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Presentation on business memo's

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Vijay Saini
Vijay Saini

The document discusses business memos, including their definition, uses, layout, content, organization, format, and types. Key points include: - Memos are internal documents used to communicate within an organization that announce policies, delegate responsibilities, and report results. - The standard memo layout includes "Memo" as the title, and sections for "To", "From", "Subject", and "Date". - Memos should be concise but precise, with content organized in a logical sequence. - Types of memos include persuasive memos, which aim to convince the reader, and directive memos, which state a policy or procedure to follow. - Advantages of memos are that they save

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Presentation on business memo's Submitted by Submitted to Vijay Dr. ubba savita 15105015 Nitin 15105016 Date
Memos By definition A memo is a document typically used for communication with in organization. Memos con be as formal as a business letter and to present a report
What are memos? Memos are internal documents that, for example:- announce policies, disseminate information, delegate responsibilities, instruct employees, and report results. They provide a record of decisions made and actions taken. Managers use memos to inform and motivate employees
Uses of Memos To give information to someone To issue an instruction To request for help To give suggestions Reminders
The layout 1) First line the world memo(as a title in the middle on top of page.) 2) Include TO(who should get the memo?) 3) From(who sent the memo?) 4) Subject(what is the memo about?) 5) Date
5-parts of memo
Part -1
Part-2
Part-3
Part-4
Part-5
Steps-Plan for writing memos 1: Read the question What is my task? 2: Decide on layout 3: Identify key facts 4: organise content (sequence) 5: constructing content (paragraphs, styles?) 6: write your memo 7: check your memo for mistakes
Writing memos: The layout First write Memo as your title in the middle on top of your page. Include To (who should get the memo?) From (who sent the memo?) Subject (what is the memo about?) Date
General template of Memo
Content Memos are meant to be read quickly. Therefore, content has to be concise but precise in its message. Mark and note down the important key facts in situation and task at the moment there is no need to order the items.
Organizing content How can you order your items so they convey a logical and precise message? Could you link key points together? Which points should come first, which last?
Format of memo Paragraphing? Font? Space between lines? Listings? Other graphic devices? Enclosing something? (more adequate for letters)
Checking your memo Check with the task: All relevant points are written? In a logical order? Is style and tone appropriate? Is the layout ok? Can it be read fluently? Use dictionary: spelling, grammar Have I copied names, addresses etc. correctly?
Some types of memos Persuasive memo Directive memo
Persuasive memo In a persuasive memo you must constantly keep your readers feeling in mind. Consider how the person will react to what you are saying. What would convince him or her most readily ? How much should you rely on logic, and how much should you appeal to emotion?
Directive memo A directive memo states a policy or procedure you want the reader or co-worker to follow. The length of the memo depends on how much space is required to properly explain the procedure
Advantages of business memos Time saving Simple No formalities Specific Less costly
Disadvantages of business memos Limited scope Lack of secrecy Not suitable for external communication
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Presentation on business memo's

  • 1. Presentation on business memo's Submitted by Submitted to Vijay Dr. ubba savita 15105015 Nitin 15105016 Date
  • 2. Memos By definition A memo is a document typically used for communication with in organization. Memos con be as formal as a business letter and to present a report
  • 3. What are memos? Memos are internal documents that, for example:- announce policies, disseminate information, delegate responsibilities, instruct employees, and report results. They provide a record of decisions made and actions taken. Managers use memos to inform and motivate employees
  • 4. Uses of Memos To give information to someone To issue an instruction To request for help To give suggestions Reminders
  • 5. The layout 1) First line the world memo(as a title in the middle on top of page.) 2) Include TO(who should get the memo?) 3) From(who sent the memo?) 4) Subject(what is the memo about?) 5) Date
  • 12. Steps-Plan for writing memos 1: Read the question What is my task? 2: Decide on layout 3: Identify key facts 4: organise content (sequence) 5: constructing content (paragraphs, styles?) 6: write your memo 7: check your memo for mistakes
  • 13. Writing memos: The layout First write Memo as your title in the middle on top of your page. Include To (who should get the memo?) From (who sent the memo?) Subject (what is the memo about?) Date
  • 15. Content Memos are meant to be read quickly. Therefore, content has to be concise but precise in its message. Mark and note down the important key facts in situation and task at the moment there is no need to order the items.
  • 16. Organizing content How can you order your items so they convey a logical and precise message? Could you link key points together? Which points should come first, which last?
  • 17. Format of memo Paragraphing? Font? Space between lines? Listings? Other graphic devices? Enclosing something? (more adequate for letters)
  • 18. Checking your memo Check with the task: All relevant points are written? In a logical order? Is style and tone appropriate? Is the layout ok? Can it be read fluently? Use dictionary: spelling, grammar Have I copied names, addresses etc. correctly?
  • 19. Some types of memos Persuasive memo Directive memo
  • 20. Persuasive memo In a persuasive memo you must constantly keep your readers feeling in mind. Consider how the person will react to what you are saying. What would convince him or her most readily ? How much should you rely on logic, and how much should you appeal to emotion?
  • 21. Directive memo A directive memo states a policy or procedure you want the reader or co-worker to follow. The length of the memo depends on how much space is required to properly explain the procedure
  • 22. Advantages of business memos Time saving Simple No formalities Specific Less costly
  • 23. Disadvantages of business memos Limited scope Lack of secrecy Not suitable for external communication