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Powerpoint tips

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Saint Mary's University of Minnesota
Saint Mary's University of Minnesota

The document provides tips for creating effective PowerPoint presentations. It discusses problems with relying too heavily on PowerPoint, such as using bulleted lists that dilute clear communication. Tips include using a maximum of 10-12 lines per slide, employing professional fonts, avoiding simple bullet point lists, being judicious about images and graphics, and using simple animations instead of fancy templates. The overall message is to focus on conveying information as clearly as possible rather than relying on PowerPoint defaults or overuse of certain design elements.

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September 30, 2016 ? 1 POWERPOINT TIPS Bob Andersen Saint Mary¡¯s University of Minnesota Director, Instructional Technology-SGPP
September 30, 2016 ? 2 EFFECTIVE POWERPOINT PRESENTATIONS Just ignore Bob. He has a habit of talking whenever I am presenting! It¡¯s so annoying. We all know who¡¯s in charge here¡­ Your friend, MS PowerPoint
September 30, 2016 ? 3 THE PROBLEMS WITH POWERPOINT Edward Tufte a respected authority on communicating complex information visually. He reminds us that: ? PowerPoint is a very linear communications medium ? Bulleted outlines dilute clear communication ? PowerPoint has extremely low information resolution PowerPoint may not be the optimal solution to your presentation needs and it may actually detract from your message.
The Default Fonts are Too Big and Clunky ? Stay away from the PowerPoint default template ? The template leaves little room for information ? It is likely intended for use in a large room
Too Much Information ? Security professionals must be security knowledge portals for our organizations ? Interact with all departments and units ? Interact at all levels of the organization ? Represent the enterprise to external organizations ? Rapidly evolving body of knowledge ? Requires immediacy with new threats and vulnerabilities ? Cross-disciplinary ? Strategic and tactical; conceptual and technical ? Depth and breadth ? Other Skills ¨C Plan, organize, conceptualize ¨C Lead, manage, set priorities, ¨C Make decisions, compromise ¨C Influence, sell ¨C Communicate, present, write, listen ¨C Consult ¨C Confront, agitate, assert authority ¨C Hold accountable ? We have more descriptive baselines and frameworks than any other discipline! ? Bodies of Knowledge ¨C Corporate ¨C Government ? Standards ? Educational Standards ¨C NSA Centers of Academic Excellence ¨C National Training Standard for Information Security Professionals ¨C National Information Assurance Training Standard for Information Systems Security Officers
Use a Maximum of 10-12 Lines per ºÝºÝߣ (28) ? Actively manage your skills (24 font) o ¡°Commodity-like¡± functions can become outsourced (20 font) o Don¡¯t allow yourself to become a ¡°dinosaur¡± ? Make a commitment to lifelong learning ? Don¡¯t just focus upon the ¡®hard¡¯ skills and technical competencies. o Speaking, writing, presenting, listening, influence, relationship o Project management; finance; ethics, decision making, management, leadership
Use Color Judiciously ? Actively manage your skills (24 font) o ¡°Commodity-like¡± functions can become outsourced (20 font) o Don¡¯t allow yourself to become a ¡°dinosaur¡± ? Make a commitment to lifelong learning ? Don¡¯t just focus upon the ¡®hard¡¯ skills and technical competencies. o Speaking, writing, presenting, listening, influence, relationship o Project management; finance; ethics, decision making, management, leadership
Be Wary of Fancy Design Templates ? Can you read any of this information? ? It seems to get lost in the artwork ? Are you even reading this? ? Or, are trying to figure out what the graphic is and what it has to do with anything the speaker is talking about?
September 30, 2016 ? 9 USE PROFESSIONAL FONTS No Jokerman No Comic Sans No Fancy Cursive Stuff Stick with the plain old, easy to read: Arial Verdana Times New Roman
Avoid Simple Bulleted Lists of Words ? Sun ? HP ? Cisco ? Citrix ? Microsoft ? Oracle ? Dell ? Blah ? Blah ? Blah¡­ Can you say this as a sentence in your presentation? Does it need a slide?
September 30, 2016 ? 11 BE CAREFUL WHEN USING IMAGES ? Images add visual interest ? Images help with retention But what does this nice picture of an alum have to do with this presentation on PowerPoint Tips?
September 30, 2016 ? 12 BE CAREFUL WHEN USING IMAGES And, please resize images from the corners!
¡°Even a happy life cannot be without a measure of darkness, and the word happy would lose its meaning if it were not balanced by sadness.¡± ~Carl Jung PowerPoint is a excellent medium for displaying images
Graphics Provide Impact Assess the Situation: Get Organized Identify Risks and Select Recovery Strategies Develop and Document the Plan Phase I Phase II Phase III Implement, Test and Maintain the Plan Phase IV
September 30, 2016 ? 15 GRAPHICS ARE HELPFUL AND REDUCE MAY WORDS Intentionality around the development of the digital literacies of our online students ICT Literacy Information & Data Media Web Digital Intelligence Digital Literacies are comprised of hard and soft skills that vary upon your context. ¡°Survival skills for the 21st C¡±
Graphs Communicate a Lot of Information Effectively 0 10 20 30 40 50 60 70 80 1950 1960 1970 1980 1990 2000 2010 Federally Declared Disasters over the Last 50 Years Data from: http://www.fema.gov/library/drcys.shtm
September 30, 2016 ? 17 SIMPLE ANIMATIONS ARE BETTER Needs Assessment Market Analysis Curriculum Development Assessment of Student Learning Delivery Model Planning Instructional Design Faculty Development Resource Development

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Powerpoint tips

  • 1. September 30, 2016 ? 1 POWERPOINT TIPS Bob Andersen Saint Mary¡¯s University of Minnesota Director, Instructional Technology-SGPP
  • 2. September 30, 2016 ? 2 EFFECTIVE POWERPOINT PRESENTATIONS Just ignore Bob. He has a habit of talking whenever I am presenting! It¡¯s so annoying. We all know who¡¯s in charge here¡­ Your friend, MS PowerPoint
  • 3. September 30, 2016 ? 3 THE PROBLEMS WITH POWERPOINT Edward Tufte a respected authority on communicating complex information visually. He reminds us that: ? PowerPoint is a very linear communications medium ? Bulleted outlines dilute clear communication ? PowerPoint has extremely low information resolution PowerPoint may not be the optimal solution to your presentation needs and it may actually detract from your message.
  • 4. The Default Fonts are Too Big and Clunky ? Stay away from the PowerPoint default template ? The template leaves little room for information ? It is likely intended for use in a large room
  • 5. Too Much Information ? Security professionals must be security knowledge portals for our organizations ? Interact with all departments and units ? Interact at all levels of the organization ? Represent the enterprise to external organizations ? Rapidly evolving body of knowledge ? Requires immediacy with new threats and vulnerabilities ? Cross-disciplinary ? Strategic and tactical; conceptual and technical ? Depth and breadth ? Other Skills ¨C Plan, organize, conceptualize ¨C Lead, manage, set priorities, ¨C Make decisions, compromise ¨C Influence, sell ¨C Communicate, present, write, listen ¨C Consult ¨C Confront, agitate, assert authority ¨C Hold accountable ? We have more descriptive baselines and frameworks than any other discipline! ? Bodies of Knowledge ¨C Corporate ¨C Government ? Standards ? Educational Standards ¨C NSA Centers of Academic Excellence ¨C National Training Standard for Information Security Professionals ¨C National Information Assurance Training Standard for Information Systems Security Officers
  • 6. Use a Maximum of 10-12 Lines per ºÝºÝߣ (28) ? Actively manage your skills (24 font) o ¡°Commodity-like¡± functions can become outsourced (20 font) o Don¡¯t allow yourself to become a ¡°dinosaur¡± ? Make a commitment to lifelong learning ? Don¡¯t just focus upon the ¡®hard¡¯ skills and technical competencies. o Speaking, writing, presenting, listening, influence, relationship o Project management; finance; ethics, decision making, management, leadership
  • 7. Use Color Judiciously ? Actively manage your skills (24 font) o ¡°Commodity-like¡± functions can become outsourced (20 font) o Don¡¯t allow yourself to become a ¡°dinosaur¡± ? Make a commitment to lifelong learning ? Don¡¯t just focus upon the ¡®hard¡¯ skills and technical competencies. o Speaking, writing, presenting, listening, influence, relationship o Project management; finance; ethics, decision making, management, leadership
  • 8. Be Wary of Fancy Design Templates ? Can you read any of this information? ? It seems to get lost in the artwork ? Are you even reading this? ? Or, are trying to figure out what the graphic is and what it has to do with anything the speaker is talking about?
  • 9. September 30, 2016 ? 9 USE PROFESSIONAL FONTS No Jokerman No Comic Sans No Fancy Cursive Stuff Stick with the plain old, easy to read: Arial Verdana Times New Roman
  • 10. Avoid Simple Bulleted Lists of Words ? Sun ? HP ? Cisco ? Citrix ? Microsoft ? Oracle ? Dell ? Blah ? Blah ? Blah¡­ Can you say this as a sentence in your presentation? Does it need a slide?
  • 11. September 30, 2016 ? 11 BE CAREFUL WHEN USING IMAGES ? Images add visual interest ? Images help with retention But what does this nice picture of an alum have to do with this presentation on PowerPoint Tips?
  • 12. September 30, 2016 ? 12 BE CAREFUL WHEN USING IMAGES And, please resize images from the corners!
  • 13. ¡°Even a happy life cannot be without a measure of darkness, and the word happy would lose its meaning if it were not balanced by sadness.¡± ~Carl Jung PowerPoint is a excellent medium for displaying images
  • 14. Graphics Provide Impact Assess the Situation: Get Organized Identify Risks and Select Recovery Strategies Develop and Document the Plan Phase I Phase II Phase III Implement, Test and Maintain the Plan Phase IV
  • 15. September 30, 2016 ? 15 GRAPHICS ARE HELPFUL AND REDUCE MAY WORDS Intentionality around the development of the digital literacies of our online students ICT Literacy Information & Data Media Web Digital Intelligence Digital Literacies are comprised of hard and soft skills that vary upon your context. ¡°Survival skills for the 21st C¡±
  • 16. Graphs Communicate a Lot of Information Effectively 0 10 20 30 40 50 60 70 80 1950 1960 1970 1980 1990 2000 2010 Federally Declared Disasters over the Last 50 Years Data from: http://www.fema.gov/library/drcys.shtm
  • 17. September 30, 2016 ? 17 SIMPLE ANIMATIONS ARE BETTER Needs Assessment Market Analysis Curriculum Development Assessment of Student Learning Delivery Model Planning Instructional Design Faculty Development Resource Development