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Project Management Plan Templates

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William Luke
William Luke

This document contains information about stakeholders, milestones, activity durations, cost estimates, risks, communication plans, and performance reporting for a project. Key stakeholders include the VP of Finance as project sponsor and a Finance Manager as subject matter expert. Critical milestones like system development and testing are overdue. Risks include issues related to system design, coding, operations, schedule, and infrastructure. Performance reports show the project is under budget but behind schedule.

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ID Name Title Role Power Interest Expectations Concerns 1 John Hall VP of Finance Project Sponsor Project to be delivered on time and within budget Management dashboard 2 Mary Anne Finance Manager Subject Matter Expert Complete 6 core modules and 28 key features Analytics and big data 3 Francis Doe Business Analyst Project Team Member Gather complete requirements for 3 core modules Key User Cooperation 4 5 6 7 8 9 10 STAKEHOLDER ANALYSIS
No Milestone Mandatory/ Optional Start Date End Date Status Comments 01 Project Start Mandatory 00/00/0000 00/00/0000 Completed 02 Risk Management Workshop Optional 00/00/0000 00/00/0000 Completed 03 Gather Requirements Mandatory 00/00/0000 00/00/0000 Completed 04 System Design Mandatory 00/00/0000 00/00/0000 Completed 05 Build Prototype Mandatory 00/00/0000 00/00/0000 In Progress 06 System Development (coding) Mandatory 00/00/0000 00/00/0000 Overdue 07 Testing Mandatory 00/00/0000 00/00/0000 Overdue 08 Pilot Implementation Optional 00/00/0000 00/00/0000 Not Started 09 User Training Optional 00/00/0000 00/00/0000 Not Started 10 Live Implementation Mandatory 00/00/0000 00/00/0000 Not Started MILESTONE LIST
Activity Resource(s) Optimistic Most Likely Pessimistic Estimated Activity Duration Reserve A Francis Doe 30 hrs. 35 hrs. 40 hrs. 35 hrs. +/- 8 hrs. B Remy Bobbit 45 hrs. 50 hrs. 55 hrs. 50 hrs. +/- 12 hrs. C Lee Chan 55 hrs. 60 hrs. 65 hrs. 60 hrs. +/- 16 hrs. DURATIONS ESTIMATE
Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Project Kickoff Meeting Meeting to initiate the project and brief project stakeholders on project objective, scope, schedule and project team. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Kickoff 際際滷s Meeting Minutes Project Team Meetings Discuss project status with project team members. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Technical Meetings Discuss technical related issues with solution architect and programmers. Face to Face Weekly Project Technical Staff Technical Lead Agenda Meeting Minutes Project Steering Committee Meetings Report on the status of the project to project steering committee. Highlight any issues and risks. Face to Face Conference Call Monthly PMO Project Manager Agenda Project schedule Meeting Minutes Issues and Risks Status Project Reports Report the status of the project including activities, risk, issues. Email Weekly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report Project schedule COMMUNICATION MATRIX
