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NDF2017 - Digitisation 101 Workshop

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David Sanderson

This document provides an overview of a digitization training session. It includes: - An agenda for the morning and afternoon sessions which will cover topics like project planning, imaging standards, and practical scanning demonstrations. - Information on factors to consider for project planning like assessing needs, budgeting costs, strategic alignment, and setting metrics. - Details on recommended imaging standards including equipment, file formats, metadata practices, and storage best practices. - Resources for further reading on digitization guidelines, practices, and case studies.

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DIGITISATION 101 #NDFNZ Supported and hosted by
DAVE SANDERSON PROJECT LEADER | COLLECTION IMAGING @thebiglankyape dsanderson@aucklandmuseum.com
MAARTEN HOLL DIONNE WARD MELISSA IRVING Health & Safety // Housekeeping
PROGRAMME FOR THE MORNING SESSION: 9 10:30 Introductions, expectations for the day and session no. 1 Project planning and setup considerations 10:30 11 Morning Tea (Oceania) 11 12:00 Session no. 2 Imaging standards, formats and equipment selection (assessing needs for collection type) 12:00 1:00 Lunch (free reign meet back at Registration Desk)
PROGRAMME FOR THE AFTERNOON SESSION: 1:00 1:15 Reviewing the morning and any Q&As Setting the scene for the afternoon 1:30 2 Practical session no. 1 Look at tethering and lighting basics 2 2:30 Practical session no. 2 Shooting a 3D object 2:30 3 Afternoon tea (Oceania) 3 3:30 Practical session no. 3 Shooting artwork/flat 2D items/quick negatives overview 3:30 4 Exporting and publishing of your data 4 4:30 Review the day and Q&A session
PROJECT PLANNING Youve got to ask the obvious questions Do you need to digitise it at all? If so,why? Whats your end game? (You need to know what you want before you start)
Why? Prototype Cost Equipment Storage Salaries Consumables Scope Project Plan
MAKE FRIENDS WITH YOUR IT DEPARTMENT
WHY? Its what everyone is doing is not good enough (especially if youre doing 3D) End use is critical (can you use it check your copyright)
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
PROTOTYPING Test different objects solid representation is key Test different equipment options experience helps to narrow things down sometimes Look hard at your software options Look hard at your data movement Time it end to end cost it out (time, $ and people)
COSTING IT ALL Its really easy to miss hidden costs that will sting later
COSTING IT ALL Equipment (and its replacement) *review here against costs from your prototyping Staffing Software Ongoing costs to maintain your digital files forever If its not forever, whats the cost to decommision? OPEX vs CAPEX funding is what youre making an asset/collection in its own right?
STRATEGIC ALIGNMENT Your work is a much easier sell if youre getting behind and directly linked to your organisational strategy
BEFORE YOU START PRODUCTION Set up your metrics Set targets (but make them realistic) Find your balance between numbers, motivation and ambivalence *institutionalisation is your enemy Inspiration for yourself and leadership for your time is your rocket fuel
ANALYTICS Were all accountable to someone Numbers and analytics are your power
NDF2017 - Digitisation 101 Workshop
10:30 11
STANDARDS, FORMATS & EQUIPMENT Go back to your why Technology marches on, aim high Moderation is key if youre producing temporary content
STANDARDS, FORMATS & EQUIPMENT At Auckland Museum were using mainly Canon, some Hasselblad 50MP is about the standard Some outliers
NDF2017 - Digitisation 101 Workshop
STANDARDS, FORMATS & EQUIPMENT Is everyone playing along nicely? Standardisation of EVERYTHING is absolutely key If different areas are working differently, ring-fence yourselves (back to your scope)
STANDARDS, FORMATS & EQUIPMENT Where and how are you storing it? Think about digital preservation basics Min. 3 copies, min. 2 places, 1 offsite at all times *how do you sync it?
