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Process flow map

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1) The document outlines the process flow for change management in engineering at a company. It involves formal communication from the client, validating the scope of work, preparing change alerts and variation order requests, reviewing the change, updating budgets and schedules, and archiving documents. 2) Key steps include preparing and issuing change alerts and variation order requests, detailed review and quantification of changes, incorporating client instructions, updating project budgets and schedules, and recording the process for future reference. 3) The process involves primary and secondary affected parties as well as a project management team and change management team that reviews and analyzes changes.

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Doc.No: METS/CORP/ENG/F-014 PROCESS FLOW MAP Rev Date Originated Reviewed Approved CHANGE MANAGEMENT- (ENGINEERING) M.Kulkarni A.Ayorinde O.Makinde 01 20-Sep-12 (Engg. Mgr) (Engg. Dir) (GMD) Level I INPUT PROCESS OUTPUT Level II Data Preparation Data handling /Tech Review Checks / Analysis Reports/Archiving / Best Practices / Lessons Learned / Continuous Improvement 6.0 a Issue Signed YES NO 6.0 b Client's Variation Order Approval CLIENT 1.0 a Formal Communication from Client (ETQ, E-mails) Validate the communication 2.0 against agreed Scope of work for PRIMARLY AFFECTED USER 1.0 b potential CHANGE CHANGE Proposed by YES NO METS Scope change identified 3.0 Prepare & Issue Change Alert Incoporate Client's instructions Notice 4.0 b Discard CHANGE agreed Scope of work by "Change Management Team" Detailed Review & Quantify CHANGE against SECONDARY AFFECTED PARTIES 8.0 b 8.0 a 5.0 PROJECT MANAGEMENT TEAM 4.0 a Change Alert 9.0 Notice from Prepare & Issue Primarly Affected Variation Order Record the entire process User Request history for future estimation, Reference, QA Audits, V.O purpose etc.. 7.0 Update Project budget and Schedule End of Process
Doc.No: METS/CORP/ENG/F-014 CHANGE ALERT NOTICE Rev No: 01 Issue No:00 Change Title / Designation: Change Alert Notice No. Date: Project: Contract No. Concerned Facility: Originator: Reasons for CAN: List of Attachments: Own Discipline Impact: Engineering manhours: Design manhours: Other Disciplines Affected: As a minimum, check disciplines involved, if possible provide manhour impact. Process Civil Instrumentation Mechanical Structural Procurement Piping Electrical Construction Estimate of Change Impact on: Tech. HSSE Telecom Cost: Estimated CO Value Schedule: Estimated CO Duration Terms & Condition: PMT'S AUTHORIZATION Attach all relevant information and submit to PMT For METS (Engineering Dept) For METS (PMT) METS PMT's Decision Position: Position: Approved Position: Name: Name: Rejected Name: Date: Date: To Be Revised Date: Sign: Sign: Hold, pending approval Sign: Date:

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Process flow map

  • 1. Doc.No: METS/CORP/ENG/F-014 PROCESS FLOW MAP Rev Date Originated Reviewed Approved CHANGE MANAGEMENT- (ENGINEERING) M.Kulkarni A.Ayorinde O.Makinde 01 20-Sep-12 (Engg. Mgr) (Engg. Dir) (GMD) Level I INPUT PROCESS OUTPUT Level II Data Preparation Data handling /Tech Review Checks / Analysis Reports/Archiving / Best Practices / Lessons Learned / Continuous Improvement 6.0 a Issue Signed YES NO 6.0 b Client's Variation Order Approval CLIENT 1.0 a Formal Communication from Client (ETQ, E-mails) Validate the communication 2.0 against agreed Scope of work for PRIMARLY AFFECTED USER 1.0 b potential CHANGE CHANGE Proposed by YES NO METS Scope change identified 3.0 Prepare & Issue Change Alert Incoporate Client's instructions Notice 4.0 b Discard CHANGE agreed Scope of work by "Change Management Team" Detailed Review & Quantify CHANGE against SECONDARY AFFECTED PARTIES 8.0 b 8.0 a 5.0 PROJECT MANAGEMENT TEAM 4.0 a Change Alert 9.0 Notice from Prepare & Issue Primarly Affected Variation Order Record the entire process User Request history for future estimation, Reference, QA Audits, V.O purpose etc.. 7.0 Update Project budget and Schedule End of Process
  • 2. Doc.No: METS/CORP/ENG/F-014 CHANGE ALERT NOTICE Rev No: 01 Issue No:00 Change Title / Designation: Change Alert Notice No. Date: Project: Contract No. Concerned Facility: Originator: Reasons for CAN: List of Attachments: Own Discipline Impact: Engineering manhours: Design manhours: Other Disciplines Affected: As a minimum, check disciplines involved, if possible provide manhour impact. Process Civil Instrumentation Mechanical Structural Procurement Piping Electrical Construction Estimate of Change Impact on: Tech. HSSE Telecom Cost: Estimated CO Value Schedule: Estimated CO Duration Terms & Condition: PMT'S AUTHORIZATION Attach all relevant information and submit to PMT For METS (Engineering Dept) For METS (PMT) METS PMT's Decision Position: Position: Approved Position: Name: Name: Rejected Name: Date: Date: To Be Revised Date: Sign: Sign: Hold, pending approval Sign: Date: