELDS INTERFACE VALUES REQUIRED REMARKS Unit ID None None YES -Key Field -Auto Number Unit Name Textbox None YES Description Textbox None NO Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template Admin: Qualification: Education
  • 6. 6 Displayed Field: List of Degree FIELDS INTERFACE VALUES REQUIRED REMARKS Education ID None None YES -Key Field -Auto Number Name of Degree Textbox None YES Admin: Qualification: Skills Displayed Field: Name of Skills, Description FIELDS INTERFACE VALUES REQUIRED REMARKS Skill ID None None YES -Key Field -Auto Number Name of Skills Textbox None YES Description Textbox None NO Admin: Qualification: Language Displayed Field: List of Language FIELDS INTERFACE VALUES REQUIRED REMARKS Language ID None None YES -Key Field -Auto Number Name of Language Textbox None YES Admin: Qualification: License Displayed Field: List of License FIELDS INTERFACE VALUES REQUIRED REMARKS License ID None None YES -Key Field -Auto Number Name of License Textbox None YES Admin: Qualification: Membership Displayed Field: List of Membership
  • 7. 7 FIELDS INTERFACE VALUES REQUIRED REMARKS Membership ID None None YES -Key Field -Auto Number Name of Membership Textbox None YES Admin: General Settings: Nationality Displayed Field: List of Nationality FIELDS INTERFACE VALUES REQUIRED REMARKS Nationality ID None None YES -Key Field -Auto Number Name of Nationality Textbox None YES Admin: General Settings: Email Configuration Only EDIToption is required Displayed Field: List of Nationality FIELDS INTERFACE VALUES REQUIRED REMARKS Mail Sent As Textbox None YES -Key Field -Auto Number Path to Sendmail Textbox None NO Admin: General Settings: Email Subscription Only EDIToption is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Key Field Leave Checkbox YES/NO NO Notice Checkbox YES/NO NO Employee: Personal Details Displayed Field: Employee ID, Name, Job Title, Department, Sub Unit, Supervisor -Employees other details will be displayed once any employee is selected from the above displayed field.
  • 8. 8 Search Field: Employee Name, Employee ID, Job Title, Department, Unit Name, Report To FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Key Field Card No Textbox None NO Employee Name Textbox None YES Fathers Name Textbox None NO Mothers Name Textbox None NO Gender Options Male, Female YES Date of Birth Date field None NO Marital Status List box Married, Unmarried, Divorced, Widow NO Religion List box Muslim, Hindu, Christian, Buddhist NO Blood Group List box .. NO Nationality None None NO National ID Textbox None NO Pictures Upload image None NO Employee: Contact Details -Only EDIT option is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Address Line 1 As per template Address Line 2 As per template City As per template State/Province As per template Zip/Postal Code As per template Country As per template
  • 9. 9 Home Telephone Textbox None NO Mobile Textbox None YES Work Telephone Textbox None NO Work Email Textbox None NO Other Email Textbox None NO Emergency Contact Details Textbox None NO -Name, relation, phone, email etc. in a single field Employee: Family Displayed Field: Name of Family Member, Relationship, DOB Order By DOB FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of Family Member Textbox None Relation List box Husband, Wife, Son, Daughter, Other DOB Date box Employee: Job Details: Job -Only EDIT option is required FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Job Title Textbox None YES Employment Status List box None YES Job Department List box None NO Joining Date Date field None NO Sub Unit List box None NO Report To Search Field None NO -Foreign Key Field Shift ID List box None NO -Foreign Key Field Leave Opening Balance Textbox None NO
  • 10. 10 Employee: Job Details: Job Track Displayed Field: Joining Date, Job Title, Job Department, Sub Unit Order By Joining Date, FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Joining Date Date field None YES Job Title List Box None NO -Foreign Key Field Job Department List box NO Sub Unit List box NO Track List Box - Recruitment, Promotion, Transfer Employee: Job Details: Salary Displayed Field: Amount, Currency, Pay Frequency Order By Amount FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Pay Frequency List box None YES Currency List box None YES -USD, BDT, EUR etc. Amount Text box None YES Comments Text box None No Status List box -Enabled -Disabled YES -Only one current salary will be enabled Employee: Attachments FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Document Type List Box None YES Like CV, National ID, Certificates, Immigration, Others etc. Attachments Upload image None YES Comments Textbox None NO
  • 11. 11 Employee: Qualifications: Work Experience Displayed Field: Company Name, Position Held, Duration Order By To FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of the Company Textbox None Job Title List box None Job Description From Date field None To Date field None Currently Working Checkbox YES/NO Employee: Qualifications: Education Displayed Field: Degree, Board/University, Institute, Result, And Passing Year Order By Passing Year FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Degree List box None Board/University List box None Institute Textbox None Result Type List -None -Division, CGPA Result Textbox None -Only number Year Textbox None -Only number Employee: Qualifications: Training Displayed Field: Name of Training, Institute, Country, Duration Order By From FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Name of Training Textbox Institute Textbox
  • 12. 12 Country List From Date To Date Note Text Employee: Qualifications: Skills Displayed Field: Name of Skills, Year of Experience Order By Name of Skills FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Skills Textbox None Year of Experience Textbox None -Only number Comments Employee: Qualifications: Language Displayed Field: Name of Language, Read, Write & Speak Order By Name of Language FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Language List box None -Bangla, English etc Fluency List box None -Write, Speak, Read Competency List box None -Poor, Basic, Good, Native Comments Textbox Employee: Qualifications: License FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select License Type List box None -Driving, Reg. etc License Number Textbox None Issue Date Date field None Expiry Date Date field Leave: Configure: Leave Cycle
  • 13. 13 Only EDIT option required FIELDS INTERFACE VALUES REQUIRED REMARKS Start Date Date Field None YES End Date Date Field None YES -Auto fill by 12 months Leave: Configure: Leave Type FIELDS INTERFACE VALUES REQUIRED REMARKS Leave Type Textbox None -Key Field -CL, ML etc No of Days Textbox None Leave: Configure: Entitlement FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search by all, dept. wise or individual and select Leave Type List box None -Key Field -CL, ML etc Leave: Configure: Work Week Only EDIT option required FIELDS INTERFACE VALUES REQUIRED REMARKS Days List box Sunday,,,,,, Saturday YES -Total 7 LIST BOX required for each days Status List box Full day, Half days, Non working days YES Leave: Configure: Holidays
  • 14. 14 FIELDS INTERFACE VALUES REQUIRED REMARKS Holiday Name Text box None YES -Key field -Use name understandable Date Date field None YES -Accepts date between leave cycle Full-Half Day List box None YES Leave: Leave Application Employee will apply for leave, Employee may cancel it, Leave may be rejected or approved Assign and Approve Leave, both the interface will work on this table. FIELDS INTERFACE VALUES REQUIRED REMARKS Employee ID Search Field None YES -Foreign Key Field -Search and select Leave Type List box None YES -Key Field -CL, ML etc Start Date Date field None YES Application End Date Date field None YES Approved End Date None None NO Status None None YES Applied, Cancelled, Rejected, Approved Comments Textbox None NO
  • 15. 15 SL LINK INSTRUCTION STATUS 1. 1 2 http://greenpower.swlbd.c om/leave/assign_leave -Indexing on focus not done. -Edit/Update/Delete option is required under menu Leave List -Each leave entry will create a unique ID/document number (format is like EMP_ID- DATE i.e. 0081-20150401 i.e. id is recommended to generate using start date) to adjust the manual documentation/indexing. This auto generated ID will be displayed at the right with special visible format (may by Bold/Italic/Color or within a level Box) -Earn/Regular/Casual Leave balance is not calculating after selecting the employee. Add the last opening balance declared in LeaveConfigureEarn Leave 2. 2 1 http://greenpower.swlbd.c om/leave/assign_leave - In the leave status at the right, there will be link on the different leave type, which will further display the details leave status for the specific type clicked by user. 3. 2 4 http://greenpower.swlbd.c om/leave/leave_cycle - End date should be 30th June, 2016 4. 2 5 http://greenpower.swlbd.c om/attendance/create - Not e t hat, if employee punch his ID card later in t he same day using attendance reader, do not consider t hat entryas employees office IN/Attendance t ime. 5. 2 5 http://greenpower.swlbd.c om/personnel_info/person al_details - Show 50 records of employee at a time and use Next Page/Last Page options as smarter site have. 6. 2 9 report : Blood Group -Change caption at top Reports by Filter By: -All grids of table not showing. -Searching fields caption is not showing properly, though the report is ok. I have tried with Blood Group Filter, but caption showing Course Type: O+
  • 16. 16 7. 3 0 Report: Employees Leave Status and auto adjustment -blood group wise report showing????? 8. 3 1 Report: Monthly Attendance Summery -List should be ascending Order By Department, Employee ID -No attendance will be count for holidays as declared in Leave Configure. -All Grid in the report table not showing 9. 3 2 Report: Emp. Details Attendance -Report not showing -Change caption to Employee-wise Details Attendance -All Grid in the report table not showing -Searching fields are required by: Employee ID/Name, Department Start Date, End Date -List should be ascending Order By Department, Employee ID 10. All Add New record throughout the site. -Use Tab order sequentially for all through the data entry screen. -Radio button is recommended to replace by Drop-Down List. 11. Software Title Title of the software at Top Frame should come from the Organization Name http://greenpower.swlbd.com/admin/orga nization from database, which it is actually entered. 12.1 4 http://greenpower.swlbd.c om/admin/user_managem ent/create - 1 user created, named kishore with role ESS, When he logs in, no menu is coming. So he only change his password and apply for leave. - 13. Leave edit is not possible
  • 17. 17 Green Power Access Control Requirements --- 1. Attendance report should use parameter/variable for late time to generate reports. 2. Incremented database RMS_A.mdb should be reduced from Admin Panel of Desktop Module. Previous/History data from table data_card should be periodically removed with proper backup. 3. Leave Management: 3.1. Any type leave is not allowed during probation period. 3.2. CL- 10 days from July to June, Laps if not used. 3.3. EL- 12 days after confirming or being permanent, calculated from date of permanent/confirming each year. 3.4. ML-Medical/Sick Leave is 14 days from july to june. Laps if not used. 3.5. WL-Leave without pay is applicable in probation period, some times as a punishment or for special reasons. 4. Document Management: 4.1. DCR: Daily Call Reports 4.2. DAR: Daily Activities Reports 4.3. Others
  • 18. 18 HRIS Features Document Storage (http://www.infometrics- bd.com/Products/Brochure_HRM.pdf) Go paperless - Upload and save electronic documents for your employees. All major file formats can be stored. -Documents are stored on our servers and backed up regularly. -Display your own company documents (such as handbooks and blank forms) to your employees through their MY Account.