STANDARDS, FORMATS & EQUIPMENT We save 4x file formats for each image: RAW (Canon CR2) DNG (Adobe proprietary RAW) Vanilla 8-bit Uncompressed TIFF JPEG (and derivatives) Metadata get your metadata sorted! NO Photoshop & destructive editing
STANDARDS, FORMATS & EQUIPMENT Scanner resolution (ppi = pixels per inch): 300ppi = 3,000 x 2,400 pixels 600ppi = 6,000 x 4,800 pixels 1200ppi = 12,000 x 9,600 pixels *Remember most printed work only has print resolution of approx 300dpi (dpi = dots per inch) 8inches 10inches
STANDARDS, FORMATS & EQUIPMENT Camera resolution 50mp 8688 x 5792 pixels 300ppi = 28.96 x 19.3 inches 600ppi = 14.48 x 9.65 inches 1200ppi = 7.24 x 4.83 inches *Remember when you reprint an image from 50mp its easy to reach large sizes and that same 8688 x 5792 pixels is equivalent to over 8k screen ??inches ??inches
STANDARDS, FORMATS & EQUIPMENT If youre getting serious, consider a DAMS system?
STANDARDS, FORMATS & EQUIPMENT Instigates a consolidated approach to media creation across the whole organisation @ AWMM Forms a good starting point for genuine digital preservation Major driver for digitisation standards
STANDARDS, FORMATS & EQUIPMENT Unique name for each file uniqueID_001, _002 etc. Filename cross checked several times through end-to-end process Named at point of capture File name directly relates to each object
STANDARDS, FORMATS & EQUIPMENT Look for JHOVE and DROID if you want to get geeky and validate your files Look into PREMIS metadata schema
RESOURCES https://pinboard.in/u:imagingservices Digital NZ- http://www.digitalnz.org/make-it-digital http://www.digitizationguidelines.gov/guidelines/digitize-technical.html https://www.metamorfoze.nl/english/digitization http://www.digitizationguidelines.gov/guidelines/digitize-planning.html http://en.nationaalarchief.nl/sites/default/files/docs/guidelines_digitisation_photographic_materials_0.pdf https://luminous-landscape.com/scannerless-digital-capture-and-processing-ofnegative-film-photographs/ https://www.youtube.com/watch?v=miI4kcH_S1g&feature=youtu.be The AIC Guide to Digital Photography and Conservation Documentation http://imagemuse.org/ NZ Photographers of Cultural Collections GLAM Digitisation (Australasia) Rijksmuseum guide to 2D and 3D digitisation
12noon - 1
12noon - 1 RECAP // Q&A
12noon - 1 PRACTICAL SESSIONS 1 & 2 Tethering & Lighting Basics
2:30 3
12noon - 1 PRACTICAL SESSION 3 Artwork/2D/Negatives
EXPORTING & DATA PUBLISHING Capture: DSLR Remote Pro Import, Process and Export: Adobe Lightroom No editing done beyond final review of white balance and embedding of a series of tags: 1) Auckland War Memorial Museum 2) Collection Department (eg Natural Sciences) 3) Collection Area (eg Marine) 4) Photographer name (eg Jennifer Carol)
EXPORTING & DATA PUBLISHING Think about the effect your post-production is going to have on the longevity of your digital files Photoshop is fun (too fun at times) but editing can damage your files and steal time you could have been using creating more work
EXPORTING & DATA PUBLISHING File formats for the web: Almost always JPEG JPEG2000 if you want to do something clever. Set your resolution accordingly (72ppi / 96ppi) Think about how big your image wants to be? 1000px, 2000px, full res? Please do not watermark your images very out of date Looking into IIIF for universal sharing of images (http://iiif.io/ ) How do you want to share and license? Digital New Zealand and Creative Commons Usage and Image rights go hand-in-hand with digitisation!
EXPORTING & DATA PUBLISHING Ask yourself how proprietary your platform is? Can you move on? Does it share via APIs? Can you leverage the data ecosystem (Digital NZ, Google, Wikimedia)
EXPORTING & DATA PUBLISHING If youre doing crowd sourcing or user contributed content know before you start if you plan to keep the info, and how you plan on treating it *Plug for Adam Moriartys 2017 NDF talk
RECAP // Q&A

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NDF2017 - Digitisation 101 Workshop

  • 2. DAVE SANDERSON PROJECT LEADER | COLLECTION IMAGING @thebiglankyape dsanderson@aucklandmuseum.com
  • 3. MAARTEN HOLL DIONNE WARD MELISSA IRVING Health & Safety // Housekeeping
  • 4. PROGRAMME FOR THE MORNING SESSION: 9 10:30 Introductions, expectations for the day and session no. 1 Project planning and setup considerations 10:30 11 Morning Tea (Oceania) 11 12:00 Session no. 2 Imaging standards, formats and equipment selection (assessing needs for collection type) 12:00 1:00 Lunch (free reign meet back at Registration Desk)
  • 5. PROGRAMME FOR THE AFTERNOON SESSION: 1:00 1:15 Reviewing the morning and any Q&As Setting the scene for the afternoon 1:30 2 Practical session no. 1 Look at tethering and lighting basics 2 2:30 Practical session no. 2 Shooting a 3D object 2:30 3 Afternoon tea (Oceania) 3 3:30 Practical session no. 3 Shooting artwork/flat 2D items/quick negatives overview 3:30 4 Exporting and publishing of your data 4 4:30 Review the day and Q&A session
  • 6. PROJECT PLANNING Youve got to ask the obvious questions Do you need to digitise it at all? If so,why? Whats your end game? (You need to know what you want before you start)
  • 7. Why? Prototype Cost Equipment Storage Salaries Consumables Scope Project Plan
  • 8. MAKE FRIENDS WITH YOUR IT DEPARTMENT
  • 9. WHY? Its what everyone is doing is not good enough (especially if youre doing 3D) End use is critical (can you use it check your copyright)
  • 13. PROTOTYPING Test different objects solid representation is key Test different equipment options experience helps to narrow things down sometimes Look hard at your software options Look hard at your data movement Time it end to end cost it out (time, $ and people)
  • 14. COSTING IT ALL Its really easy to miss hidden costs that will sting later
  • 15. COSTING IT ALL Equipment (and its replacement) *review here against costs from your prototyping Staffing Software Ongoing costs to maintain your digital files forever If its not forever, whats the cost to decommision? OPEX vs CAPEX funding is what youre making an asset/collection in its own right?
  • 16. STRATEGIC ALIGNMENT Your work is a much easier sell if youre getting behind and directly linked to your organisational strategy
  • 17. BEFORE YOU START PRODUCTION Set up your metrics Set targets (but make them realistic) Find your balance between numbers, motivation and ambivalence *institutionalisation is your enemy Inspiration for yourself and leadership for your time is your rocket fuel
  • 18. ANALYTICS Were all accountable to someone Numbers and analytics are your power
  • 21. STANDARDS, FORMATS & EQUIPMENT Go back to your why Technology marches on, aim high Moderation is key if youre producing temporary content
  • 22. STANDARDS, FORMATS & EQUIPMENT At Auckland Museum were using mainly Canon, some Hasselblad 50MP is about the standard Some outliers
  • 24. STANDARDS, FORMATS & EQUIPMENT Is everyone playing along nicely? Standardisation of EVERYTHING is absolutely key If different areas are working differently, ring-fence yourselves (back to your scope)
  • 25. STANDARDS, FORMATS & EQUIPMENT Where and how are you storing it? Think about digital preservation basics Min. 3 copies, min. 2 places, 1 offsite at all times *how do you sync it?
