Organizing messages
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This document provides an overview of email features in Microsoft Outlook 2010, including: 1. Quick Steps allow users to apply multiple actions like moving or forwarding messages with one click. 2. Folders and categories help organize emails and identify them with colors. 3. Search folders use criteria to view messages from different folders in one place, like all unread emails.
Organizing messages
- 1. 速 速 Microsoft Outlook 2010 Training E-Mail Feature NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in
- 2. Course contents Quick Steps Folders Move Messages into Folders Categories Search Features Summary
- 3. Quick Steps Quick Steps is a new feature in Microsoft Outlook 2010 that applies multiple actions at the same time to email messages. This helps you quickly manage your mailbox. e.g. if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task.
- 4. Create a Quick Step In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step. Click an action type from the list or click Custom. In the Name box, type a name for the new Quick Step. Click the icon button next to the Name box, click an icon, and then click OK. Under Actions, choose an action that you want the Quick Step to do. Click Add Action for any additional actions. To create a keyboard shortcut, in the Shortcut key box, click the keyboard shortcut that you want to assign. Note New Quick Steps appear at the top of the gallery on the Home tab in the Quick Steps group. Although changed Quick Steps keep the same location in the gallery, you can rearrange them in Manage Quick Steps.
- 5. Create a folder Folders provide a way to organize email messages, contacts, and tasks in Outlook. To add a folder to the Navigation Pane do the following: On the Folder tab, in the New group, click New Folder. Note When in the Calendar view, the New Folder command is replaced with New Calendar. In the Name box, enter a name for the folder. In the Select where to place the folder list, click the location for the new folder. The new folder will become a sub folder of the folder you select. Click OK.
- 6. Move Messages into Folders Select the messages from source folder. Drag and drop to the destination folder using Navigation Page. or right click on the messages and select Move option then select the destination or In the Home tab, select Move
- 7. Categories Color adds visibility to your Outlook items. Color categories can be assigned to email messages in Microsoft Outlook, which enables you to quickly identify them and associate them with related items To assign a color category, do the following: For a message in your Inbox or any message list Right-click the message, point to Categorize, and then click a color category. For an open message On the Message tab, in the Options group, click Categorize, and then click a color category.
- 8. Search Click the File tab. Click Options. Click Search.
- 9. Search folders A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria. For example, the Unread Mail Search Folder enables you to view all unread messages in one folder, even though the messages might be saved in different folders.
- 10. Search folders In Mail, on the Folder tab, in the New group, click New Search Folder. Keyboard shortcut To create a Search Folder, click CTRL+SHIFT+P. From the Select a Search Folder list, click the Search Folder you want to add. If prompted, under Customize Search Folder, specify the search criteria to use. To select a different mailbox to search, under Customize Search Folder, click the arrow at the Search mail in box, and then select the mailbox from the list.
- 11. Summary Quick Steps Folders Move Messages into Folders Categories Search Features
Editor's Notes
- [Notes to trainer: This presentation must beviewed in PowerPoint 2010.If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.To browse other downloadable Outlook training presentations, see the Download Office 2010 training page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
- Using This TemplateThis Microsoft PowerPoint速 template has training content about using conditional formatting in MicrosoftOutlook速 2010 to help manage your Inbox, calendar, and to-do list. Its content is adapted from the Office.com Training course called Manage your mail and more with conditional formatting.PowerPoint version: The template must be viewed in PowerPoint 2010. If you dont have PowerPoint 2010, the videos included in the presentation will not play. If you dont have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback:If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.際際滷 layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layouts title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. Its applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains a link to the online version of this training course that takes you to the Quick Reference Card that is published for the course.Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer.