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DIVISION ORIENTATION ON
THE APPLICATION OF PNPKI
DIGITAL SIGNATURES

Philippine National Public Key
Infrastructure (PNPKI)
The PKI is one of the core services
being offered by the Department
of Information and
Communications Technology
(DICT) that will foster trust in the
government by ensuring secure
and reliable online transactions.
PKI is essentially a set of
hardware, software, policies,
personnel and procedures
needed to create, manage,
distribute, use, store and
revoke digital certificates.
At the heart of the PKI is the concept of digital certificates.

Who can avail?
Private individuals
Government agencies and personnel
Government computers, servers and machines

02
PNPKI Individual Certificate
Application Form

Requirements
? Electronic copies of passport size photo and
signature
? Fillable PNPKI Application Form
? Adobe Acrobat Reader

Step 1:
DOWNLOAD AND INSTALL
ADOBE ACROBAT READER

Open your browser and type the following URL to access the Adobe
Acrobat Reader download page: https://get.adobe.com/reader/

Wait until the initialization reaches 100% to download the installer.

Click Save to download the installer in your computer.

Open the folder where the installer
is saved and double-click it to run
the setup.

Wait until the installer reaches 100%.

Click Finish once the installation is complete. Your Adobe Acrobat
Reader will automatically open.

Step 2:
DOWNLOAD THE PNPKI
APPLICATION FORM

To download the PNPKI Application Form, open your web browser and
type the following URL in the address bar:
https://tinyurl.com/pnpki2024pamp

The OneDrive folder will appear in your browser showing two files.
Select the file named
PNPKI Individual
Certificate Application
Form (fillable).pdf

Click the
Download button
to save the PNPKI
Application Form
in your computer.

As a guide, a sample
filled-out form is also
found in the link
provided. It has a
filename of
SAMPLE_FILL
OUT_PNPKI-Individual-
Certificate-Application-
Form.pdf. Just follow the
previous steps in
downloading it.

Open the folder where you downloaded the PNPKI Application Form.
Double-click to open the file.

Step 3:
FILL UP THE PNPKI
APPLICATION FORM

Read the instructions stated in the PNPKI Application Form before
encoding your data.

Type in your necessary
details on the appropriate
boxes.
Red Boxes are required
details that need to be
filled-out.
All entries encoded in the
form should be in BLOCK
or CAPITAL LETTERS.

Under item 4G (Date of Birth), follow the format provided (DD/MM/YYYY). You
can also use the dropdown to select the date of birth.

Under item 4O, type DEPARTMENT OF EDUCATION – SCHOOLS DIVISION OF
PAMPANGA.
Under item 4P, type your School ID and Name of School. (example: 999999
SAMPLE ELEMENTARY SCHOOL)
If school has no School ID yet, only type the name of the school.

Under item 5I, type your DepEd Email address. School DepEd Email
addresses are not allowed.
Under item 5J, type your alternate email address. If you do not have
another email address, just leave it blank since it is not a required field.

Step 4:
ATTACH THE PICTURE IN THE
PNPKI APPLICATION FORM

REMINDERS:
Before you attach your picture and electronic signature, take note of the
following:
? The picture should be taken within the last 6 months.
? The picture should show the whole head up to shoulders.
? The picture should have a white background and has the following
requirements:
Width = 35mm
Height = 45mm
File format = .jpg or .png

Click the placeholder where the photo should be placed.

Click Browse… to locate the photo
and click open.
Make sure that the picture has the
following dimensions:
Width = 35mm
Height = 45mm
The required file formats
are .jpg or .png

The Photo is now attached to the fillable form.
You can click again the photo if you wish to change the photo.

Step 5:
ATTACH THE ELECTRONIC
SIGNATURE IN THE PNPKI
APPLICATION FORM

REMINDER:
The electronic signature should be clear and have the same file format as the
picture (.jpg or .png). Only black or blue inks. Red is not ALLOWED.

To attach the signature, go to the declaration page and click the
placeholder where the signature should be located.

A pop-up window will open so that you may locate your signature then
click open to attach the digital signature.

Do the same in the subscriber agreement page.

Once you are done,
click File -> Save As…

Select the same
location from where
you opened your
PNPKI Application form
by clicking it.

Save your PNPKI Application form using the following format:
LASTNAME_FIRSTNAME_EMPLOYEENO_SCHOOLID_PAMPANGA
Ex.: DELACRUZ_JUAN_4321675_546321_PAMPANGA
Filename should be in
BLOCK or CAPITAL
LETTERS.

03
ROLES AND RESPONSIBILITIES
OF THE PNPKI TEAM

DIVISION LEVEL:
ADMINISTRATIVE OFFICER V
? Preparation of the vetting certification that will be
submitted to DICT
ADMINISTRATIVE OFFICER IV (PERSONNEL UNIT)
? Validation and verification of submitted list of
personnel

DIVISION LEVEL:
INFORMATION TECHNOLOGY OFFICER I
? Coordination with District and Cluster ICT
Coordinators in the submission of PNPKI applications.
? Consolidation and preparation of requirements (PNPKI
application forms, Vetting Certification, Bulk
Application Encoding Form) that will be submitted to
DICT.

DISTRICT/CLUSTER LEVEL:
PUBLIC SCHOOLS DISTRICT SUPERVISOR/CLUSTER
CHAIRPERSON
? Oversight of the status of PNPKI application submissions
in their respective districts/clusters.
DISTRICT/CLUSTER ICT COORDINATOR
application forms, Bulk Application Encoding Form)
that will be submitted to Schools Division.
? Submission of PNPKI applications of schools within
their districts/clusters to the Schools Division.

SCHOOL LEVEL:
SCHOOL HEAD
? Oversight of the status of PNPKI application
submissions within the school.
SCHOOL ICT COORDINATOR
application forms, Bulk Application Encoding Form)
that will be submitted to the district/cluster ICT
Coordinator.
? Submission of PNPKI applications of schools within
their districts/clusters to the district/cluster ICT
Coordinator.

04
CONSOLIDATION AND
SUBMISSION PROCEDURES

SCHOOL LEVEL
CONSOLIDATION AND

1. School teaching and non-teaching personnel who will
serve in the 2025 elections shall fully accomplish the
digital PNPKI Application Form. This will include the
attachment of photo and digital signature in the said
form.
Note:
? Applicants must see to it that all data encoded in their application forms
are accurate and complete.
? Applicants must follow the correct format in naming their PNPKI
application forms
(LASTNAME_FIRSTNAME_EMPLOYEENO_SCHOOLID_PAMPANGA).

2. The School ICT Coordinator shall collect all accomplished
digital PNPKI application forms and encode the necessary
information of the school personnel in the PNPKI Bulk
Application Encoding Form 2024 Excel file.
(https://tinyurl.com/pnpkiconsoformpamp)
Note: School ICT Coordinators must see to it that the number of PNPKI
application forms match the number of personnel encoded in the PNPKI
Bulk Application Encoding Form 2024 Excel File.

3. After preparing all requirements needed (PNPKI
Application Forms, PNPKI Bulk Application Encoding
Form), the School ICT Coordinator shall submit said files
to the District/Cluster ICT Coordinator.
Note: School ICT Coordinators must see to it that the number of PNPKI
application forms match the number of personnel encoded in the PNPKI
Bulk Application Encoding Form 2024 Excel File.

DISTRICT/CLUSTER LEVEL
CONSOLIDATION AND

1. The District/Cluster ICT Coordinator shall collect all
PNPKI application requirements from the schools. The
said requirements include the following:
? Duly accomplished PNPKI Application Forms
? PNPKI Bulk Application Encoding Form 2024 Excel file

2. After a particular school have completed and submitted all
requirements, the District/Cluster ICT Coordinator shall
create a folder with the name of the school in the
OneDrive folder shared by the Division ITO. (Only the
District/Cluster ICT Coordinator can access the said folder.)

3. The District/Cluster ICT Coordinator will consolidate all
the PNPKI Encoding Forms into one Excel File. Each
school are separated by worksheets.

4. The District/Cluster ICT Coordinator will inform the
PNPKI Team, through the Division ITO, that all schools
have complied within his/her district/cluster.

DIVISION LEVEL
CONSOLIDATION AND

1. Once the Division PNPKI team is informed of a
submission from a district/cluster, a validation process will
take place.

2. If there are incomplete and/or erroneous entries found in
the requirements, the Division PNPKI Team will inform
the District/Cluster ICT Coordinator to comply with the
deficiencies.

3. After a successful validation, the Division PNPKI Team,
through the Division ITO, will prepare all necessary
requirements for bulk application of personnel.

4. The Division ITO shall submit the necessary
requirements to the DICT Regional Office 3 for
processing of requests for PNPKI application of SDO
personnel. These will include:
? Duly accomplished PNPKI Application Forms
? Validated PNPKI Bulk Application Encoding Form 2024
Excel file
? Vetting Certification from the Schools Division Office

1. Only regular DepEd personnel can apply using the bulk
application process. School personnel who are funded by
the LSB, substitute teachers, contract of service personnel
are not included in the said application process. They must
apply their PNPKI digital signatures using the ORS of the
DICT.

2. DepEd personnel MUST use their DepEd Email address in
the PNPKI application form. Personal email addresses can
only be used as alternative email addresses.

3. DepEd personnel who are not receiving emails in their
Gmail accounts are advised by the ICT Unit to use their
Microsoft Outlook accounts instead.
DIVISION MEMORANDUM NO. 482, S. 2023
REITERATION OF DIVISION MEMORANDUM NO. 28, S. 2023
DIVISION INTERIM GUIDELINES ON THE MIGRATION FROM
GOOGLE WORKSPACE TO MICROSOFT 365

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