WBS ID WBS Element Resource Direct Costs Indirect Costs Reserve Estimate Method Assumptions/ Constraints Additional Information 2.1.1 Development of Registration Module Junior Programmer for 50 hours 50 hrs @ $18.00 = $900 $0 $18.00 $918.00 Parametric Resource approved by functional manager 2.1.2 Development of Reporting Module Junior Programmer for 50 hours 50 hrs @ $18.00 = $900 $0 $18.00 $918.00 Parametric Resource approved by functional manager 2.1.2 Development of Reporting Module 3 months license extension for Crystal Report $0 $3,000 $0 $3,000 Quotation from Vendor Budget for license extension is approved 2.1.3 Development of Management Dashboard Senior Programmer For 60 hours 60 hrs @ $28.00 = $1,680 $0 $33.60 $1,713.60 Parametric Functional manager will release resource on schedule ACTIVITY COST ESTIMATES
Risk ID Date Raised Risk Description Risk Category Probability Impact Severity Risk Owner Risk Response Strategy R001 00/00/0000 Risk Description 1 System Design Low Medium 3 Francis Doe Risk Response 1 R002 00/00/0000 Risk Description 2 Coding Medium Medium 5 Remy Bobbit Risk Response 2 R003 00/00/0000 Risk Description 3 Operation High Low 4 Lee Chan Risk Response 3 R004 00/00/0000 Risk Description 4 Schedule Medium High 8 Francis Doe Risk Response 4 R005 00/00/0000 Risk Description 5 IT Infra Low High 6 Remy Bobbit Risk Response 5 R006 00/00/0000 Risk Description 6 IT Infra High Medium 7 Lee Chan Risk Response 6 R007 00/00/0000 Risk Description 7 IT Infra Low Low 1 Robert Brown Risk Response 7 R008 00/00/0000 Risk Description 8 IT Infra High High 9 Robert Brown Risk Response 8 RISK REGISTER
Project Planning Project Sponsor Project Manager Project Champion Business Analyst System Analyst Developer Tester Determine Detailed Requirements & Finalize Project Scope Create Activity List & Prepare WBS Develop Project Schedule Assess What To Purchase & Prepare Procurement Document Determine Project Team, Roles & Responsibilities Prepare Project Management Plan, Communication, Risk & Quality Management Plan Conduct Kick-off Meeting I A C RACI MATRIX R R R R C R A R R R A C C C I I A C I I R I I I A I I I I I I R A C I C C C C C R A I I I I I I
Issue Description Priority (H, M, L) Category Reported By Assigned To Status Date Resolved Resolution/ Comments 001 Issue 1 M Resources Remy Bobbit Lee Chan Closed 00/00/0000 002 Issue 2 H Schedule Lee Chan Francis Doe Open 00/00/0000 003 Issue 3 L Scope Francis Doe Remy Bobbit Closed 00/00/0000 004 Issue 4 L Scope Francis Doe Lee Chan Open 00/00/0000 005 Issue 5 M Scope Lee Chan Francis Doe Open 00/00/0000 006 Issue 6 M Scope Francis Doe Remy Bobbit Open 00/00/0000 007 Issue 7 L Scope Remy Bobbit Remy Bobbit Open 00/00/0000 ISSUE LOG
Change No Change Type Description of Change Requestor Date Submitted Date Approved Status Comments CR001 Resources Change Request 1 Francis Doe 00/00/0000 N/A Approved CR002 Schedule Change Request 2 Remy Bobbit 00/00/0000 N/A Denied CR003 Scope Change Request 3 Lee Chan 00/00/0000 00/00/0000 Approved CR004 Cost Change Request 4 Remy Bobbit 00/00/0000 00/00/0000 Approved CHANGE LOG
WBS Element Planned Value (PV) Earned Value (EV) Actual Cost (AC) Schedule Variance (SV) Cost Variance (CV) Schedule Performance Index (SPI) Cost Performance Index (CPI) 1.0 Project Initiation $20,000 $21,000 $22,000 $1,000 $2,000 1.05 1.10 2.0 Project Planning $30,000 $30,500 $28,000 $500 ($2,000) 1.02 0.93 3.0 Product Design $40,000 $38,000 $41,000 ($2,000) $1,000 0.95 1.03 4.0 Product Development $50,000 5.0 Product Testing $40,000 6.0 Project Implementation $30,000 7.0 Project Closure $20,000 Totals: $230,000 $89,500 $37,000 ($500) $1,000 0.99 1.01 PROJECT COST AND SCHEDULE PERFORMANCE REPORT

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Project Management Plan Templates

  • 1. ID Name Title Role Power Interest Expectations Concerns 1 John Hall VP of Finance Project Sponsor Project to be delivered on time and within budget Management dashboard 2 Mary Anne Finance Manager Subject Matter Expert Complete 6 core modules and 28 key features Analytics and big data 3 Francis Doe Business Analyst Project Team Member Gather complete requirements for 3 core modules Key User Cooperation 4 5 6 7 8 9 10 STAKEHOLDER ANALYSIS
  • 2. No Milestone Mandatory/ Optional Start Date End Date Status Comments 01 Project Start Mandatory 00/00/0000 00/00/0000 Completed 02 Risk Management Workshop Optional 00/00/0000 00/00/0000 Completed 03 Gather Requirements Mandatory 00/00/0000 00/00/0000 Completed 04 System Design Mandatory 00/00/0000 00/00/0000 Completed 05 Build Prototype Mandatory 00/00/0000 00/00/0000 In Progress 06 System Development (coding) Mandatory 00/00/0000 00/00/0000 Overdue 07 Testing Mandatory 00/00/0000 00/00/0000 Overdue 08 Pilot Implementation Optional 00/00/0000 00/00/0000 Not Started 09 User Training Optional 00/00/0000 00/00/0000 Not Started 10 Live Implementation Mandatory 00/00/0000 00/00/0000 Not Started MILESTONE LIST
  • 3. Activity Resource(s) Optimistic Most Likely Pessimistic Estimated Activity Duration Reserve A Francis Doe 30 hrs. 35 hrs. 40 hrs. 35 hrs. +/- 8 hrs. B Remy Bobbit 45 hrs. 50 hrs. 55 hrs. 50 hrs. +/- 12 hrs. C Lee Chan 55 hrs. 60 hrs. 65 hrs. 60 hrs. +/- 16 hrs. DURATIONS ESTIMATE
  • 4. Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Project Kickoff Meeting Meeting to initiate the project and brief project stakeholders on project objective, scope, schedule and project team. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Kickoff 際際滷s Meeting Minutes Project Team Meetings Discuss project status with project team members. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Technical Meetings Discuss technical related issues with solution architect and programmers. Face to Face Weekly Project Technical Staff Technical Lead Agenda Meeting Minutes Project Steering Committee Meetings Report on the status of the project to project steering committee. Highlight any issues and risks. Face to Face Conference Call Monthly PMO Project Manager Agenda Project schedule Meeting Minutes Issues and Risks Status Project Reports Report the status of the project including activities, risk, issues. Email Weekly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report Project schedule COMMUNICATION MATRIX
  • 5. WBS ID WBS Element Resource Direct Costs Indirect Costs Reserve Estimate Method Assumptions/ Constraints Additional Information 2.1.1 Development of Registration Module Junior Programmer for 50 hours 50 hrs @ $18.00 = $900 $0 $18.00 $918.00 Parametric Resource approved by functional manager 2.1.2 Development of Reporting Module Junior Programmer for 50 hours 50 hrs @ $18.00 = $900 $0 $18.00 $918.00 Parametric Resource approved by functional manager 2.1.2 Development of Reporting Module 3 months license extension for Crystal Report $0 $3,000 $0 $3,000 Quotation from Vendor Budget for license extension is approved 2.1.3 Development of Management Dashboard Senior Programmer For 60 hours 60 hrs @ $28.00 = $1,680 $0 $33.60 $1,713.60 Parametric Functional manager will release resource on schedule ACTIVITY COST ESTIMATES
  • 6. Risk ID Date Raised Risk Description Risk Category Probability Impact Severity Risk Owner Risk Response Strategy R001 00/00/0000 Risk Description 1 System Design Low Medium 3 Francis Doe Risk Response 1 R002 00/00/0000 Risk Description 2 Coding Medium Medium 5 Remy Bobbit Risk Response 2 R003 00/00/0000 Risk Description 3 Operation High Low 4 Lee Chan Risk Response 3 R004 00/00/0000 Risk Description 4 Schedule Medium High 8 Francis Doe Risk Response 4 R005 00/00/0000 Risk Description 5 IT Infra Low High 6 Remy Bobbit Risk Response 5 R006 00/00/0000 Risk Description 6 IT Infra High Medium 7 Lee Chan Risk Response 6 R007 00/00/0000 Risk Description 7 IT Infra Low Low 1 Robert Brown Risk Response 7 R008 00/00/0000 Risk Description 8 IT Infra High High 9 Robert Brown Risk Response 8 RISK REGISTER
  • 7. Project Planning Project Sponsor Project Manager Project Champion Business Analyst System Analyst Developer Tester Determine Detailed Requirements & Finalize Project Scope Create Activity List & Prepare WBS Develop Project Schedule Assess What To Purchase & Prepare Procurement Document Determine Project Team, Roles & Responsibilities Prepare Project Management Plan, Communication, Risk & Quality Management Plan Conduct Kick-off Meeting I A C RACI MATRIX R R R R C R A R R R A C C C I I A C I I R I I I A I I I I I I R A C I C C C C C R A I I I I I I
  • 8. Issue Description Priority (H, M, L) Category Reported By Assigned To Status Date Resolved Resolution/ Comments 001 Issue 1 M Resources Remy Bobbit Lee Chan Closed 00/00/0000 002 Issue 2 H Schedule Lee Chan Francis Doe Open 00/00/0000 003 Issue 3 L Scope Francis Doe Remy Bobbit Closed 00/00/0000 004 Issue 4 L Scope Francis Doe Lee Chan Open 00/00/0000 005 Issue 5 M Scope Lee Chan Francis Doe Open 00/00/0000 006 Issue 6 M Scope Francis Doe Remy Bobbit Open 00/00/0000 007 Issue 7 L Scope Remy Bobbit Remy Bobbit Open 00/00/0000 ISSUE LOG
  • 9. Change No Change Type Description of Change Requestor Date Submitted Date Approved Status Comments CR001 Resources Change Request 1 Francis Doe 00/00/0000 N/A Approved CR002 Schedule Change Request 2 Remy Bobbit 00/00/0000 N/A Denied CR003 Scope Change Request 3 Lee Chan 00/00/0000 00/00/0000 Approved CR004 Cost Change Request 4 Remy Bobbit 00/00/0000 00/00/0000 Approved CHANGE LOG
  • 10. WBS Element Planned Value (PV) Earned Value (EV) Actual Cost (AC) Schedule Variance (SV) Cost Variance (CV) Schedule Performance Index (SPI) Cost Performance Index (CPI) 1.0 Project Initiation $20,000 $21,000 $22,000 $1,000 $2,000 1.05 1.10 2.0 Project Planning $30,000 $30,500 $28,000 $500 ($2,000) 1.02 0.93 3.0 Product Design $40,000 $38,000 $41,000 ($2,000) $1,000 0.95 1.03 4.0 Product Development $50,000 5.0 Product Testing $40,000 6.0 Project Implementation $30,000 7.0 Project Closure $20,000 Totals: $230,000 $89,500 $37,000 ($500) $1,000 0.99 1.01 PROJECT COST AND SCHEDULE PERFORMANCE REPORT