MW2014 Art in the Clouds Alexander+Krause
- 1. Art in the Clouds Creating an Archival Repository for Museum Assets using Cloud Storage and Open Source Jane Alexander & Niki Krause Cleveland Museum of Art
- 3. DIGITAL STRATEGY Looking at the Big Picture
- 5. Archival Repository in Collection-information and Scholarship Backbone
- 6. INCEPTION Bruce buried by DVDs
- 10. Inception Photo Studios artwork photography uncropped, high-res masters three sets of 3800 archival DVDs = 11,400 manual lookup / pull to use long-term viability of DVDs gold DVDs = $$$$$$ ditch the DVDs, move to online storage but, its archival in nature
- 11. Interdepartmental Team CIO + Applications Services Manager (leader) Museum Archivist + Digital Archivist IT network+infrastructure+storage duo Library Applications Analyst / developer Photo Studio Assistant Manager Photographers Collections Management / Registrar Conservation staff Performing Arts, Music, and Film staff
- 12. Approach inventory digital materials identify appropriate standards storage platform+management software map metadata define workflows ingest+iterate
- 13. Inventory & Projections artwork photography conservation photography editorial photography business documents AV of institutional history AV of lectures, performances artwork in time-based media = 20TB now, 35TB by 2018
- 14. Standards LOCKSS & archival best practices OAIS reference model preservation file formats PREMIS descriptive & technical metadata schemas Dublin Core (DCMI) IPTC, XMP, etc. mapped to DCMI local metadata needs = local schema
- 16. Storage Platform Options onsite hardware/storage + AMS SaaS/hosted solution cloud-based hardware/storage, with in-house AMS administration but there were concerns!
- 17. Performance
- 18. Virtual Data Center on same ISP trunk
- 23. 5 years = $500,000+
- 24. Archival Management Systems Options considered: DSpace (open source/SaaS, MIT) CONTENTdm (SaaS, OCLC) Fedora Commons (open source, Cornell) Archivematica (open source) Invenio (open source, CERN)
- 27. Ingest Progress @ 9 Months editorial photography ingested artwork photography 遜 staged, mapped conservation photography file name review+de-duping underway business documents scripting xformations AV detailed inventory, analog to digital artwork in time-based media 10 works accessioned so far team working on in-house standards
- 28. Challenges developer is leaving the museum TOMORROW staff time Digital Archivist Conservation and PAMF staff availability network storage running high demand for more DSpace installs
Editor's Notes
- #3: A year ago, we started contemplating an art in the clouds project it turned out to be a much bigger project, and fit in a much bigger picture than we originally thought
- #4: When I arrived at the museum, I looked at everything, and started the work of formulating a tech-side digital strategy, using Gallery One and ArtLens as a a test bed...
- #5: We found that our back-end systems naturally fell into functional groups, and could be tied together... this diagram shows the backbones, and the context of this presentation is here, in the collection-information and scholarship backbone. (flip to next slide to highlight)
- #7: The project started with a visit I made to our photo studio in 2010...
- #8: Here is Bruce, our Photo Studio Manager, with the working copies of the artwork photography master DVDs -- there are 3800 here, and twice as many stored in remote locations.
- #9: obviously, those masters a vital for both documentation and research, and worth their weight in gold... Bruce keeps them neatly stacked, as you saw.
- #10: But finding just the digital file needed for any one purpose was like finding something in the dragon's hoard, and it the process is time-consuming and far from efficient.