  • 26. STANDARDS, FORMATS & EQUIPMENT We save 4x file formats for each image: RAW (Canon CR2) DNG (Adobe proprietary RAW) Vanilla 8-bit Uncompressed TIFF JPEG (and derivatives) Metadata get your metadata sorted! NO Photoshop & destructive editing
  • 27. STANDARDS, FORMATS & EQUIPMENT Scanner resolution (ppi = pixels per inch): 300ppi = 3,000 x 2,400 pixels 600ppi = 6,000 x 4,800 pixels 1200ppi = 12,000 x 9,600 pixels *Remember most printed work only has print resolution of approx 300dpi (dpi = dots per inch) 8inches 10inches
  • 28. STANDARDS, FORMATS & EQUIPMENT Camera resolution 50mp 8688 x 5792 pixels 300ppi = 28.96 x 19.3 inches 600ppi = 14.48 x 9.65 inches 1200ppi = 7.24 x 4.83 inches *Remember when you reprint an image from 50mp its easy to reach large sizes and that same 8688 x 5792 pixels is equivalent to over 8k screen ??inches ??inches
  • 29. STANDARDS, FORMATS & EQUIPMENT If youre getting serious, consider a DAMS system?
  • 30. STANDARDS, FORMATS & EQUIPMENT Instigates a consolidated approach to media creation across the whole organisation @ AWMM Forms a good starting point for genuine digital preservation Major driver for digitisation standards
  • 31. STANDARDS, FORMATS & EQUIPMENT Unique name for each file uniqueID_001, _002 etc. Filename cross checked several times through end-to-end process Named at point of capture File name directly relates to each object
  • 32. STANDARDS, FORMATS & EQUIPMENT Look for JHOVE and DROID if you want to get geeky and validate your files Look into PREMIS metadata schema
  • 33. RESOURCES https://pinboard.in/u:imagingservices Digital NZ- http://www.digitalnz.org/make-it-digital http://www.digitizationguidelines.gov/guidelines/digitize-technical.html https://www.metamorfoze.nl/english/digitization http://www.digitizationguidelines.gov/guidelines/digitize-planning.html http://en.nationaalarchief.nl/sites/default/files/docs/guidelines_digitisation_photographic_materials_0.pdf https://luminous-landscape.com/scannerless-digital-capture-and-processing-ofnegative-film-photographs/ https://www.youtube.com/watch?v=miI4kcH_S1g&feature=youtu.be The AIC Guide to Digital Photography and Conservation Documentation http://imagemuse.org/ NZ Photographers of Cultural Collections GLAM Digitisation (Australasia) Rijksmuseum guide to 2D and 3D digitisation
  • 36. 12noon - 1 PRACTICAL SESSIONS 1 & 2 Tethering & Lighting Basics
  • 38. 12noon - 1 PRACTICAL SESSION 3 Artwork/2D/Negatives
  • 39. EXPORTING & DATA PUBLISHING Capture: DSLR Remote Pro Import, Process and Export: Adobe Lightroom No editing done beyond final review of white balance and embedding of a series of tags: 1) Auckland War Memorial Museum 2) Collection Department (eg Natural Sciences) 3) Collection Area (eg Marine) 4) Photographer name (eg Jennifer Carol)
  • 40. EXPORTING & DATA PUBLISHING Think about the effect your post-production is going to have on the longevity of your digital files Photoshop is fun (too fun at times) but editing can damage your files and steal time you could have been using creating more work
  • 41. EXPORTING & DATA PUBLISHING File formats for the web: Almost always JPEG JPEG2000 if you want to do something clever. Set your resolution accordingly (72ppi / 96ppi) Think about how big your image wants to be? 1000px, 2000px, full res? Please do not watermark your images very out of date Looking into IIIF for universal sharing of images (http://iiif.io/ ) How do you want to share and license? Digital New Zealand and Creative Commons Usage and Image rights go hand-in-hand with digitisation!
  • 42. EXPORTING & DATA PUBLISHING Ask yourself how proprietary your platform is? Can you move on? Does it share via APIs? Can you leverage the data ecosystem (Digital NZ, Google, Wikimedia)
  • 43. EXPORTING & DATA PUBLISHING If youre doing crowd sourcing or user contributed content know before you start if you plan to keep the info, and how you plan on treating it *Plug for Adam Moriartys 2017 NDF talk