Planning a Chapter Event
- 3. EventPlanningTimeline Decide on venue and other details Obtain contracts and review before signing If contract has any insurance language, complete the form on MJ Sorority¡¯s website at least two weeks in advance Ruth at MJ will be in touch with any questions or concerns Have a fun and safe event! REMEMBER, MAKE SURE YOU¡¯RE FOLLOWING YOUR SORORITY¡¯S EVENT PLANNING GUIDELINES! Choose a date ¨C at least 30 days in advance
- 4. WhatToDo&When FIRST AND FOREMOST, MAKE SURE YOU¡¯RE FOLLOWING YOUR SORORITY¡¯S EVENT PLANNING GUIDELINES!
- 5. EventPlanningTimeline Choose a date ¨C at least 30 days in advance
- 8. Howlong?
- 11. DecideonAVenue
- 12. MakeSuretheVenueisInsured Recommended minimum limits (when applicable): General Liability¡ª$1,000,000 Liquor Liability¡ª$1,000,000
- 13. MakeSuretheVenueisInsured If hiring security, verify that the security company carries: Workers¡¯ Compensation/Employee Liability¡ª$100,000/$500,000/$100,000
- 14. MakeSuretheVenueisInsured If hiring transportation, verify that the transportation company carries: Automobile Liability (for buses) ¡ª $1,000,000
- 16. ReviewContractsfromtheVenue Don¡¯t sign any contracts until you have reviewed thoroughly.
- 17. EventPlanningTimeline If contract has any insurance language or someone asks you for a Certificate of Insurance, complete the form on MJ Sorority¡¯s website at least two weeks in advance
- 18. CompletetheCertificateofInsuranceForm IF there is insurance language (e.g. requesting a Certificate of Insurance or proof of insurance), complete the Certificate of Insurance Request Form at www.mjsorority.com.
- 20. Remember In order to ensure that we can process your request as quickly as possible, fill out the form as completely as possible and complete the form two weeks prior to the event.
- 21. Mjsorority.com Where to find the Certificate of Insurance Form
- 23. EventPlanningTimeline Ruth at MJ will be in touch with any questions or concerns
- 26. EventPlanningTimeline Have a fun and safe event!
Editor's Notes
- When reviewing or requesting a Certificate of Insurance from a third-party vendor or a venue when they are providing the alcohol, always ensure that the limits are specified on the Certificate of Insurance. We recommend the following limits, but check with your organization¡¯s policies.
- 1. Don¡¯t sign any contracts until you have reviewed thoroughly. A contract could be an Agreement, a Waiver of Liability, a Facility Use Agreement or Rules and Regulations. These documents often obligate the insured to legal ramifications