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Process Design - Blank ºÝºÝߣs to Map Processes

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Chief Innovation
Chief Innovation

I was making some slides for myself for a project I am doing, and decided to make some blanks given others may like the structure of what I am doing and want to use them as well. My Product Development Case Study has an example of what they look like when completed. Good luck with your project, and these are pretty intense, but the structure is very sound, been using it or a variant for 22 years.

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1Jay Martin Process BLANK ºÝºÝߣs.ppt Name 1 Phase 1 Name 2 Phase 2 Name 3 Phase 3 Name 4 Phase 4 Name 5 Phase 5 • In here we have bullets for this Phase with respect to what has to be completed or ready for it to proceed to the following Phase. This is where the output of the Phase can be recorded XXXX XXXX XXXX XXXX • XXXX • XXXX • XXXX? Output Gate The highest level, Level 1 descriptions, are sometimes called Phases. Project Name Level 1 Process
2Jay Martin Process BLANK ºÝºÝߣs.ppt Level 1 Description of Steps Inside the Phase Name Description# Step Name • Description of what is done in the step1.1 Participants People or functions involved in the step XXXX • XXXX1.2 XXXX XXXX • XXXX1.3 XXXX XXXX • XXXX1.4 XXXX XXXX • XXXX1.5 XXXX XXXX • XXXX1.6 XXXX • XXXX1.8 XXXX XXXX • XXXX1.9 XXXX XXXX • XXXX1.10 XXXX XXXX XXXX • XXXX1.7 XXXX Project Name Level 1 Step Descriptions
3Jay Martin Process BLANK ºÝºÝߣs.ppt Process Phase Flows show who is main owner for each process step. 1Who 2 3 4 5 6 8 9 10 11 12 13 14 157 Person 1 Function 3 XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Optional, possibly consultation if required Group 2 Project Name Level 1 Function/Organization Diagram
4Jay Martin Process BLANK ºÝºÝߣs.ppt Owner Who owns the step or completes the work Prerequisite for this step to start, also possibly the ‘trigger’ Inputs • Prerequisite items to be completed or deliverables to be available for proper completion of overall step or tasks below Outputs • Work outputs, including information, decisions, physical products that are created or decided in this step or its tasks below Activities (Level 3) 1. List of tasks or activities that need to happen within this step Metrics (Potential ones to track) • Any metrics or measures used to track or measure performance of this step or its lower level tasks Description Below is a Level 2 Step layout, with Level 3 Tasks/Activities at left. Ideas / Issues / Problems • Additional information, such as common issues, problems and challenges that the reader needs to be aware of Step Name Gate X.Y Project Name Level 2 Descriptions with Level 3 Activities
5Jay Martin Process BLANK ºÝºÝߣs.ppt Owner XXXX Step Item / Question XXXX Yes No Skip Sign-off XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Person or Function 1 Question or action to complete? Can process move forward? Yes No Skip Signature XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature XXXXXXXX 1.5 1.2 1.3 1.4 Checklists for State/Gate Processes can be very useful as well. Project Name Level 2 Checklist for Completion
6Jay Martin Process BLANK ºÝºÝߣs.ppt 1 2 3 4 5 6 7 8 9 Below is a tool I use to map steps versus functions or participants, just to better understand the flows. Project Name Level 2 Flow Chart Blank
7Jay Martin Process BLANK ºÝºÝߣs.ppt A Process is simply a coordinated and structured succession of steps and can be broken down into its many components for further analysis. Process Analysis Schematics of a Step and its Components Skills & Knowledge Feedback Mechanism Prerequisites Deliverable(s) Tools Gates/Checks/QA Measure(s) Transfers Mechanism Communication Responsibility Ownership Completion Requirements Activities Information Storage I created this slide in the Spring of 1995! Wow, old school!

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Process Design - Blank ºÝºÝߣs to Map Processes

  • 1. 1Jay Martin Process BLANK ºÝºÝߣs.ppt Name 1 Phase 1 Name 2 Phase 2 Name 3 Phase 3 Name 4 Phase 4 Name 5 Phase 5 • In here we have bullets for this Phase with respect to what has to be completed or ready for it to proceed to the following Phase. This is where the output of the Phase can be recorded XXXX XXXX XXXX XXXX • XXXX • XXXX • XXXX? Output Gate The highest level, Level 1 descriptions, are sometimes called Phases. Project Name Level 1 Process
  • 2. 2Jay Martin Process BLANK ºÝºÝߣs.ppt Level 1 Description of Steps Inside the Phase Name Description# Step Name • Description of what is done in the step1.1 Participants People or functions involved in the step XXXX • XXXX1.2 XXXX XXXX • XXXX1.3 XXXX XXXX • XXXX1.4 XXXX XXXX • XXXX1.5 XXXX XXXX • XXXX1.6 XXXX • XXXX1.8 XXXX XXXX • XXXX1.9 XXXX XXXX • XXXX1.10 XXXX XXXX XXXX • XXXX1.7 XXXX Project Name Level 1 Step Descriptions
  • 3. 3Jay Martin Process BLANK ºÝºÝߣs.ppt Process Phase Flows show who is main owner for each process step. 1Who 2 3 4 5 6 8 9 10 11 12 13 14 157 Person 1 Function 3 XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Optional, possibly consultation if required Group 2 Project Name Level 1 Function/Organization Diagram
  • 4. 4Jay Martin Process BLANK ºÝºÝߣs.ppt Owner Who owns the step or completes the work Prerequisite for this step to start, also possibly the ‘trigger’ Inputs • Prerequisite items to be completed or deliverables to be available for proper completion of overall step or tasks below Outputs • Work outputs, including information, decisions, physical products that are created or decided in this step or its tasks below Activities (Level 3) 1. List of tasks or activities that need to happen within this step Metrics (Potential ones to track) • Any metrics or measures used to track or measure performance of this step or its lower level tasks Description Below is a Level 2 Step layout, with Level 3 Tasks/Activities at left. Ideas / Issues / Problems • Additional information, such as common issues, problems and challenges that the reader needs to be aware of Step Name Gate X.Y Project Name Level 2 Descriptions with Level 3 Activities
  • 5. 5Jay Martin Process BLANK ºÝºÝߣs.ppt Owner XXXX Step Item / Question XXXX Yes No Skip Sign-off XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Person or Function 1 Question or action to complete? Can process move forward? Yes No Skip Signature XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX XXXX Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Yes No Skip Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature Signature XXXXXXXX 1.5 1.2 1.3 1.4 Checklists for State/Gate Processes can be very useful as well. Project Name Level 2 Checklist for Completion
  • 6. 6Jay Martin Process BLANK ºÝºÝߣs.ppt 1 2 3 4 5 6 7 8 9 Below is a tool I use to map steps versus functions or participants, just to better understand the flows. Project Name Level 2 Flow Chart Blank
  • 7. 7Jay Martin Process BLANK ºÝºÝߣs.ppt A Process is simply a coordinated and structured succession of steps and can be broken down into its many components for further analysis. Process Analysis Schematics of a Step and its Components Skills & Knowledge Feedback Mechanism Prerequisites Deliverable(s) Tools Gates/Checks/QA Measure(s) Transfers Mechanism Communication Responsibility Ownership Completion Requirements Activities Information Storage I created this slide in the Spring of 1995! Wow, old school!